19/07/2021 - 21/00067 - Supporting Parents to Build Resilience and Self-Help Strategies

·    Proposed Decision: To commission a dedicated service that offers robust and consistent support to parents whose child has either received a diagnosis, awaiting diagnosis, or considering a referral to the Neurodevelopmental (ND) Pathway.  The scope of the new service aims to address the issues raised by parents by offering a range of options that can be delivered in addition to services currently on offer across the County. The Key Decision is to allow Commissioners to commence formal procurement activity to tender for a service, award a contract and develop internal provision for ownership and oversight of the activity.

 

Background:

 

·       This proposal is to develop a new dedicated service that offers robust and consistent support to parents who are concerned their child may require some additional support, linked to Autistic Spectrum Condition (ASC).

 

·    The Service will be facilitated jointly by parents, utilising lived experience, building resilience and developing self-help strategies amongst fellow parents.  The overarching aim of the service is to reduce the emphasis on needing to wait for diagnosis before being able to access support, in turn it is hoped that this will have a positive impact on the diagnosis backlog and waiting lists.

 

·    In January 2021 a working group was set up with multi-agency partners and parent representatives to co-produce key components required of the new Model.  This group captured good practice, issues, and current gaps in the provision. 

 

·    In addition to the development of the ‘Supporting Parents Service’, this work will be used to further support future SEND inspections.

 

·    Partners included, but not limited to, Kent PACT, Kent and Medway Clinical Commissioning Group (CCG), Information Advice and Support Kent, Specialist Teaching and Learning Service, Voluntary and Community Sector, Public Health, Disabled Children and Young People Services, SEN Early Years, Early Help, Adolescent and Open Access.

 

·    The scope of the proposed new service aims to address the issues raised by parents and carers by offering a range of options that can be delivered in addition to services currently on offer across the County.

 

·    The SEND inspection of 2019 highlighted issues regarding the following:

o   The widely held concern of parents that the local area is not able, or in some cases not willing, to meet their children’s need.

o   The limited role parents and carers have in reviewing and designing services for children and young people with SEND.

 

·     Key to delivery will be facilitators with lived experience.  Parents as service users have robustly reported that it is lived experience that is key to the success of their engagement with the programmes.  In addition, having parents at the heart of delivery will ensure continuous improvement of the Offer. 

 

·    Following discussions with Kent & Medway CCG, they support the proposed Model and have agreed to add £100,000 to the funding pot for each year of the contract/Service Level Agreement, to support a Countywide multi-disciplinary ND resource.

 

·     Year One of this provision will focus on children and young people currently in receipt of an Integrated Children’s Service intervention. The new service will increase the total Countywide Offer to parents by 42%.

 

·     Whilst it is not anticipated to reduce demand, the overarching aim is to reduce levels of anxiety and reduce those parents reaching crisis point whilst on the waiting list.  This work will also join up with the Parent and Place Workshops that will bring together a range of professionals that parents can access as part of their ND journey.  The Model will include provision for a KCC Countywide Co-Ordinator post, whose primary objective will be to develop, join up and expand the parenting offer.

 

Options          

 

1. Do Nothing:

Support and advice to parents relating to the ND Pathway will continue to be fragmented, inconsistent across the County and difficult to find, resulting in a postcode lottery and additional stress for parents and families.

 

2. Create the new service In-House:

This option may impact on the capacity within teams, with the risk of staff being pulled back to their ‘day job.’  Also, parents have told us they are nervous/not likely to approach KCC regarding initial worries and support delivered with lived experience is more meaningful.

 

3. Externally commission the new service via Voluntary and Community Sector (VCS):

VCS are already set up to deliver the whole range of support to parents/families and benefit from long-standing relationships with parents as well as being very experienced in managing volunteers.  Robust contract management will be in place.

 

4. Hybrid Model - Externally commission the new service via VCS – with additional oversight via KCC Co-ordinator post:

As above in Option 3, with additional dedicated KCC Service Co-ordinator post for robust oversight of whole County Offer.  Service provision will be in addition to current in-house delivery.

 

Risks

 

·   The main risk is to do nothing. The numbers awaiting diagnosis have doubled during COVID with a wait time between two and a half and three years. The overarching aim of the new service is to support parents to build resilience and robust strategies that help to reduce levels of anxiety and reduce those parents reaching crisis point whilst on the waiting list.

 

Decision Maker: Cabinet Member for Integrated Children's Services

Decision due date: Not before 17/08/2021 in order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Sarah Challiss

Notice of decision: 19/07/2021

Anticipated restriction: Open


19/07/2021 - 21/00066 - Kent Active Travel scheme - Cinque Ports Phase 5 - A259 Palmarsh to Dymchurch Redoubt forming part of the proposed Cinque Ports cycle path between Folkestone and Lydd

Proposed decision:

 

The Cabinet Member for Highways & Transport is asked to give approval to proceed to construction of this scheme, subject to land negotiations with the Ministry of Defence being agreed upon and;

 

specifically, to:

 

i)        give approval to progress all statutory approvals or consents required for the scheme;

ii)        give approval to progress with the necessary land acquisitions required to deliver the scheme – likely to be a deed of dedication rather than a land transfer;

iii)       give approval to enter into construction contracts as necessary for the delivery of the scheme

 

I also agree to delegate authority to Corporate Director of GET, in consultation with the Corporate Director of Finance & Procurement, to enter into relevant legal agreements and take other actions necessary to implement this decision.

 

·    Reason: To seek approval from Cabinet Members of the Council to proceed to construction for phase 5 of the Folkestone to Lydd cycle facility.

 

·    Background: The Department for Transport have awarded Kent County Council £6.098m for five named active travel schemes across the County of which £1,220,000 is for Phase 5 of the Folkestone to Lydd cycle facility known as the Cinque Ports cycle path which aims to provide a continuous walking and cycling route. 

 

·    To date the cycle path has been constructed between Folkestone and Palmarsh using Local Growth Fund.

 

·     How the proposed decision meets the priority actions of Setting the Course: Kent County Council’s Interim Strategic Plan (December 2020). The proposal meets the priority action to consider the appropriate use of active travel schemes (walking and cycling) within the development of the new Local Transport Plan.

 

Decision Maker: Cabinet Member for Highways and Transport

Decision due date: Not before 17/08/2021 in order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Hythe West; Romney Marsh;

Lead officer: Andy Nicklin

Notice of decision: 19/07/2021

Anticipated restriction: Open


19/07/2021 - 21/00063 - Kent Integrated Domestic Abuse Service (KIDAS) contract extension

Proposed decision:

To use the first of the two, two year options to extend the Kent Integrated Domestic Abuse (KIDAS) contract to 31 March 2024 and delegate authority to the Corporate Director of Adult Social Care and Health to use the second two year option, subject to market testing and good performance, to extend the KIDAS Contract to 31 March 2026, should it be required.

 

Background:

It has not been possible to bring this decision to an earlier Cabinet Committee due to the timing of the Domestic Abuse Act legislation and accompanying guidance. Whilst Domestic Abuse Act legislation received Royal Assent in April, the guidance about the new legal obligations was not published until mid-June and the government’s consultation period on this guidance does not conclude until 27 July. It is this guidance that enables the council to judge whether the existing contractual arrangements are best placed to meet its newly acquired responsibilities. With no cabinet committee date between June and September, taking the decision out of cycle gives members the most time to make any alternative recommendations, should they wish. A delay until the September committee would mean the decision could not be taken and implemented until the end of October which will leave members with little alternative but to extend.

 

The current term of the Kent Integrated Domestic Abuse Service (KIDAS) contract is due to expire on 31 March 2022. The contract has options to extend to 31 March 2026. The performance of the contract has been evaluated and found to be good. It is evidently delivering positive outcomes for victims of domestic abuse. The council has been allocated over £3m in new funding for 2021/22 in relation to the new statutory responsibilities under the Domestic Abuse Act.

 

With the guidance now published, the KIDAS contract is the ideal vehicle to use this money effectively and compliantly. It is recommended that the council exercise the option to extend the KIDAS contract contained within the contract. The first contract extension runs to 31 March 2024 at a value of £4,636,690.40. The second two-year extension available will be subsequently needed, subject to good performance and market testing. This will enable the council to respond to the future government plans for this agenda. This extension will run to 31 March 2026 and its value is £4,636,690.40.

 

Reason for the decision:The current term of the Kent Integrated Domestic Abuse Service (KIDAS) contract is due to expire on 31 March 2022. The performance of the Kent Integrated Domestic Abuse Service (KIDAS) contract has been evaluated and found to be good. The contract provides an ideal vehicle to mobilise the 2021/22 new funding allocation and effectively and compliantly to support the council in delivering its new statutory duties under the Domestic Abuse Act 2021.  The contract has two options to extend. The first contract extension runs to 31 March 2024 at a value of £4,636,690.40.

 

The second two-year extension available will be subsequently needed, subject to good performance and market testing. This will enable the council to respond to the future government plans for this agenda. This extension will run to 31 March 2026 and its value is £4,636,690.40.

 

 

Decision Maker: Cabinet Member for Adult Social Care and Public Health

Decision due date: Not before 17/08/2021 in order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Melanie Anthony

Notice of decision: 19/07/2021

Anticipated restriction: Open


14/07/2021 - 21/00051 - Deprivation of Liberty Safeguards Mental Health Assessments Contract Extension

Proposed decision:

 

Extend the current contract with South East Memory Assessment Services from 1 September 2021 to 31 March 2022, by means of a Single Source Procurement and delegate authority to the Corporate Director of Adult Social Care and Health to take relevant actions, including but not limited to finalising the terms of and entering into required contract or other legal agreements, as necessary to implement the decision. 

 

Background:

 

The Mental Capacity Act 2019 introduced Liberty Protection Safeguards (LPS) to replace Deprivation of Liberty Safeguards (DoLS) and was originally to come into force from 1st October 2020.   During the pandemic Central Government announced that it would not be possible to meet the October deadline and decided that full implementation of Liberty Protection Safeguards would be April 2022.   At the time of the announcement, the view was the revised date would allow sufficient time, following publication of the final code to prepare for implementation.  

 

Under the current arrangements, a DoLS requires a mental health assessment, carried out by a mental health assessor.  The MCA DoLS Regulations 2008 stipulate this must be a medical doctor experienced in mental health and are section 12 approved, therefore approved clinicians under the Mental Health Action 1983. Furthermore, the local authority is responsible for ensuring that sufficient mental health assessors are available. Capacity with a previous provider was limited – this was identified by a project group set up to clear a significant number of pending (backlog) cases. That group worked with Commissioning to source alternative provision for DoLS Mental Health Assessors, following due process which led to South East Memory Assessment Services (SEMAS) being awarded the contract in April 2016.The contract was expanded due to a key decision in May 2018 to purchase extra support to clear the DOLs backlog, this was called project DOLs. 

 

Since that time, the provider (SEMAS) has been able to provide the number of assessments the Kent DoLS team have requested to the standard required and within the appropriate timeframes. 

 

The contract with South East Memory Assessment Service is due to expire on 31 August 2021.   Therefore, the proposal is to extend the current contract from 1 September to 31 March 2022 by means of a Single Source Procurement, in line with the change in legislation and new statutory framework.     

 

Full text of the legal implication for this decision, as these would not fit into that field:

Legal Implications:This is being procured under Procurement Policy Note (PPN 01/20) was released in March 2020 setting out information and associated guidance on the public procurement regulations and responding to the current coronavirus, COVID-19, outbreak.

 

The regulation states that: in responding to COVID-19, contracting authorities may enter into contracts without competing or advertising the requirement so long as they are able to demonstrate the following tests have all been met:

 

1) There are genuine reasons for extreme urgency, eg: you need to respond to the COVID-19 consequences immediately because of public health risks, loss of existing provision at short notice, etc;

·you are reacting to a current situation that is a genuine emergency - not planning for one.

2) The events that have led to the need for extreme urgency were unforeseeable, eg:

·the COVID-19 situation is so novel that the consequences are not something you should have predicted.

3) It is impossible to comply with the usual timescales in the PCRs, eg:

·there is no time to run an accelerated procurement under the open or restricted procedures or competitive procedures with negotiation;

·there is no time to place a call off contract under an existing commercial agreement such as a framework or dynamic purchasing system.

4) The situation is not attributable to the contracting authority, eg:

·you have not done anything to cause or contribute to the need for extreme urgency.

 

Decision Maker: Cabinet Member for Adult Social Care and Public Health

Decision due date: Not before 14/07/2021 in order that the proposed decision can be published for a minimumof 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Mary MacDdonald

Notice of decision: 15/06/2021

Anticipated restriction: Open


14/07/2021 - 21/00050 - Discharge Services Contract Extensions and Future Commissioning

Proposed decision:  Extend the Discharge Services contracts until 31 March 2022 at a cost of £1,659k, with a further option to extend until 30 September 2022; extend the east Kent Cottage Hospital discharge service until 31 March 2022 at a cost of £914k, once the NHS funding position is confirmed and delegate authority to the Corporate Director, Adult Social Care and Health to take relevant actions, including but not limited to finalising the terms of and entering into required contract or other legal agreements, as necessary to implement the decision. 

 

The current hospital discharge service contracts encompass Discharge to Assess and Assisted Discharge, which form part of Pathway 1, for people discharged from hospital who need support to recover at home. The contracts were due to expire on 31 March 2020 and were extended to meet the unprecedented Covid-19 pandemic.

 

The Council was in the process of undertaking a procurement exercise, with new contracts due to go live in April 2020. Due to the unforeseeable circumstances the Council was unable to award contracts within the planned timescales. The existing contracts were therefore extended in accordance with PCR 2015 - Regulation 32(2)(c) and Procurement Policy Note 01/20.

 

Dealing with the pandemic enabled us to work more closely with our health partners and highlighted potential to significantly improve the hospital discharge pathways. RETHINK Partners were commissioned to undertake a review of the adult social care discharge pathways, co-sponsored with the NHS.

 

The learning from this review, will provide the foundation of the specification for a new Pathway One Discharge Service to commence in April 2022.

 

Enabling the extension to the current services will ensure that service delivery is not disrupted by mobilising new contracting arrangements over winter. Due to the interdependencies involved, it is prudent to request that an additional six-month optional extension until September 2022 also be agreed.

 

Some of the recommended improvements can be implemented into the existing contracts and will immediately help to address current issues in the market which have a detrimental impact on the flow of people through the system back to their own home.

 

Reason for the decision: This decision to extend contracts is required to allow for the continuation of Discharge Services until recommissioning can be concluded.

 

 

Decision Maker: Cabinet Member for Adult Social Care and Public Health

Decision due date: Not before 14/07/2021 in order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Notice of decision: 14/07/2021

Anticipated restriction: Open


13/07/2021 - 21/00065 - Bath Street - Fastrack Infrastructure Scheme

 

The Cabinet Member for Highways & Transport is asked to give approval to accept the capital grant from Ebbsfleet Development Company and to take the Bath Street scheme through the stages of development and delivery as indicated on the proposed decision sheet attached at Appendix A and specifically for:

 

i.          Approval for KCC to enter into a funding agreement with EDC subject to the approval of the Corporate Director of Finance, Corporate & Strategic Services

 

ii.         Approval to undertake the detailed design and surveys for the Bath Street Scheme.

 

iii.        Approval to progress all statutory approvals or consents required for the schemes, including any transfer of land and rights;

 

iv.        Approval to carry out any additional consultation required for the scheme;

 

v.         Approval to enter into construction contracts as necessary for the delivery and future maintenance of the scheme subject to a review of the procurement strategy by the Capital Officers Group;

 

vi.        Approval for any further decisions required to allow the scheme to proceed through to delivery to be taken by the Corporate Director of Growth, Environment & Transport under the Officer Scheme of Delegations following prior consultation with the Cabinet Member.

 

 

 

·      Background

This fully funded scheme proposes to implement a key Fastrack link between the Northfleet Embankment East development and Gravesham Town Centre in the form of a contraflow bus lane in Bath Street.

 

The scheme is part of the overall Fastrack programme, which comprises 28 individual projects across Dartford, Gravesham and Ebbsfleet. Fastrack operates via congestion-free routes across a 40km network extending from Dartford to Gravesham. It is a combination of dedicated Fastrack busways, bus priority lanes and on-street running with priority at all signalled junctions.

 

The purpose of the scheme is to improve journey times for Fastrack passengers and facilitate additional bus stops for existing residents and those from new developments such as Clifton Slipways, The Charter and Northfleet Embankment. 

 

·      Options

EDC and KCC have considered options for the scale of the Bath Street scheme within the business case for the project. The following options were considered:

·        No implementation of the Fastrack A Route extension

·        Extension of the Fastrack A Route with routing via Overcliffe

·        (Chosen option) Extension of Fastrack Route A, including the road improvement schemes and the routing of the network via West Street and Bath Street.

 

The chosen option will reduce journey times for passengers and provide a short walk to access the Fastrack service for occupants and workers at the Northfleet Embankment East, Clifton Slipways and The Charter developments.

 

In addition to the expected journey time benefits, the appraisal exercise identified other potential beneficial effects that the scheme may generate including:

·        Additional demand from new developments served by the new route.

·        Operating cost savings derived from the journey time savings

 

·      Strategic Fit

 

Implementation of the scheme will support the Council in meeting its Strategic outcome for “Kent Communities to feel the benefits of economic growth by being in work, healthy and enjoying a good quality of life”. This will be achieved through the projects supporting continued operation of key transport networks in Dartford and Gravesham, as well as helping support growth by enabling new residential and commercial development.

 

The key priorities set out in the County Council’s Integrated Transport Strategy ‘Delivering Growth without Gridlock’ in terms of providing additional highway capacity, improving accessibility and reducing congestion will also be supported through the delivery of the project. The scheme will set out to provide improved growth and economic prosperity through having an efficient highway and transport infrastructure.

 

The scheme also aligns with ‘Bus Back Better’ the Department for Transport’s National Bus Strategy which encourages ‘significant increases in bus priority’ through investment in bus lanes and traffic signal priority for buses (Chapter 3, Page 46).

 

 

 

Decision Maker: Cabinet Member for Highways and Transport

Decision due date: Not before 11/08/2021 To allow normal 28 day publication period

Notice of decision: 13/07/2021

Anticipated restriction: Open


13/07/2021 - 21/00057 - Proposal to expand school sports facilities on the Wildernesse Campus

Proposed decision to –  

 

·       endorse the addition of £1.5m of Community Infrastructure Levy funding to total the project budget for the expansion of Tunbridge Wells Grammar School for Boys onto a satellite, to provide enhanced sporting facilities on the Wildernesse Campus. The total budget allocated for the expansion will increase to £17.4m.

 

·       delegate authority to the Director of Infrastructure, in consultation with the Cabinet Member for Education and Skills, to approve necessary development works required to develop the land into usable playing fields and to finalise the terms of and enter into relevant contracts or other legal agreements as required to implement this decision.

 

·       delegate authority to the Director of Infrastructure in consultation with the General Counsel and Director of Education and Skills to enter into any necessary contracts / agreements on behalf of the County Council.

 

·       authorise the Director of Infrastructure to be the nominated Authority Representative within the relevant agreements and to enter into variations as envisaged under the contracts.

 

         Reason for the decision

The accommodation for Trinity School and Weald of Kent Grammar School have been built and the schools are offering places on the Wildernesse Campus.   In order to expand Tunbridge Wells Grammar School for Boys by 3FE, KCC are building a satellite of the school on the Wildernesse Campus.

 

The establishment of a satellite provision for Tunbridge Wells Grammar School for Boys adds 3FE to the existing 6FE and 3FE from Trinity School and Weald of Kent Grammar School, respectively.  The decision to expand Tunbridge Wells Grammar School for Boys can be viewed here:

 

https://democracy.kent.gov.uk/ieDecisionDetails.aspx?ID=2372

 

The original site design indicated that there was sufficient land to provide adequate sports facilities for 12FE, but it was understood and accepted that there would have to be very close integration of sports and physical education curricula across the three users.

 

The site survey conducted in 2019 indicated that the gross site area of the Wildernesse Campus, for a pupil population of the site of 2,400 (12FE) was just within the range for a 12FE site according to Building Bulletin 103.  However, the net area was below that suggested, because large areas were not suitable for formal sporting facilities, being habitat or protected woodland.  Nevertheless, studies indicated that the three schools would be able to deliver their sporting curriculum if the existing facilities were carefully managed and scheduled between the schools.

 

In late 2019, an opportunity arose where land adjacent to the school was offered for sale by the Royal Society for Blind Children.  The land measured approximately 9 acres and would support the provision of a further two grassed areas for summer and winter sport, including football, athletics, cricket and rugby

 

A decision to purchase the land was taken by the Cabinet member, decision number 20/00045 (Purchase of Land South of Seal Drive in Sevenoaks)

 

https://democracy.kent.gov.uk/documents/s96775/Signed%20RoD.pdf

 

Following the acquisition of the new land, KCC’s appointed consultants were able to reconsider the sports offer.  The revised proposal is a significant expansion to the original project aspirations, providing additional facilities including laying two more all-weather pitches, resulting in there being one for each school.  The list of the new proposed sports offer is:

 

         Two 4-court indoor sports halls.

         Seven hard surface MUGA (Multi-Use Games Areas) marked for tennis, netball, basketball, five a side football and other sports.

         One all-weather pitch surfaced for hockey (with LED lighting)

         Two all-weather pitch surfaced for football or rugby (with LED lighting)

         Grassed areas for use with summer and winter markings, to facilitate:

         Winter

o        Two grassed football / rugby pitches.

o        Training squares.

         Summer

o        Cricket wicket and field

o        Athletics track

o        100m straight sprint track.

o        Long jump and field athletics areas for javelin, discus & shot.

o        Two rounders squares.

o        Cricket nets

         Cross country circuit, approx. 1.5km

 

Enhancing the sports facilities as outlined above would result in an additional cost to the CYPE capital budget, estimated at £1.5m.  Therefore, to ensure the three schools on the campus could access enhanced more flexible sporting facilities, which would not only increase their ability to timetable more easily but also provide enhanced facilities for use by the wider community, it was decided that a bid for CIL funding should be submitted to Sevenoaks District Council

 

In order to provide the correct facilities, KCC has sought advice and accreditation from National sporting bodies including the Football Association, England Hockey and Sport England.  Pitches and facilities are being provided in line with these national guidelines.

 

Sevenoaks District Council has, as requirement for release of CIL funding, requested that the facilities have a strong community focus, and be able to be available for use by the community out of school hours and weekends.  KCC and the three schools have had many enquiries from local sports clubs and groups about pitch availability once the project is complete.

 

         Options

There are no options.

 

         How the proposed decision meets the objectives of ‘Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement (2015-2020)’

 

School Sports Facilities

The project greatly enhances the outdoor sports provision for the Trinity School, the Weald of Kent Grammar School and Tunbridge Wells Grammar School for Boys.

 

Depending on the season and the curriculums of the schools, the grassed areas could be marked for hockey, athletics, rugby or football or several smaller training areas. The additional land would also offer opportunities for cross country running around the perimeter, offering a total running distance of more than 1.5km, across a challenging mix of vegetation, gradients and direction changes.

 

Additional Community Use Facilities

There is quite a demand for sports facilities in Sevenoaks and the schools on the site would work together to make certain areas of the site available for hire by the local community, when and where it is appropriate, i.e. when not in use by the schools.  New pitches would result in the existing facilities being not overused.  This adds to the potential for out of hours community use.

Decision Maker: Cabinet Member for Education and Skills

Decision due date: Not before 21/07/2021

Lead officer: Ian Watts

Notice of decision: 22/06/2021

Anticipated restriction: Open


13/07/2021 - 21/00058 - Updated 2021-22 and 2022-23 Admissions Arrangements for Community and Voluntary Controlled schools

Proposed decision – To update the determined 2021-22 and 2022-23 admission arrangements for Kent community and voluntary controlled primary schools and Kent community and voluntary controlled secondary schools to accommodate new legal requirements in the forthcoming 2021 School Admissions Code.

 

Reason for Decision:

Admission authorities are legally required to determine admissions arrangements for their schools by 28 February each year. KCC fulfils this duty annually and following consideration at Education Cabinet Committee, the Cabinet Member for Education formally determines admission arrangements in line with the requirements of the 2014 Admissions Code.

 

Government consulted on a new Admissions Code in late 2020 and following consideration of responses, laid a new Admissions Code before parliament which will come into force on 1 September 2021, subject to the necessary parliamentary procedure.

 

The 2021 School Admissions Code requires children who appear (to the admission authority) to have been in state care outside of England and ceased to be in state care as a result of being adopted to be given equal first priority in admission arrangements, alongside looked after children (LAC) and children who were previously looked after by English local authorities (PLAC).

 

This new provision will necessitate variations to determined admission arrangements to take effect from 1 September 2021. All admission authorities will need to vary their admission arrangements for 2021/22 (which would have been determined by 15 February 2020) and their admission arrangements for 2022/23 (which would have been determined by 15 February 2021). Without these variations, admission arrangements that have already been determined will no longer comply with the Code from this date.

 

In the event that the 2021 School Admissions Code does not come into force on 1 September 2021 of any reason, admissions arrangements will remain unchanged from their previously determined state.

Decision Maker: Cabinet Member for Education and Skills

Decision due date: Not before 21/07/2021

Lead officer: Craig Chapman

Notice of decision: 22/06/2021

Anticipated restriction: Open


08/07/2021 - 21/00064 - Property Accommodation Strategy - SHQ

Proposed decision to:

a)     AGREE that the political priorities in any preferred option for the future of Sessions House include:

                                          i.    The retention of the County Council’s strategic headquarters in Maidstone

                                        ii.    The modernisation and expansion of Invicta House as the main staff accommodation hub for Maidstone with office hubs located in other districts sized accordingly.

                                       iii.    The provision of civic accommodation in Sessions House Block C and D (Central Core)

 

b)    AGREE to allocate £2,082,000 from the capital feasibility MTFP allocation  to enable the further testing and the development of  a detailed financial and legal assessment and feasibility work to RIBA stage 3 for the preferred option before final detailed proposals are provided to Cabinet for a final decision to be taken.

 

AGREE that the Director of Infrastructure shall work with key stakeholders to test the feasibility of future alternative uses for Sessions House with detailed proposals (financially and legally assessed) to be included as part of the proposals at b above.

 

 

 

Background:

The Executive believe that Sessions House requires significant investment to address the building condition issues, deliver accommodation which is fit for purpose and meets our environmental commitments.  

 

An options appraisal was undertaken based on the pre-pandemic working styles during early 2020. It was agreed that this would be revisited, taking into account the changes in the way that we need to work post pandemic and a new accommodation model has been developed which allows a number of new options to be considered.  

 

The Executive have considered the options, the key policy drivers and subject to the more detailed financial and technical due diligence, have selected a Preferred Option, which will see investment in Invicta House as the key staff hub in Maidstone, with Members’ accommodation being provided from the civic core in Block C and D in Sessions House. The remaining key offices across the estate will be sized accordingly. Blocks A and B (the wings) of Sessions House will be considered as part of the wider master planning along with Maidstone East.

Decision Maker: Deputy Leader and Cabinet Member for Finance, Corporate and Traded Services

Decision due date: Not before 06/08/2021 To allow for the normal statutory notice period

Division affected: (All Division);

Lead officer: Andrew Chauvin

Notice of decision: 08/07/2021

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
Commercially sensitive


08/07/2021 - 21/00060 - Disposal of Land at Langton Field, Langton Lane (off Nackington Road), Canterbury, Kent

Proposed decision

 

to approve the Director of Infrastructure to progress with and enter into the necessary documentation to complete the freehold disposal of the land in consultation with the Cabinet Member for Finance, Corporate and Traded Services.

 

·     Reason for the decision – Proposed property disposal in line with the Council’s s.123 best consideration obligations and over £1million which requires a key decision.

 

·     Background – The disposal of c.14.28 acres of Council owned agricultural land which is  surplus to KCC requirements and allocated for residential development under current Local Plan. The land has been identified along with land in the ownership of Canterbury City Council as potential expansion of the hospital in Canterbury subject to consideration of the options available by NHS I/E. This decision seeks agreement for the inclusion of KCC’s land if required. 

 

·     How the proposed decision meets the objectives of ‘Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement (2015-2020)’ - Securing a capital receipt to fund the capital programme and to streamline the Council’s property portfolio to achieve financial and efficiency benefits in line with appropriate policy.

 

Decision Maker: Deputy Leader and Cabinet Member for Finance, Corporate and Traded Services

Decision due date: Not before 06/08/2021

Division affected: Canterbury City North; Canterbury South;

Lead officer: Charlie Simkins

Notice of decision: 08/07/2021

Anticipated restriction: Part exempt  - view reasons


08/07/2021 - 21/00059 - Dover Discovery Community Hub Redevelopment

Proposed decision-

 

To authorise the creation of a Dover Discovery Community Hub including the following KCC services Community Learning and Skills, Children Social Services, a Library, Good Day Programme Services. Delegate authority and authorise the Director of Infrastructure in consultation with the Deputy Leader and Cabinet Member for Finance, Corporate and Traded Services to enter into a Funding Agreement setting out the funding arrangements with Dover District Council and to enter into any contracts or property arrangements required to deliver the Community Hub.

 

Background:

The Dover Discovery Centre is a prominent building located in Dover Town Centre. The building is currently in split ownership between KCC and Dover District Council (DDC). The District Council have ambitious plans to support the renewal of the Town Centre and support its continued vibrancy. It is in this context that the Dover Community Hub project has been developed. The new community hub will enable the relocation of the Children’s Services Team from its current location at Poultons Family Centre, provide space for The Good Day Programme, enable the redevelopment of the library and adult education to offer improved public access, and an opportunity for an improved co-ordinated service. It is envisaged that the project will bring a higher footfall to the Town Centre and improve public access to both the archaeology which sits below the building and the external ruins of the St. Martin’s Le Grand Church and the Classis Britannica Fort. The proposals have provided an opportunity to incorporate the provision of a walk-in archive facility and education room within the Dover District Council owned area, which provides an opportunity to co-locate the Dover District Council and Kent County Council local studies archive within one single space. The proposed archive facility will provide improved facilities for those undertaking local studies research and allow enhanced access to the extensive artefacts and ephemera held by the Museum.

 

By bringing together key services KCC will enable a more holistic service offer to the residents in Dover, in a key location that supports the wider regeneration of Dover Town Centre in a modern, fit for purpose building.

 

Decision Maker: Deputy Leader and Cabinet Member for Finance, Corporate and Traded Services

Decision due date: Not before 06/08/2021

Division affected: Dover Town;

Lead officer: David Jackson

Notice of decision: 08/07/2021

Anticipated restriction: Open


08/07/2021 - 21/00061 - Kent County Council / Tonbridge and Malling BC Internal Audit and Counter Fraud Service

Proposed decision –

 

Leader of the Council to agree to enter an Inter-Agency Agreement with Tonbridge and Malling Borough Council to provide Internal Audit and Counter Fraud on their behalf.

 

Kent County Council (KCC) have been providing the management for the Internal Audit and Counter Fraud services in Tonbridge and Malling (TMBC) for 6 years. During this time, the performance of the team has been strong and this has been demonstrated in the delivery of annual plans and achievement of service performance indicators. At the last External Quality Assessment, the function was assessed as compliant with the Public Sector Internal Audit Standards and service improvements were made subsequently.

 

There is an opportunity to further build upon the current management arrangement and, in doing so, provide TMBC with greater stability and for KCC to realise the full benefits of maintaining the number and breadth of experience of their Internal Audit team from being part of a wider shared service arrangement.

In order to further build the resilience and future development of the Internal Audit service, it is proposed that the TMBC fully delegate the function to KCC under the Local Government act 1972. Through the arrangement the delegated service would report to the TMBC executive and governance structure.

 

Options

Three Options considered

Option 1 Maintain current secondment agreements. This would retain the management of the TMBC Internal Audit and Counter Fraud function with other staff seconded to supplement delivery. This would reduce staff resources and expertise for KCC as staff would solely be reporting to TMBC and not able to be utilised by KCC.

 

Option 2 Cease secondments to TMBC and no longer provide management capacity for the Borough Council. This would reduce income for the Internal Audit and Counter Fraud and reduce staff resources and expertise.

 

The preferred option will allow resources to be shared over delivery of the service to both Councils and provide the following benefits:

 

·       A stable, longer term arrangement enables KCC Internal Audit to allocate resources to TMBC and build a robust staffing structure that includes a wider range of skills and experience and will be able to consistently accommodate work across both Councils.

·       Maximise the use of our resources, efficiencies, and the capacity of our team.

·       Opportunities for auditors and fraud specialists to further widen their experience of different authorities and share good practice in local government services elsewhere.

·       Making use of the excellent skills and knowledge in the TMBC Internal Audit and Counter Fraud Team across the wider KCC team.

·       Increase resilience within the function.

 

 

Decision Maker: Leader of the Council

Decision due date: Not before 06/08/2021

Lead officer: Alun Jones

Notice of decision: 08/07/2021

Anticipated restriction: Open


22/06/2021 - 21/00055 - KCC's Civil Society Strategy

Proposed decision-

 

Following consultation, for the Cabinet to agree the adoption of KCC’s new Civil Society Strategy and infrastructure support offer, to be aligned to the strategy framework.

 

Further information-

 

The Civil Society strategy will replace KCC’s existing VCS policy and set out the future relationship with civil society and the ‘social sector’, voluntary, community and social enterprise sector (VCSE), as a core part of that.

 

The strategy was previously consulted on between February and April 2020, however due to Covid the development of the strategy was paused. We are now revising the draft to reflect the events of the last year and ensure that it will still meet the challenges going forward.

 

The strategy will set out the objectives and intentions for KCC’s future offer of infrastructure support to the VCSE. The funding agreed for this is £2.1m over the 3 years of the strategy; and will be allocated against the priorities and framework set out in the strategy.

 

The strategy will also revise the grant framework for the council, which was developed in 2015 and has been updated based on feedback from the past 6 years of operation. This is intended to create consistency and clarity in the way we award grants to the VCSE across the Council.

 

The strategy will replace the Kent Partners Compact, which was last revised in 2012 and will set out the principles of how we will engage and work with the VCSE in the future.

 

This will be a supporting strategy to the Interim Strategic Plan and longer term, to the new Strategic Statement for the Council.

Decision Maker: Cabinet

Decision due date: Not before 21/07/2021

Notice of decision: 22/06/2021

Anticipated restriction: Open


15/06/2021 - 21/00050 - Discharge Services Contract Extensions and Future Commissioning

Proposed decision:

 

Extend the Discharge Services contracts until 31 March 2022 at a cost of £1,659k, with a further option to extend until 30 September 2022; extend the east Kent Cottage Hospital discharge service until 31 March 2022 at a cost of £914k, once the NHS funding position is confirmed and delegate authority to the Corporate Director, Adult Social Care and Health to take relevant actions, including but not limited to finalising the terms of and entering into required contract or other legal agreements, as necessary to implement the decision. 

 

Further information:

 

The current hospital discharge service contracts encompass Discharge to Assess and Assisted Discharge, which form part of Pathway 1, for people discharged from hospital who need support to recover at home. The contracts were due to expire on 31 March 2020 and were extended to meet the unprecedented Covid-19 pandemic.

 

The Council was in the process of undertaking a procurement exercise, with new contracts due to go live in April 2020. Due to the unforeseeable circumstances the Council was unable to award contracts within the planned timescales. The existing contracts were therefore extended in accordance with PCR 2015 - Regulation 32(2)(c) and Procurement Policy Note 01/20.

 

Dealing with the pandemic enabled us to work more closely with our health partners and highlighted potential to significantly improve the hospital discharge pathways. RETHINK Partners were commissioned to undertake a review of the adult social care discharge pathways, co-sponsored with the NHS.

 

The learning from this review, will provide the foundation of the specification for a new Pathway One Discharge Service to commence in April 2022.

 

Enabling the extension to the current services will ensure that service delivery is not disrupted by mobilising new contracting arrangements over winter. Due to the interdependencies involved, it is prudent to request that an additional six-month optional extension until September 2022 also be agreed.

 

Some of the recommended improvements can be implemented into the existing contracts and will immediately help to address current issues in the market which have a detrimental impact on the flow of people through the system back to their own home.

 

Reason for the decision: This decision to extend contracts is required to allow for the continuation of Discharge Services until recommissioning can be concluded.

Decision Maker: Cabinet Member for Adult Social Care and Public Health

Decision due date: Not before 14/07/2021

Lead officer: Roxanne Jefferies

Notice of decision: 15/06/2021

Anticipated restriction: Open


11/05/2021 - 21/00041 - Total Refresh Programme - End-User Devices

Reason for the decision-

 

KCC decision 15/00106 detailed a new End-User Device renewal programme (Technology Refresh Programme (TRP) 2017-2021).  The original devices purchased under this initiative, which are still in use within KCC, are now reaching the end of their useful life.  The replacement of devices enables continued delivery of the Council’s services and for the Council to exploit its technology capabilities.  The contract will be over £1million and is therefore a key decision. 

 

Background

The procurement exercise and device strategy is a key enabler to the delivery of KCC’s strategic ambition to support a modern workforce using modern technology tools. The Council over recent years has been increasing the mobility of its workforce, which has further accelerated as a result of the COVID-19 Pandemic, with over 6,000 KCC staff now working remotely. The TRP is critical to support the Council’s ongoing ambition to work flexibility and embrace a digitally enabled approach to the way services are delivered.  The strategy will consider the optimum model which supports the Council’s future operating model and include the procurement, build, distribution, and ongoing management of the devices throughout their lifecycle.  The strategy will be developed within the wider context of the Council’s Technology Strategy and ensure that the specifications are such that the Council is able to respond to the future pace of change and fully utilise the benefits of the Council’s technology investments.  

 

The new arrangement will need to cover the following equipment types:

 

         Laptop computers

         Tablet devices (such as Apple iPad and Microsoft Surface)

         Monitors

         Docking stations and other accessories

         Desktop computers to support a community provision such as public access to PCs in libraries.

         Mobile devices

 

The initial device specifications set out in the tender, will be sufficient to adequately support the various job profiles identified in the KCC Workforce Strategy.  Any device will support the latest operating systems, automated set-up and device-management, Microsoft Office 365 productivity suite and security products, and Council line-of-business applications.

 

The outcome of this procurement is to provide flexibility, to ensure that the Council is able to access a selection of devices to meet its business needs, for both staff and Members.  It will be designed to allow the specifications to change over the life of the contract, as device models are replaced, but also cater for new device-types as they arise within the personal computer device category.

 

Options (other options considered but discarded)

 

1.       Maintain current stock for a further 12 months - current policy is to hold laptop stock for four years and desktop PCs for five years.  The current kit has a warranty for three years, with the volume of laptop repairs increasing for the older devices over the last 12 months.  Older devices (2016/17 stock) are now needing frequent hardware support and maintenance, as well as being unable to support key modern workplace software tools (Microsoft Teams, etc).

 

As part of the strategy and procurement process, we will also consider the options for Device as a Service (which also encompasses device management) as well as a more traditional lease arrangement, alongside a purchase of the hardware and the current management arrangements.

 

Decision Maker: Deputy Leader and Cabinet Member for Finance, Corporate and Traded Services

Decision due date: Not before 19/07/2021 in order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Notice of decision: 11/05/2021

Anticipated restriction: Part exempt  - view reasons


23/02/2021 - 21/00033 - Review of Kent County Council and Kent and Medway Clinical Commissioning Group Integrated Commissioning Framework, covering health services, social care and community support for people with a learning disability and autistic people (LD&A)

Proposed decision

 

To enter into such agreements that are necessary with the Kent and Medway Clinical Commissioning Group (CCG) and other local NHS organisations to create a new strategic planning and delivery framework for Kent’s residents with a learning disability and autistic people and delegate authority to Corporate Director of Adult Social Care and Health to finalise and approve the formal agreements to establish the new framework.

 

Reason for the decision

 

In 2015/16 Kent County Council and the seven NHS Clinical Commissioning Groups (CCG) covering Kent and Medway, agreed to establish an integrated and partner strategic planning, commissioning and delivery framework covering healthcare, council social care and other support for Kent’s residents with a learning disability, and autistic residents. This framework is governed by an agreement between Kent County Council and Kent and Medway CCG, agreed in accordance with the provisions of section 75 of the NHS Act 2006. This framework includes an Alliance Partnership comprising the council’s adults social care service and the two NHS provider trusts that deliver specialist community health care for people with a learning disability and autistic people. This includes Kent Community Health NHS Foundation Trust (KCHFT) and Kent and Medway NHSand Social Care Partnership Trust (KMPT).

 

The framework covers community delivered services for people living in nursing and residential care; residents living with carers and their families and people living in their own homes or who live in specialist housing with support. The arrangement also covers specialist healthcare and support for residents with a learning disability and autistic people with highly complex needs, including Kent residents admitted to specialist hospitals located both in and outside Kent. 

 

A review of the arrangements summarised above, commissioned by Kent County Council but jointly agreed with Kent and Medway CCG identified challenges with how the council and NHS plan together to design and deliver effective solutions that can achieve strong and improving health and well being outcomes for Kent’s residents with a learning disability and autistic people.

 

The challenges identified:

 

·       Kent’s current Learning Disability and Autism (LD&A) governance and programme management framework is:

-     Confusing with several bodies duplicating effort and decision making and ineffectual structural relationships between each body

-     Not competent to develop and implement a whole system strategy and strategic commissioning programme

-     Not fully sighted or driven by the priorities, challenges and resource pressures of all partners and is largely reactive to short term issues and targets

-     Less than clear about how the voices of learning disabled and autistic people impact or affect key decisions, with a deficient approach to coproduction and system codesign 

·       Improvement is required in the effectiveness of whole system commissioning and programme management

·       Significant improvement is needed in whole system accountability and performance reporting, as investment decisions lack clarity on why and how they were determined and there is a lack of effective data and narrative to demonstrate the outcomes that are being achieved

·       Improvement is also needed in the alignment, commissioning and coordination of service delivery across adults, children and young people and complex needs to ensure:

-     Effective and seamless care pathways;

-     Person centred and codesigned support;

-     Outcome driven delivery;

-     Stronger market management and micro-commissioning, to address service deficits and to support innovation to address changing needs and expectations.

 

Through extensive engagement and coproduction of the solutions to address the challenges above, the proposals summarised below emerged through a clear consensus of council and NHS leaders, frontline professionals and health clinicians and critically through face to face engagement and workshops with people with a learning disability, autistic people and carers supported by advocates and advocate organisations.

 

Summary proposals

 

The establishment of:

 

§  A single senior level strategic leadership body of equal partners across the local authority, CCG, user and carer voice and system provider

§  A joint LD&A strategic commissioning and programme management unit, supporting whole system planning, development and change management and the function of the strategic leadership body 

§  A trusted system provider based on an effective NHS and council partnership, delegated to deliver and micro commission all LDA health and social care support.

 

Decision Maker: Cabinet Member for Adult Social Care and Public Health

Decision due date: Not before 24/03/2021

Division affected: (All Division);

Lead officer: Clare Maynard

Notice of decision: 23/02/2021

Anticipated restriction: Open


04/02/2021 - 21/00017- Proposal to establish a 16 place Specialist Resourced Provision (SRP) for ASD at Garlinge Primary School & Nursery from September 2021

Proposed decision:

 

(i)       Issue a public notice to establish a 16 place Specialist Resourced Provision (SRP) for Autistic Spectrum Disorder (ASD) at Garlinge Primary School & Nursery from September 2021.

 

And, subject to no objections being received to the public notice

 

(ii)       Establish a 16 place Specialist Resourced Provision (SRP) for Autistic Spectrum Disorder (ASD) at Garlinge Primary School & Nursery from September 2021.

 

This decision is conditional upon planning permission being granted where required.

 

Reason for the decision:

 

The Children, Young People and Education Committee report for Garlinge SRP will inform the committee of a decision that will need to be taken by the Member for Education and Skills after the March CYPE committee but before the next CYPE committee date in June. The decision cannot wait until the June committee date because May is the latest point at which the decision can be made and allow sufficient time for the statutory process to be completed for a September 2021 opening.

The decision is required as part of the statutory process to publish the public notice enabling the establishment of the 16 place SRP at Garlinge Primary School and Nursery for September 2021.

 

Background:

 

The Local Authority is responsible for maintaining Education Health and Care Plans (EHCPs) for children and young people between the ages of 0-25 years.  As of January 2020, this totalled 13,499 children and young people with an EHCP.  This is an increase of 1,736 since January 2019, an increase of 14.8% compared to 10% nationally.

 

The number of pupils in the Thanet District with an Education, Health and Care Plan (EHCP) in January 2020 was 16,000. This was an increase of 16% from 2019. 2% of Kent’s EHCP cohort live in Thanet district and as at January 2020, 5.5% of the pupils aged 5-19 years in Thanet (maintained and independent) were subject to an EHCP. Pupils with an EHCP in Kent are less likely to be educated in a maintained mainstream school than would be expected nationally. A number of students with an EHCP require a higher level of support than can be provided in mainstream schools, but their needs are not so complex that a special school placement is appropriate. For these students a range of Specialist Resourced Provisions (SRPs) which are based in mainstream schools with places reserved for students with an EHCP are established. The establishment of SRPs attached to mainstream schools is part of the continuum of provision to enable pupils to be included within mainstream settings.

 

Autistic Spectrum Disorder (ASD) remains the most common primary need type with 41.2% of children and young people aged 0-25 years having an EHCP with this primary need identified in Kent.  This is an increase from 40.3% in January 2019. Nationally ASD is also the most common primary need, but Kent’s percentage is significantly higher than the national figure of 30%

 

Currently we are establishing an SRP for ASD for 16 pupils at Holy Trinity and St Johns Primary School. This proposal will complement the provision at Holy Trinity and St. John’s Primary School and provide additional capacity and choice for parents in the Thanet district. A 20 place Secondary SRP for ASD is also planned for the new secondary school in Thanet which will work closely with the two primary SRPs

 

Options:

 

Options regarding the establishment of SRPs have been fully investigated with the SEN team and Garlinge Primary School and Nursery was considered to be the best option (in addition to the approved SRP at Holy Trinity and St. John’s primary School) for the establishment of an SRP for ASD for 16 children  The school’s governing body is fully  supportive of the proposals. This additional provision will enable choice for parents in Thanet with a child who requires additional support from an SRP provision.

 

         How the proposed decision meets the objectives of ‘Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement (2015-2020)’

This proposal will help to secure our ambition “to ensure that Kent’s young people have access to the education, work and skills opportunities necessary to support Kent business to grow and be increasingly competitive in the national and international economy”

 

The proposal also supports the ‘Strategy for children and young people with Special Educational Needs 2017-19.The aim of the SEND strategy is to improve the educational, health and emotional wellbeing outcomes for all of Kent's children and young people with special educational needs and those who are disabled.

Kent’s Strategy set out an intention to provide additional places for pupils with the following need types: Autistic Spectrum Disorder (ASD), Speech Language and Communication Needs (ASD), and Social, Emotional and Mental Health (SEMH).

 

The Commissioning Plan for Education Provision in Kent 2021-2025 sets out our commissioning intentions to meet the need for specialist provisions across Kent. A mixture of new schools, expansion of existing and the establishment of satellites and SRPs will be commissioned across Kent to meet the need.

 

Decision Maker: Cabinet Member for Education and Skills

Decision due date: Not before 05/03/2021 To enable the decision to be on the FED for a minimum of 28 days.

Division affected: Margate;

Lead officer: Marisa White

Notice of decision: 04/02/2021

Anticipated restriction: Open


16/03/2020 - 20/00027 - Clean Up Kent and Public Realm Improvements

Proposed Decision:

 

a)            Approve a programme of works to deliver a range of projects to ‘clean up’ Kent and to improve the public realm  across Kent

 

b)            Approve the proposed funding allocations and project development arrangements required to support and deliver the programme; and

 

c)            Delegate authority to the Corporate Director for Growth Environment and Transport to take relevant actions, including but not limited to, entering into relevant contracts, legal arrangements or other arrangements, as necessary to implement this decision.

 

 

Background:

 

Kent’s Future, Our Priority’ will become Kent County Council’s new 5 Year Plan, to replace the previous strategic statement ‘Increasing Opportunities, Improving Outcomes (2015-2020)’. The Plan is structured around seven outcomes which reflect the key things that residents and businesses said were essential to a good quality of life in Kent. One of the seven outcomes is, A cleaner and greener Kent.’  

 

A key message from the recent public consultation was that residents care about the places they live in, they are proud of where they live, and want to protect these places by looking after the quality, maintenance and cleanliness of our physical environment, especially town centres, local streets, beaches, public rights of way and green spaces.

 

Options:

 

It was also clear from the public consultation that residents wantedthe County to be clear how it will deliver the plan. This detail is contained within the 5-Year Plan objectives including working with partners to improve the quality of Kent’s public realm.  It is intended that a range of physical improvements will be developed, in conjunction with local stakeholders to reflect different priorities  but will be targeted at cleaning up and improving the quality and appearance of the public realm.

 

Decision Maker: Cabinet

Decision due date: Not before 14/04/2020 In order that the proposed decision can be published for a minimum of 28 days in accordance to statutory requirements

Lead officer: Simon Jones

Notice of decision: 16/03/2020

Anticipated restriction: Open


20/12/2019 - 20/00007 - Proposal to permanently increase the capacity at Pilgrims Way Primary School, Pilgrims Way Canterbury CT1 1XU

Background –

 

The Kent Commissioning Plan for Education 2019-2023 identifies a need for additional places in the Canterbury City Planning Area from 2021 this is due to pressures from new housing developments in Canterbury City and specifically the private development on the former Howe Barracks Site. This development will produce a total of 500 new homes. In addition to this, the refurbishment of former army houses by Redbridge Council is resulting in 38 new families moving in from November 2019.  To mitigate the need for places, it is proposed that Pilgrims Way will expand by 0.5 forms of entry (FE) to become a 2FE Primary school. Pilgrims Way is the nearest primary school to these developments and was named for any developer contributions linked to the development of private housing on the former barracks site. Canterbury City Council Local Plan identifies 16,000 new homes over the plan period to 2031. 8,737 are planned for the Canterbury area, with 6,533 in the Canterbury City Primary planning area where Pilgrims Way Primary School is located. Pilgrims' Way Primary School was registered as a new school on 1st May 2018 and is part of the Veritas Academy Trust. They are awaiting their first Ofsted inspection. Currently Pilgrims Way has 261 on the school roll with 31 on the nursery roll totalling 292 (May school census 2019)

 

Proposed decision –

 

To expand Pilgrims Way Primary School by increasing the Published Admissions Number (PAN) from 45 places to 60 places from September 2021.

 

Decision Maker: Cabinet Member for Education and Skills

Decision due date: Not before 21/01/2020 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Canterbury City South;

Lead officer: Marisa White

Notice of decision: 20/12/2019

Anticipated restriction: Open


19/11/2019 - 19/00095 - Discovery Park: Growing Places Fund

Proposed Decision:

 

·         Kent County Council be the administration and funding decision authority for the £5.3m allocation from SELEP’s Growing Places Fund;

 

·         KCC draws down capital funds of £5.3m from the Growing Places Fund;

 

·         KCC makes available loan finance of up to £5.3m from the Growing Places Fund to support works at Discovery Park to build a spine road and associated infrastructure to enable the building of 500 new residential homes;

 

·         Authority be delegated to the Director of Economic Development to take appropriate actions, including but not limited to, entering into legal agreements as necessary to implement this decision.

   

Provided that:

 

1.    Kent County Council is able to agree a satisfactory loan agreement from Essex County Council as the accountable body for SELEP’s Growing Places Fund; and

 

2.    The receipt of a satisfactory application for loan finance for the works at Discovery Park subject to the rules of the Growing places Fund and the findings of an independent financial appraisal.

 

 

Background:

 

KCC shall invite applications for loan finance of up to £5.3m for infrastructure at Discovery Park. This £5.3m will be obtained from the Growing Places Fund (GPF), which is administered by the South East Local Enterprise Partnership (SELEP). Applications will then be appraised and considered through the same process as that which is currently used to determine applications for loans from the Kent and Medway Business Fund (KMBF). This means that any application will be required to submit a full business plan, be subject to independent appraisal and be considered by the KMBF Investment Advisory board before a decision is made by KCC. The owners of the Discovery Park site are aware of this proposed process and we anticipate that an application will be forthcoming when the process is launched. In parallel with this process, KCC shall seek to enter into a loan agreement with Essex County Council (the Accountable Body for GPF). These terms have been discussed with Essex County Council and have received an in-principle agreement. However, they will need to be formalised when an agreement to lend to a borrower have been reached.  

 

Options (it is a legal requirement (2012 Executive Arrangements regulations) to outline other options considered)

 

The alternative would be for Kent County Council not to act as an agent for SELEP for the £5.3m Growing Places Fund loan. There is no evidence that this would be a more effective way of achieving the outcome of securing investment in Discovery Park, and there is a risk if the funding allocation is returned to SELEP that it is no longer ring-fenced for investment in Discovery Park or the wider Kent area.

 

 

Decision Maker: Cabinet Member for Economic Development

Decision due date: Not before 18/12/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance to statutory requirements

Lead officer: Martyn Riley

Notice of decision: 19/11/2019

Anticipated restriction: Open


29/10/2019 - 19/00084 - Proposal to Expand West Hill Primary Academy from 72 places to 90 places in September 2020

Background Information:

 

Kent County Council (KCC) as the Local Authority has a statutory duty to ensure sufficient school places are available. The County Council’s Commissioning Plan for Education Provision in Kent 2019-23 is a five-year rolling plan which is updated annually. It sets out our future plans as Strategic Commissioner of Education Provision across all types and phases of education in Kent. A copy of the plan can be viewed from this link: http://www.kent.gov.uk/about-the-council/strategies-and-policies/education-skills-and-employment-policies/education-provision.

 

It is anticipated that there will be significant short and medium-term pressure for additional Year R places in the West Dartford Planning Group which indicates that additional capacity will be needed for 2019/20, continuing for later years.

 

As part of the measures being taken to address the capacity issues illustrated above, KCC is proposing that West Hill PAN to 90 for 2020.

 

Proposed Decision:

 

The Cabinet Member for Education and Skills proposes to expand West Hill Primary Academy, Church Walk, Dartford, Kent, DA12 2PR Dartford Road, Dartford, DA1 3DZ increasing the Published Admission Number (PAN) from 72 places to 90 places from September 2020.

 

Decision Maker: Cabinet Member for Education and Skills

Decision due date: Not before 27/11/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Dartford West;

Lead officer: Ian Watts

Notice of decision: 29/10/2019

Anticipated restriction: Open


01/07/2019 - 19/00052 - Gypsy and Traveller Pitch Allocation Policy

Proposed Decision:

 

To revise and update Kent County Council’s (KCC) Gypsy and Traveller Service Allocations Policy for managed sites.

 

 

Background:

 

This review work is part of ongoing, council-wide activity to update and improve our processes, policies and practices.

 

The priorities for the Gypsy and Traveller service are to:

 

·         Improve current service efficiency whilst also planning for future demographic pressures within the Gypsy and Traveller community through better planning and countywide coordination on the provision of good quality sites.

 

·         Manage the growing financial challenge by ensuring that pitch allocations are made in a clear and transparent manner and that rent affordability is confirmed prior to pitches being allocated.

 

·         Improve licensee vetting, licence agreements and enforcement policies to ensure our sites’ residents understand accepted levels of behaviour, including requirements for rent payments, both prior to being allocated a pitch and for the duration of their tenancy.

 

Decision Maker: Cabinet Member for Community and Regulatory Services

Decision due date: Not before 30/07/2019 In order that the proposed decision can be publsihed for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Palminder Sandher

Notice of decision: 01/07/2019

Anticipated restriction: Open


01/04/2019 - 19/00031 - Increase in the designated number at The Elms School, Dover

Background:

 

The Elms School is a good school designated for 96 pupils with behaviour and learning needs. Currently the school has 130 pupils on roll. This number is expected to increase to 158 from September 2019. It is necessary therefore, to regularise this situation and increase the designated number of the school via a statutory process.

 

Legislation requires that statutory proposals are undertaken where the number of pupils on roll of a special school exceeds its designated number by more than 10%. Therefore, we are proposing to increase the designated number to 158, to regularise the current position and to increase the number of places available. 

 

Proposed decision:

 

Increase the designated number of The Elms School, Dover from 96 to 158 places

 

Decision Maker: Cabinet Member for Children, Young People and Education

Decision due date: Not before 30/04/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Dover Town;

Lead officer: David Adams

Notice of decision: 01/04/2019

Anticipated restriction: Open


19/03/2019 - 19/00028 - Expansion of Palmarsh Primary School

Background Information:

 

In January 2017 permission was agreed to release £2,200,000 from the Education and Young People’s Services Capital budget to enable Palmarsh Primary School to expand to 1FE. It was understood that this would be the first phase of a gradual expansion to 2FE.

 

The first phase of the expansion would provide 3 new classrooms, a new entrance off Jubilee Close, offices and car parking with further classrooms being added in later phases.

 

Planning permission for the first phase of the expansion has been achieved. However, in order to secure the said planning permission significant adaptations needed to be made increasing the capital costs to £2,600,000.

 

Options:

 

Consideration has been given as to how we can scale back the first phase of the expansion plans, ensuring there is: is sufficient high quality classroom space for the school to expand to 1FE; provision of a new entrance off Jubilee Close; increased car parking and the completion of agreed s278 works.

 

Sufficient classroom space could be achieved via the removal of an old mobile classroom and replacing this with a new two classroom mobile unit. The new offices and permanent classrooms could be delivered in a later phases as an when there is a need for second FE of provision. The total costs for the mobile classrooms, new entrance off Jubilee Close, car parking and s278 works would be in the region of £700,000.

 

A variation to the present planning permission will be required if this was to proceed.

 

Proposed decision:

 

The Cabinet Member for Children, Young People and Education is asked to release £625,000 of the £2,200,000 already agreed from the Children, Young People and Education Capital budget to expand Palmarsh Primary School to 1FE.

Decision Maker: Cabinet Member for Children, Young People and Education

Decision due date: Not before 16/04/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Hythe West;

Lead officer: David Adams

Notice of decision: 19/03/2019

Anticipated restriction: Open


20/12/2017 - 17/00125 - Healthwatch Kent interim contract

Proposed decision: To agree:-

 

a)    the implementation of an interim contract for the provision of a Local Healthwatch for Kent for the period April 1st 2018 to March 31st 2020, with sufficient break clauses to end earlier where appropriate; and

 

b)    To incorporate the Service User Forum and Mental health Action Groups into the Healthwatch Kent contract

 

How the decision relates to Corporate Objectives

 

·         Commissioning Framework Principle 7:  Customers at the heart of our commissioning approach

·         KCC’s commissioning of a Healthwatch for Kent is required by duties under the Health and Social Care Act 2012, which built upon the Local Government and Public Involvement in Health Act 2007

 

The matter is referred to in the Business Plan/Medium Term Capital Programme.

Decision Maker: Deputy Leader and Cabinet Member for Finance and Traded Services

Decision due date: Not before 17/01/2018 in order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Emma Hanson

Notice of decision: 20/12/2017

Anticipated restriction: Open


20/09/2017 - 17/00094 - Disposal of Land East of Great Chart Primary School, Singleton

Approval to the Director of Infrastructure to progress with and enter into the necessary documentation to complete the disposal of the aforementioned property in consultation with the Cabinet Member for Corporate and Democratic Services. The Decision will seek legal agreements to be actioned to complete the sale of the relevant properties.

Decision Maker: Cabinet Member for Corporate and Democratic Services

Decision due date: Not before 18/10/2017 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Lead officer: Roderick Lemerle

Notice of decision: 20/09/2017

Anticipated restriction: Part exempt  - view reasons


06/10/2016 - 16/00101 - Proposal to expand Marden Primary School

The Cabinet Member for Children, Young People and Education will be asked to agree to:

 

      i.        Expand Marden Primary School, Goudhurst Road, Marden, Tonbridge, Kent, TN12 9JX, from 280 places to 420 places, increasing the published admission number (PAN) from 40 to 60 for Year R entry in September 2018

     ii.        Allocate the budget from the Basic Needs budget (full details to be provided within the Education and Young People’s Services Cabinet Committee Report)


In accordance with Appendix 4 Part 2 16 (a) of the Council’s constitution, the Council’s Executive Scheme of Officer Delegation provides that “Once a Member-level decision has been taken……the implementation of that decision should be delegated to officers…”  In this instance it is envisaged that the
Director of Infrastructure will inherit the authority to act and will enter into any necessary contracts/ agreements on behalf of the County Council or further delegate responsibilities in accordance with 16 (c) of the same scheme “Senior Managers exercising delegated powers will…be able to sub-delegate…functions to more junior officers”

Decision Maker: Cabinet Member for Children, Young People and Education

Decision due date: Not before 01/01/2018 In order to ensure that the council conforms to statutory and local governance requirements.

Division affected: Maidstone Rural West;

Lead officer: Jared Nehra

Notice of decision: 03/10/2016

Anticipated restriction: Open


26/02/2015 - Lawn Primary School, Gravesend - New Playing Field

Update 01 February 2017:  Officers have confirmed that the decision is still ‘live’ and that KCC continue to work with the landowner regarding use of the land and any consequential s106 arrangements.  The process is expected to be lengthy and is likely to be ongoing for the duration of 2017.

 

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The Cabinet Member will be asked to agree that KCC take a long lease of 99 years at a nominal rent from Lafarge to facilitate expansion of school roll.

Lafarge to create new playing field and to maintain subsoil thereafter.

The Playing Field is being delivered as part of a s106 Agreement being a contribution to mitigate the impact of adjacent development of 510 homes upon Lawn Primary School and free up space on the existing Lawn PS site to enable expansion of the existing school buildings from 1FE to 2FE.

Decision Maker: Cabinet Member for Corporate and Democratic Services

Decision due date: Before 01/01/2018 In order that the decision can be considered by the relevant Cabinet Committee before being taken by the Cabinet Member

Division affected: Northfleet & Gravesend West;

Notice of decision: 23/02/2015

Anticipated restriction: Open