31/07/2020 - 20/00066 - Adult Social Care Digital Implementation Support Services

Proposed decision:

The Cabinet Member for Adult Social Care and Public Health is asked to:

a) AWARD a contract to the successful company, identified by a competitive procurement procedure, to provide digital implementation support services, and

b) DELEGATE authority to the Corporate Director of Adult Social Care and Health to take relevant actions, including but not limited to finalising the terms of and entering into required contracts or other legal agreements, as necessary to implement the decision.

 

Reason for the decision:

Following the implementation of the new Adult Social Care and Health (ASCH) case management system, Mosaic, in 2019, ASCH has been seeking ways to make improvements to its functionality.  The next phase of Mosaic implementation includes the following workstreams:

a)    Payments and Charging

b)    Mosaic Citizen and Professional portal

c)     Operational Business Processes

d)    Data Quality

 

To implement these workstreams a year 1 investment of between £770,000 and £939,000 will be required.

 

The main benefits that will be achieved are increased consistency and more efficient processes across the directorate; the release of capacity within Adult Social Care and Health  teams to create efficiencies and to improve the user experience (for staff, public and providers)

 

In 2018, Adult Social Care signed a contract with InterQuest, a delivery partner to assist with the implementation of Mosaic.  This provider was secured through the G-Cloud Framework, the governments digital marketplace of pre-approved suppliers.  All public sector organisations, including agencies and arm’s length bodies, can use the Digital Marketplace to find cloud technology and specialist services for digital projects.

 

This Digital Implementation contract will be let through the G-Cloud 11 Framework with the competition being conducted through July, ready for a contract to be awarded by Cabinet Member decision in August.

 

Background:

Mosaic was implemented in October 2019, with the initial focus on implementing existing business processes from the previous Adult Social Care organisational structure.  As a result, not all the advantages and technological capabilities of Mosaic are being fully utilised and are inconsistent across the Directorate.  A range of improvements will be made to Mosaic that enable more efficient case recording, thus freeing up time for staff and improving the flow of cases through the system. To ensure providers are able to deliver care to the most vulnerable, we need to ensure timely and accurate updating of care packages to ensure more accurate payments to providers for the care delivered.  Mosaic needs to provide system led payments to create efficiencies, address late payment issues and improve the financial forecasting and monitoring process. Data Quality also needs to be improved throughout the system to support an improved reporting capability and business insights. This will ensure the application remains robust and resilient, and that accurate and timely reporting is readily available to KCC teams and managers to make informed decisions. An assessment on first point of contact into Adult Social Care and KCC’s contact centre was conducted in 2019 which identified the need to make better use of an online platform to promote self-service for people who would prefer to access services and information in this way.  This will free up capacity within teams, improve reporting capabilities for KCC and improve the experience for staff, public and providers.

 

Decision Maker: Cabinet Member for Adult Social Care and Public Health

Decision due date: Not before 10/08/2020 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Notice of decision: 08/07/2020

Anticipated restriction: Open


30/07/2020 - 20/00087 - Expansion and relocation of Platt Church of England Voluntary Aided Primary School under the Priority School Building Programme Round 2, on behalf of the Department for Education

The Cabinet Member for Education and Skills is asked to:

 

a)    Allocate £1,390,000 to the project, of which £900,000 is to be funded from the Priority Schools Building Programme Budget and £490,000 from the Children Young People and Education Services Basic Need Capital Budget.

 

b)    Authorise the Director of Infrastructure, Strategic and Corporate Services in consultation with KCC General Counsel and the Director of Education to enter into any necessary contracts/agreements on behalf of the County Council with the Trustees of Platt CoE Primary School to secure the sale of the current school land with the sale proceeds to be paid to the County Council

 

c)    Authorise the Director of Infrastructure, Strategic and Corporate Services in consultation with KCC General Counsel and the Director of Education to enter into any necessary contracts/agreements on behalf of the County Council to secure funding of no less than £3,430,000 from the Department for Education for the project

 

d)    Authorise the Director of Infrastructure, Strategic and Corporate Services in consultation with KCC General Counsel and the Director of Education to enter into any necessary contracts/agreements on behalf of the County Council to facilitate and manage the construction of the new school buildings and associated works

 

e)    Authorise the Director of Infrastructure, Strategic and Corporate Services to ensure that the appropriate level of funding is received from the Department for Education to cover their agreed share (70%) of any unforeseen costs during the building’s construction to ensure that the County Council minimises any unforeseen costs

 

f)     Authorise the Director of Infrastructure, Strategic and Corporate Services to be the nominated Authority Representative within the relevant agreements and to enter into variations as envisaged under the contracts

 

 

Priority School Building Programme Background;

 

On 1 May 2014, the Minister of State for Schools announced that the Government would fund a further phase of the Priority School Building Programme (PSBP), with a value of around £2 billion. The new phase, known as PSBP2, was planned to be a five year programme operating between 2015 and 2021 and entailed major rebuilding and refurbishment projects in schools and sixth form colleges in the very worst condition.

 

PSBP was not intended to replace those wider efforts to support local authorities, dioceses, sixth form colleges, academies and multi-academy trusts in addressing the condition needs of their estates.  Rather it was intended to run alongside these in order to address individual projects that were of such a significant scale that it would be difficult to pay for them through regular formulaic maintenance allocations.

 

On 9 February 2015, The Secretary of State for Education and the Minister of State for Schools, announced that 277 schools across the Country had been successful in their applications. KCC were successful for 7 of the schools in addition 6 further schools across Kent where Academies bid directly.  Platt Church of England (CE) Voluntary Aided (VA) Primary was one of the 7 successful KCC school applications.

 

Previously, the first round of PSBP funding had mainly focused on whole school replacement projects, whereas the criteria for PSBP round 2 was amended and was not always centred on replacing all of the school’s accommodation. The emphasis was more upon block replacement and was based on poor condition rather than any other criteria such as suitability or sufficiency. Only in exceptional circumstances was a whole school to be replaced.

 

To aid the delivery of the PSBP round 2 programme, the Education Funding Agency (EfA) decided to offer LA’s the opportunity to deliver schemes locally, using local procurement arrangements and local supply chains. These schemes were to be funded by the EfA, but there was opportunity for the Local Authority to contribute additional funds for basic need expansion.

 

 

Platt CE Primary School:

 

Platt Church of England Primary School is a small school with a religious character within the Rochester Diocese, it has a school roll of 156 children between 4 and 11 years of age. It received a Good judgement at its last Ofsted inspection in April 2019, which was a Section 8 short inspection.

 

In round 2 of the PSBP scheme KCC, with support from the Diocese of Rochester, as it involves a VA school, made a successful application for funding to improve Platt CEP school.  The EfA funding allocation of £3,430,000 was limited to covering the rebuilding of 2 main school blocks that were in the poorest condition.  The project was also selected by the EfA for local delivery with KCC to receive the necessary funding for the construction via a Project Delivery Grant.

 

Subsequently, agreement was reached with the Diocese and the EfA that third party funding would be used to rebuild the remaining two blocks that had not successfully met PSBP funding criteria.  This would allow the whole school to be relocated and rebuilt on a site adjacent to the existing school building.  It also enables a Basic Need expansion of the school’s PAN from 26 to 30, which would provide 28 additional places across the age range of the school for local children, as a 1FE school it would be financially more sustainable and secure into the longer-term future.

 

The third-party funding was to be achieved through the capital receipt from the sale of the existing school land; owned by the trustees of the school, as it is a Voluntary Aided school. An allocation of cost was agreed with the DfE based on the areas of the building, to allocate the cost of replacement of the school and the cost of increasing the capacity of the school. This increase in capacity was to be fully funded from the future sale of the existing site. Which has been estimated at between £800,000 and £1.2 million.

 

The total scheme cost was initially estimated to be £3,640,000; However, at tender stage it became apparent that there would be significant cost pressures on the scheme arising from the planning requirement to provide a pitched roof which added circa £400,000 to the project. 

 

Value engineering works have been on-going for some time, but cost pressures have been exacerbated by other design and development issues, notably site surveys which confirmed requirements for an additional £190,000 for foundations and retaining walls and £110,000 for drainage.  In addition, ecology costs are now at £140,000 due to the volume of reptiles found and an additional £50,000 has been allocated to address the additional costs related to constructing within the relevant Covid-19 restrictions.  All additional costs have been scrutinised and agreed by the DfE.

 

 


Decision Maker: Cabinet Member for Education and Skills

Decision due date: Not before 28/08/2020 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Malling North;

Lead officer: Nick Abrahams

Notice of decision: 30/07/2020

Anticipated restriction: Open


30/07/2020 - 20/00084 - Section 75 Partnership Agreement Variation - COVID-19 Hospital Discharges and out of Hospital Work

Proposed decision –

To approve a variation to the S75 Partnership Agreement with the NHS, to allow the pooled budget to include the COVID19 funding in relation to hospital discharges and out of hospital work and delegate authority to the Corporate Director of Adult Social Care and Health to take other relevant actions, including but not limited to entering into and finalising the terms of relevant contracts or other legal agreements, as necessary to implement the decision.

 

Reason for urgency –

To enable the Council to reclaim the costs associated with avoiding hospital admission and enabling hospital discharge, as part of the Council’s response to Covid 19 in support of the NHS. The Covid-19 Hospital Discharge Service Requirements funding for the NHS requires the Council to establish a pooled budget before any costs can be reclaimed.

 

Kent County Council and NHS Dartford Gravesham and Swanley Clinical Commissioning Group, NHS West Kent Clinical Commissioning Group, NHS Swale Clinical Commissioning Group, NHS Ashford Clinical Commissioning Group, NHS Canterbury and Coastal Clinical Commissioning Group, NHS Thanet Clinical Commissioning Group, and NHS South Kent Coast Clinical Commissioning Group entered into a Framework Partnership Agreement relating to the commissioning of health and social care services Better Care Fund on 1 April 2015 (Decision Number 15/00015) in exercise of the powers referred to in Section 75 of the 2006 Act, as amended by a Deed of Variation dated 22 August 2016 (the “Partnership Agreement”).  The NHS Bodies have subsequently undergone a statutory merger reorganisation under section 14G of the 2006 Act. The rights and obligations of the NHS Bodies under the Partnership Agreement transferred as a matter of law to NHS Kent and Medway Clinical Commissioning Group (the “CCG”) on 1 April

 

As part of the NHS and wider public sector’s response to the global Covid-19 pandemic the Government issued the Covid-19 Hospital Discharge Service Requirements (the “Discharge Requirements”) which took effect on 19 March 2020. The Discharge Requirements have been introduced to ensure that where it is clinically safe to discharge patients from an acute or community hospital those patients are discharged in accordance with the new ‘Discharge to Assess’ model.

 

To support the new Discharge Requirements a range of measures have been introduced including, amongst others:

 

a)    a temporary suspension of the obligation of the need to carry out Continuing Healthcare assessments for patients on the acute hospital discharge pathway and in community settings during the Enhanced Discharge Services Period;

 

b)    a commitment that the NHS will fully fund the cost of new or additional elements of existing out of hospital health and social care support packages to facilitate discharge from, or to prevent admission to, hospital as set out in the Discharge Requirements until such time as local health and care systems are notified that the Discharge Requirements will come to an end; and

 

c)    a suspension of the usual patient eligibility criteria during the Enhanced Discharge Services Period.

 

In accordance with the Discharge Requirements, the Partners to the S75 agreement have considered the most appropriate model through which to commission the enhanced discharge service and admissions avoidance services and to pool the funding for the purpose of funding this service and have agreed to vary the terms of the Partnership Agreement.

 

Decision Maker: Cabinet Member for Adult Social Care and Public Health

Decision due date: Not before 07/08/2020 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Michelle Goldsmith

Notice of decision: 30/07/2020

This decision will be taken under urgency procedures.

Reason for urgency:
Reason for urgency:
To enable the Council to reclaim the costs associated with avoiding hospital admission and enabling hospital discharge, as part of the Council’s response to Covid 19 in support of the NHS. The Covid-19 Hospital Discharge Service Requirements funding for the NHS requires the Council to establish a pooled budget before any costs can be reclaimed.

Anticipated restriction: Open


30/07/2020 - 20/00082 - Ebbsfleet Development Corporation Funded Programme – Green Corridors Programme Phase 3

Proposed decision

 

The Cabinet Member for Highways & Transport is asked to give approval for KCC to accept the capital grant from Ebbsfleet Development Corporation (EDC) and to take the Green Corridors Phase 3 Programme through the next stages of development and delivery.

 

Specifically, to:

 

i)              give approval to enter into the EDC grant agreement subject to the approval of the Corporate Director of Finance & Procurement

ii)             give approval to progress all statutory approvals or consents required for the programme;

iii)           give approval to carry out consultation on the schemes;

iv)           give approval to enter into construction contracts as necessary for the delivery of the schemes

 

I also agree to delegate authority to Corporate Director of GET, in consultation with the Corporate Director of Finance & Procurement, to enter into relevant legal agreements and take other actions necessary to implement this decision.

 

 

Background:

 

Ebbsfleet Development Corporation (EDC) are providing KCC with a grant of £7.4m between 2020/21 and 2022/23 for KCC's Major Capital Programme Team to manage and deliver the Green Corridors Phase 3 Programme.

 

The principle behind the Green Corridors project is to aid the creation of a walking and cycling culture to improve public realm, the quality of life for residents and resident satisfaction, whilst making routes safer to use, more appealing and less polluted from traffic. It aims to connect developments around Ebbsfleet Garden City to usable walking and cycling infrastructure within a fully connected network.

 

Phase 3 of the initiative will provide a combination of new routes to connect developments with destinations and improvements to existing routes. The programme will provide up to 20 small scale improvements and 2 large scale improvements to existing routes alongside up to 6 new routes.

 

The Green Corridors Programme is fully externally funded by EDC and the extent of the works delivered is scalable dependent on the level of funding available.  No KCC funding will be used to deliver the schemes and officer time will be capitalised against the grant provided by EDC.

 

Through KCC managing and delivering this programme of works, we have the opportunity to shape the routes which are progressed; in particular linking with potential initiatives being delivered with Emergency Active Travel funding as well as Local Growth Fund schemes which have already been constructed.

 

A key decision is required to allow KCC to progress with the next stages of scheme delivery; including appointing a project manager to deliver the programme and commissioning feasibility work and outline designs for the proposed routes.

 

Options:

 

EDC has considered options for the routes to be investigated within their business case for the Green Corridors programme.

 

The long list of routes comprised all the missing walking and cycling links needed to connect the planned new developments with existing destinations.  This was reduced to the shortlist by removing all links which are expected to come forwards through other developer contributions.  The full list can be seen in the business case which is included as a background document.

 

EDC also considered options for delivery; primarily either:

 

·   EDC fund and directly deliver the scheme or

·   EDC fund and KCC deliver as the Highway Authority utilising approved highway contractors

 

EDC’s preferred delivery method is that KCC deliver the programme as the Highway Authority.  This delivery method also has benefits for KCC, the main two being:

 

·   Allowing KCC to influence the routes which are taken forwards to link with other initiatives and schemes already delivered

·   Ensuring that the schemes are installed in line with our Asset Management Plan

 

How the proposed decision meets the objectives of ‘Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement (2015-2020)’

 

The scheme particularly addresses Strategic Outcome 2 “Kent communities feel the benefits of economic growth by being in work, healthy and enjoying a good quality of life”.

 

The provision of safe and attractive walking and cycling routes linking new developments with key destinations gives Kent’s residents options for travel, improving access to employment, education, health care and local amenities without relying on the private car. This programme aims to improve health and wellbeing, reduce levels of congestion and improve air quality. 

 

Decision Maker: Cabinet Member for Highways and Transport

Decision due date: Not before 28/08/2020 In order that the proposed decision can be published for a minimum of 28 days in accordance with statutory requirement

Lead officer: Tim Read

Notice of decision: 30/07/2020

Anticipated restriction: Open


30/07/2020 - 20/00076 - Regional Adoption Agency - Kent, Bexley & Medway

Proposed decision:

 

The Cabinet Member for Integrated Children’s Services is asked to agree to Kent County Council working in partnership with London Borough Bexley and Medway Council to form a Regional Adoption Agency, known as Adoption Partnership, which has been established in line with the government programme.

 

Background:

 

In March 2016, the government announced changes to the delivery of adoption services setting a very clear direction that all local authorities’ adoption services must be delivered on a regionalised basis by 2020. Legislation is in place to direct local authorities who do not engage in this programme. It is proposed that a new Regional Adoption Agency (RAA) is created through combining the adoption services for the three authorities of Kent, Bexley and Medway.  These agencies wish to build on the success of their existing services to improve performance in meeting the needs of children who require permanence through adoption, by bringing together the best practice from each authority within the RAA. Kent, Medway and Bexley will enter into a legal partnership arrangement. One of the three local authorities will be required to a lead on certain aspects of business servicing and these will be agreed by the Executive Board. All three local authorities are keen to ensure this is an equal partnership, each holding shared responsibility for its outcomes.

 

Decision Maker: Cabinet Member for Integrated Children's Services

Decision due date: Not before 28/08/2020 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Sarah Skinner

Notice of decision: 30/07/2020

Anticipated restriction: Open


30/07/2020 - 20/00083 - Local Growth Fund Round 3b Third Party Scheme - East Malling Advanced Technology Horticultural Zone

Proposed decision:

 

The Cabinet Member for Highways & Transport is asked to give approval for the East Malling Advanced Technology Horticultural Zone project to be progressed through the next stages of development and delivery including authority for Kent County Council   to enter into funding and legal contracts with the third party (NIAB EMR) who are delivering the scheme.

 

Specifically, to:

 

i)              give approval to enter into Local Growth Fund funding agreement subject to the approval of the Corporate Director of Finance & Procurement

ii)             give approval to enter into legal agreements with the third parties delivering the schemes to transfer the conditions of the LGF spend and project management to them

 

Background Information:

 

In the Growth Deal announcements in July 2014 (Round One) and January 2015 (Round Two), the Government allocated £482 million from the Local Growth Fund to capital projects across the South East Local Enterprise Partnership (SELEP) area.

 

As the end of the Growth Deal (March 2021) approaches; projects throughout the SELEP region have experienced delivery challenges; therefore £33.396m of funding, from these projects has been returned for reallocation through the LGF3b pipeline list. Through this process, an allocation has been made available for the East Malling Advanced Technology Horticultural Zone project.  This scheme is being delivered by an external partner (NIAB EMR) and KCC will transfer the allocated funding onto the third party, for the delivery of the scheme.

 

It has been agreed with Government that SELEP and therefore Kent County Council will receive Local Growth Fund in quarterly instalments in advance in accordance with the scheme spending profiles, subject to completion of a Business Case for each project and the approval of the project by SELEP Accountability Board.

 

A Legal agreement has been prepared between KCC and NIAB EMR which will transfer all the LGF spend and project management responsibility on to them.  This includes updating Kent County Council monthly on project progress and spend; as well as completing the post scheme monitoring required by SELEP.

 

The East Malling Advanced Technology Horticultural Zone will be delivered in line with the current governance arrangements under the Local Growth Fund (KCC and SELEP). Therefore, the scheme will carry out necessary consultation and equality impact assessments as part of the scheme progression.

 

The business case for the East Malling Advanced Technology Horticultural Zone (£1,683,600) was approved at SELEP Accountability Board on 3rd July 2020. 

 

Before the legal agreement can be finalised for NIAB EMR; a key decision is required.  The LGF cannot be spent until the Key Decision is in place.

 

Options:

The options considered for the East Malling Advanced Technology Horticultural Zone are set out in the business case document which can be accessed here:

 

East Malling Advanced Technology Horticultural Zone (pages 24-26)

https://www.southeastlep.com/app/uploads/2019/09/Full-Business-Case-Advanced-Technology-Horticulture-Zone-EMT-NIAB-EMR-03-June-2020.pdf

 

 

 

Decision Maker: Cabinet Member for Economic Development

Decision due date: Not before 28/08/2020 In order that the proposed decision can be published for a minimum of 28 days in accordance with statutory requirements

Lead officer: Tim Read

Notice of decision: 30/07/2020

Anticipated restriction: Open


30/07/2020 - 20/00078 - Kent County Council net-zero emissions target proposal

Proposed decision:

 

The Cabinet Member for the Environment proposes an accelerated net-zero emissions target to be achieved by Kent County Council by 2030. To be delivered by investment in line with the supporting action plan. This target to be applied to its own estate and operations (excluding schools) and those of its traded companies.

 

Background:

 

To discharge the request made by County Council in May 2019, following the approved motion to acknowledge a Climate Emergency and support a net-zero emissions target of 2050 for the county. The motion also included that by May 2020, KCC would set an accelerated net-zero target for its own estate and operations and those of its traded companies.

 

In response to the Climate Emergency, the UK government revised the Climate Change Act 2008 in 2019. This introduced into law the UK target of net-zero emissions by 2050. This Act requires local authorities to act to reduce emissions both from their own operations and their geographical area. In addition to setting an organisational target to deliver net-zero emissions, KCC has led on the development of the Kent and Medway Energy and Low Emissions Strategy, which is due to be considered for approval by the Environment & Transport Cabinet Committee on 17 July 2020. The KCC net-zero action plan supporting the target is derived from the high-level action plan included within this new multi-agency and cross-county Strategy.

 

Options:

·     Seek to achieve net-zero by 2030 – this approach is possible using the balanced scenario approach.

 

·     Seek to achieve 80% reduction by 2030 and net-zero by 2050 – this aligns closely with the science-based evidence, however this would not be considered as accelerated action as per the motion agreed in May 2019.Tthis would not be aligned with other local authorities in Kent and Medway who have almost all declared a target of net-zero by 2030 or earlier.

 

·     Seek to achieve net-zero by 2050 – this would not be considered accelerated action as it is the same as the UK target.

 

 

 

 

 

 

Decision Maker: Cabinet Member for Environment

Decision due date: Not before 28/08/2020 In order that the proposed decision can be published for a minimum of 28 days in accordance to statutory requirements

Division affected: (All Division);

Lead officer: Christine Wissink

Notice of decision: 30/07/2020

Anticipated restriction: Open


30/07/2020 - 20/00079 - Road Asset Renewal Contract 2021

Proposed decisions:

Provide the Corporate Director for Growth, Environment and Transport with delegated authority to procure and enter into appropriate contractual arrangements for the provision of road asset renewal services including any potential extension periods in accordance with the expectations set out in the report. 

Background information:

 

Under section 41 of the Highways Act 1980, as the local Highway Authority, the Council has a legal duty to maintain its respective sections of the highway network This duty includes responsibility for maintaining, managing and, where necessary, improving sections of the network. These services need to be commissioned externally to ensure the Council meets is statutory obligations and that service continuity is ensured.

 

The Road Asset Renewal Contract (RARC) is currently delivered by Eurovia and expires on 31st December 2020. Due to a higher level of funding spent through the contract, there is no scope to invoke the extension options detailed within the contract. A new contract will be required to be procured prior to 1st January 2021. This contract will allow for the prescribed works and services to be delivered for an initial 24-month period with potential extensions.

 

 

 

 

Decision Maker: Cabinet Member for Highways and Transport

Decision due date: Not before 28/08/2020 In order that the proposed decision can be published for a minimum of 28 days in accordance to statutory requirements

Division affected: (All Division);

Lead officer: Andrew Loosemore

Notice of decision: 30/07/2020

Anticipated restriction: Open


30/07/2020 - 20/00081 - Urban Grass, Shrubs, Hedges and Rose Bed Maintenance Contract

Proposed decision:  

Provide the Corporate Director for Growth, Environment and Transport with delegated authority to procure and enter into appropriate contractual arrangements for the provision of Urban Grass, Shrubs, Hedges and Rose Bed Maintenance services including any potential extension periods in accordance with the expectations set out in the report. 

 

Background information:  

The Urban Grass, Shrubs, Hedges and Rose Bed Maintenance Contract (UGSHRMC) is currently delivered by Commercial Services Trading Limited (Trading as Landscape Services) and expires on the 31st January 2021.   A new contract will be required to be procured prior to the end date. This contract will allow for the prescribed services to be delivered for an initial 60-month period with potential extensions.

 

The Council has a legal duty to keep roads and pavements clear of vegetation for safe passage of highway users. The main service areas comprise of urban grass, shrub and hedge cutting to contribute to visual amenity. These services will need to be commissioned externally to ensure the Council meets its obligations. 

 

 

Decision Maker: Cabinet Member for Highways and Transport

Decision due date: Not before 28/08/2020 In order that the proposed decision can be published for a minimum of 28 days in accordance with statutory requirements

Lead officer: Andrew Loosemore

Notice of decision: 30/07/2020

Anticipated restriction: Part exempt  - view reasons


30/07/2020 - 20/00077 - Gravesend Bus Hub (Barrack Row and Garrick Street)

Proposed decision:

 

The Cabinet Member for Highways & Transport is asked to give approval to take the Gravesend Bus Hub scheme through the next stages of development and delivery.

 

Specifically:

 

i)       Approval to enter into the Local Growth Fund and EDC Grant funding agreements subject          to the approval of the Corporate Director of Finance & Procurement.

ii)      Approval to undertake the detailed design and surveys for the project, including          development control and land charge disclosures. This work will be undertaken by          appointing a consultant through the KCC Professional Services Framework Contract.

iii)     Approval to progress all statutory approvals or consents required for the scheme,   including transfer of land and rights.

iv)     Approval to carry out any additional consultation required for the scheme.

v)      Approval to enter into construction contracts as necessary for the delivery of the scheme            subject to the approval of the Capital Officer Group to the recommended procurement            strategy.

vi)     Approval for any further decisions required to allow the scheme to proceed through to          delivery to be taken by the Corporate Director of Growth, Environment & Transport under          the Officer Scheme of Delegations following prior consultation with the Cabinet Member.

 

Background:

 

The Gravesend Bus Hub scheme is one of the enhancements to interchange facilities and will deliver a bus interchange in Gravesend Town Centre to improve the transport connections between rail, bus, cycling and walking, linking with the recently completed Rathmore Road improvement LGF scheme. Initially the Gravesend Bus Hub scheme was to deliver a new interchange provision in Barrack Row for local buses using the Local Growth Funding only. KCC officers have investigated an enlarged scheme which would include Garrick Street and improvements to the existing Fastrack interchange utilising underspend from the completed Rathmore Road scheme (using remaining Strategic Transport Infrastructure Programme funding) and a contribution from the Fastrack programme. The enlarged scheme will provide additional benefit and overall cost savings by delivering the two elements at one time through a single procurement exercise.

The Gravesend Bus Hub scheme was made possible with the completion of the Rathmore Road scheme, which implemented a re-routing of the one-way traffic system traffic flows along the new Rathmore Road. This was separately delivered through the LGF programme and creates the road space for the building of the interchange at Barrack Row.

For the Garrick Street improvements, KCC Public Transport require a high-quality product that enhances the premium bus service offered by Fastrack.  A Kent based architect was commissioned to work up canopy designs for Fastrack in Garrick Street.  The style and type of canopy will then be used along Barrack Row to give a similar quality feel and look for the local bus stops. The building of a transport interchange also represents the final phase of the delivery of the Gravesend Transport Quarter (GTQ) master plan which originates from 2005. Gravesham BC as an active stakeholder are also keen to see the interchange constructed homogenously to complete the GTQ. Early plans for the GTQ saw the construction of the Barrack Row bus hub as part of a multi-story car park development by Network Rail but the car park scheme was abandoned by Network Rail further to a 2011 Planning Application.

 

Decision Maker: Cabinet Member for Highways and Transport

Decision due date: Not before 28/08/2020 In order that the proposed decision can be published for a minimum of 28 days in accordance with statutory requirements

Division affected: Northfleet & Gravesend West;

Lead officer: Graham Killick

Notice of decision: 30/07/2020

Anticipated restriction: Open


30/07/2020 - 20/00088 - Waste performance payments for Dover District Council & Folkestone and Hythe District Council

Proposed Decision:

 

To approve KCC entering into an Inter Authority Agreement (IAA) with Dover District Council and Folkestone & Hythe District Council to increase levels of recycling and reduce disposal costs for KCC. To encourage improvement, savings will be equally shared between respective Collection and Disposal Authorities as performance payments.

 

Background:

 

These proposed agreements accord with the policy approach agreed by the Cabinet Committee on the 31st May 2018, that new Waste Partnership Agreements with Collection Authorities should include the reward based on performance.

 

Partnership agreements and shared savings have proved to be a very successful method to share the benefits and rewards of reducing residual waste, they actively act as an incentive and have driven higher levels of recycling and therefore positive environmental outcomes. They have already been implemented in West Kent at Gravesham, Tonbridge & Malling and Tunbridge Wells Borough Council.

 

Options (other options considered but discarded):

 

The existing fixed enabling payments will no longer continue as the East Kent Waste Partnership ends in January 2021. These fixed payments have not proved to incentivise collection Authorities to achieve the targeted levels of recyclate. KCC has borne this commercial risk over the last 10 years

 

How the proposed decision meets the objectives of ‘Increasing Opportunities, Improving   Outcomes: Kent County Council’s Strategic Statement (2015-2020)’:

 

Improved and available kerbside recycling schemes contributes to the protection and enhancement of the natural environment, supports a good quality of life for residents and allows sustainable waste growth through increased housing and population growth.

 

 

Decision Maker: Cabinet Member for Environment

Decision due date: Not before 28/08/2020 In order that the proposed decision can be published for a minimum of 28 days in accordance with statutory requirements

Lead officer: David Beaver

Notice of decision: 30/07/2020

Anticipated restriction: Open


30/07/2020 - 20/00080 - Revision of KCC Environment Policy

Proposed decision

 

The Cabinet Member for the Environment proposes the adoption of a revised Environment Policy to be implemented through the Council’s established environmental management system, which is certified to the international Standard for Environmental Management, ISO14001:2015.

 

 

Reason for the decision:

To ensure the Council’s Environment Policy is brought in line with the latest environmental priorities for clean growth, clean air and the natural environment as set out in new Strategies and Plans issued by UK Government and at county level (e.g. the Kent and Medway Energy & Low Emissions Strategy and net-zero target commitments).

 

Background:

KCC is the lead partner in delivering the Kent Environment Strategy and the Kent & Medway Energy and Low Emissions Strategy and has had a publicly available Environment Policy since circa 2005. Since April 2009, all KCC services have been certified to the international Standard for Environmental Management ISO14001, which requires the organisation to approve and publish its commitment to prevent pollution and continually improve its environmental performance in the form of a Policy. There has been significant shift in the political and public focus on environmental matters since the last policy was published in 2017.

 

Options:

A.   Retain existing policy which was last revised and published in March 2017.

 

B.   Approve a revised policy, which reflects current priorities set out in new Strategies and Plans issued by UK Government and at county level.

 

 

Decision Maker: Cabinet Member for Environment

Decision due date: Not before 28/08/2020 In order that the proposed decision can be published for a minimum of 28 days in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Christine Wissink

Notice of decision: 30/07/2020

Anticipated restriction: Open


22/07/2020 - 20/00073 - Agree the allocation of additional Basic Need funds to increase the RoD as outlined below to permanently expand the secondary provision at Ursuline College by 1FE from September 2019

Proposed Decision:

 

The Cabinet Member for Education and Skills is asked to agree to:

 

     I.    Allocate an additional £1.3m from the Children, Young People & Education Capital Budget, to fund the delivery of the accommodation required to enable the school to operate its agreed Published Admission Number of 150.

 

    II.    Authorise the Director of Infrastructure, Strategic and Corporate Services in consultation with the General Counsel and Director of Education to enter into any necessary contracts/ agreements on behalf of the County Council.

 

  III.    Authorise the Director of Infrastructure, Strategic and Corporate Services to be the nominated Authority Representative within the relevant agreements and to enter into variations as envisaged under the contracts. Variations to contract value to be no more than 10% above the capital funding agreed by the Cabinet Member without requiring a new Record of Decision.

 

Background:

 

The Kent Commissioning Plan for 2015 to 2019 identified the need for additional secondary school provision for Thanet to be in place for September 2019 onwards. The Kent Commissioning Plan for 2017 to 2021 forecast that up to 8 forms of entry of provision would be required during the period 2019-22. Most of the new provision will be provided via a new 6FE Free School established on the former Royal School for the Deaf site in Margate. As the future minimum need was identified as 8FE a permanent solution would be required. Feasibility studies of all Thanet Secondary schools were undertaken, and discussions took place with governing bodies and Academy Trusts to establish whether they would support expansion. It was identified that Ursuline College site could accommodate a permanent expansion and that the academy trustees were in support of the proposal.

 

At the Children’s Young People and Education Cabinet Committee on the 13 October 2017 it was agreed to permanently expand Ursuline College and based on feasibility reports, £3million was allocated to the build project from the Basic Need Capital Programme Budget (Record of Decision 17/00100). It was acknowledged at the time that the final amount may be higher as the costs of the project at that point were estimated.

 

The build programme has had to be delivered in phases. It has now been identified that additional costs of £1.3m will be incurred due to the impact of key parts of the school having Listed Building status and the changes to the scope of the project which include:

 

·   Listed Building impact

o    Fire Escape stairs have had to be replaced with like-for-like bespoke designed replacements.

o        Specific materials were specified by Listed Buildings to be used in the project

§  Lime-based plaster

§  Re-use of or matched (bespoke) skirtings

o    Like-for like replacements, including window casements & frames, stairs and fire escape.

·   Condition of existing building and unforeseen requirements

o   emergency electric upgrade works (Phase 1). These had not been identified at feasibility stage.

o   new sub-station (Phase 2); failure to provide this supply upgrade would restrict the College’s use of new facilities

·   Scheme development

o   St Cecilia building was originally planned to be refurbished to meet current regulations. Discussions with Planners now require it is replaced (new modular build block of 3nr classrooms and associated areas)

o   Replacement of St Cecilia building to meet BB103 classroom sizes also requires demolition of Little Brescia building.

o   Review of and improvements to on-site parking as part of planning requirements.

 

This has increased the cost of the project by £1.3m. As this is an increase of more than 10% of the allocated funding a further decision will be required.

 

Original Decision and Report

 

17/00100 – A permanent 2FE expansion of Ursuline College from September 2019

 

You can view details of the decision and accompanying papers by clicking on the link below:

 

Internet – https://democracy.kent.gov.uk/ieDecisionDetails.aspx?ID=2109

 

Options 

Feasibility studies of all Thanet Secondary schools were undertaken in 2017, and discussions took place with governing bodies and Academy Trusts to establish whether they would support expansion. It was identified that Ursuline College site could accommodate a permanent expansion and that the academy trustees were in support of the proposal.

 

How the proposed decision meets the objectives of ‘Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement (2015-2020)’

This expansion is in line with priorities in the Kent Policy Framework, ‘Vision and Priorities for Education and Young People’s Services’ and the 'Commissioning Plan for Education' (2018 – 2022).

 

All options were considered as part of the Kent Commissioning Plan for Education Provision 2018-2022.

 

Decision Maker: Cabinet Member for Education and Skills

Decision due date: Not before 20/08/2020 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Birchington & Rural;

Lead officer: Marisa White

Notice of decision: 22/07/2020

Anticipated restriction: Open


22/07/2020 - 20/00072 - Allocate approved Basic Need funds to increase the RoD as outlined below on a proposal to permanently expand the secondary provision at Trinity School, Sevenoaks, from a PAN of 120 to 180, ongoing from September 2018

Proposed decision:

 

The Cabinet Member for Education and Skills is asked to agree to:

 

a.    allocate an additional £2.5m from the Children, Young People & Education Capital Budget, in addition to the £9m previously allocated, to provide a project total of £11.5m to fund any necessary additional works or variations to accommodation.

 

b.    Authorise the Director of Infrastructure, Strategic and Corporate Services in consultation with the General Counsel and Director of Education to enter into any necessary contracts/ agreements on behalf of the County Council.

 

c.    Authorise the Director of Infrastructure, Strategic and Corporate Services to be the nominated Authority Representative within the relevant agreements and to enter into variations as envisaged under the contracts. Variations to contract value to be no more than 10% above the capital funding agreed by the Cabinet Member without requiring a new Record of Decision.

 

Background

 

KCC’s Children and Young People’s Education Cabinet Committee endorsed the proposal to allocate £9m from the Capital budget to enable the proposal to go ahead.  This decision was made in the paper 18/00006.

 

The proposal is to allocate an additional £2.5m from the Children, Young People & Education Capital Budget, in addition to the £9m previously allocated, to provide a project total of £11.5m

 

The reasons for the increased expenditure are as follows:

 

The initial Record of Decision was given, prior to the planning permission being granted which required further works than anticipated for a standard 2FE Expansion at the time.  Due to pupil demand and time constraints the project has been procured and delivered over a three year period which adds cost to the Scheme and inflation costs.  The project has and is being delivered over six phases across the three year period to meet the Basic Need requirement and this was not envisaged when the initial ROD was approved.

 

The additional funding is to complete the outstanding phases of work which include 4 New Science Labs and internal refurbishments in line with the DfE BB103 Guidelines to give the School the space they require to fully expand by 2FE.

 

Since presenting the previous RoD, the bus park has been extended and has required additional S278 works to the main highway alongside the school to enable safe access and egress for the buses. This bus park provides for the 12FE on site at Wildernesse, not just the Trinity students.  Additionally, the MUGA being provided as a part of the Trinity scheme has to be designed to include a retaining wall given the size and location of MUGA being provided.

 

KCC have worked with the contracted builder over the past six months alongside the school to reduce the scope and specification as much as possible without compromising on the educational space needed.  Savings have been made where possible with specific relation to omitting some admin areas and reducing the M&E scope of works.

 

Without the additional funding, we will not be able to complete the outstanding Phases to provide the teaching accommodation to meet the demand of pupil places at Trinity School. 

 

Options

There are no viable options.  This school expansion is being proposed to accommodate the demand for non-selective places in the central Sevenoaks area.

 

The only alternative, Knole Academy is not able to expand on their current site, due to cost and space issues.

 

Original decision and Report

 

https://democracy.kent.gov.uk/mgIssueHistoryHome.aspx?IId=47967&optionId=0

https://democracy.kent.gov.uk/mgDecisionDetails.aspx?IId=47967&Opt=1

 

How the proposed decision meets the objectives of ‘Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement 2015-2020.

 

This enlargement has added an additional 60 Year 7 places to the capacity per year, in line with priorities in the Kent Policy Framework, ‘Vision and Priorities for Education and Young People’s Services’ and the 'Commissioning Plan for Education' (2018 – 2022).

 

All options were considered as part of the Kent Commissioning Plan for Education Provision 2018-2022.

 

Decision Maker: Cabinet Member for Education and Skills

Decision due date: Not before 20/08/2020 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Sevenoaks Town;

Lead officer: Ian Watts

Notice of decision: 22/07/2020

Anticipated restriction: Open


22/07/2020 - 20/00071 - Funding update on the proposal to permanently expand Tunbridge Wells Grammar School for Boys by increasing the published admission number (PAN) from 180 to 210 places from September 2019

Proposed decision –

 

The Cabinet Member for Education and Skills is asked to:

 

a)    Allocate an additional £4.3 million from the Children, Young People & Education Basic Need Capital Budget to fund any necessary additional works or variations to accommodation.

 

b)    Authorise the Director of Infrastructure, Strategic and Corporate Services in consultation with the General Counsel and Director of Education to enter into any necessary contracts/ agreements on behalf of the County Council.

 

c)    Authorise the Director of Infrastructure, Strategic and Corporate Services to be the nominated Authority Representative within the relevant agreements and to enter into variations as envisaged under the contracts. Variations to contract value to be no more than 10% above the capital funding agreed by the Cabinet Member without requiring a new Record of Decision.

 

 

Background:

 

The expansion of Tunbridge Wells Grammar School for Boys from 180 to 210 selective Secondary school places is one of five secondary school expansions proposed in 2017 to provide additional capacity in selective and non-selective secondary schools in Tunbridge Wells and Tonbridge. The Cabinet Committee of 22 November 2017 endorsed the allocation of £7.7 million from the Basic Need budget to fund the permanent expansion of Tunbridge Wells Grammar School for Boys.

 

The school’s first permanently expanded intake of 210 pupils in September 2019 was accommodated within the school’s existing accommodation, with additional accommodation needed to accommodate future intakes. The scheme includes the construction of a new teaching block of classrooms, a sports hall and additional dining facilities through conversion of the current gymnasium; works commenced in Summer 2019.

 

The proposal is to allocate a further £4.3 million from the Young People & Education Basic Need Capital Budget

 

The reasons for the increased expenditure are as follows:

 

·   Unforeseen costs relating to ground conditions (including soft spots remediations), repairs to the existing gym roof, a larger water attenuation tank required and a new foul drainage system.

 

·   An alteration to the scheme’s design has been made which will increase the capacity of the new dining facility in the former gymnasium such that the school’s current dining room, which is a rented mobile structure at the opposite end of the school to the kitchen will no longer be required. This will mean that KCC will no longer incur the monthly rental cost of this mobile unit, which would otherwise have been incurred in perpetuity.

 

·   Additional costs incurred due to longer build time than originally anticipated; this is primarily related to unaccounted for additional works (as detailed above) and the associated scoping and design works.

 

Actions have been taken to minimise the additional costs, including the procurement of a single contractor across this scheme and the expansion of the neighbouring St Gregory’s Catholic School.

 

Original Decision

https://democracy.kent.gov.uk/ieDecisionDetails.aspx?ID=2117

https://democracy.kent.gov.uk/ieListDocuments.aspx?CId=894&MId=7730&Ver=4

 

Decision Maker: Cabinet Member for Education and Skills

Decision due date: Not before 20/08/2020 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Tunbridge Wells North;

Lead officer: Nick Abrahams

Notice of decision: 22/07/2020

Anticipated restriction: Open


22/07/2020 - 20/00070 - Funding update on the proposal to permanently expand and relocate St Peter's Church of England Primary School from 140 places to 210 places, increasing the published admission number (PAN) from 30 to 60 for Year R entry in September 2018

Proposed decision –

 

The Cabinet Member for Education and Skills is asked to:

 

a)    Allocate an additional £1.3 million from the Children, Young People & Education Basic Need Capital Budget to fund any necessary additional works or variations to accommodation.

 

b)    Authorise the Director of Infrastructure, Strategic and Corporate Services in consultation with the General Counsel and Director of Education to enter into any necessary contracts/ agreements on behalf of the County Council.

 

c)    Authorise the Director of Infrastructure, Strategic and Corporate Services to be the nominated Authority Representative within the relevant agreements and to enter into variations as envisaged under the contracts. Variations to contract value to be no more than 10% above the capital funding agreed by the Cabinet Member without requiring a new Record of Decision.

 

Background:

 

Kent County Council (KCC), with the support of the Governing Body, proposed to expand and relocate St Peter's Church of England Primary School to help provide improved Primary education facilities and more school places for local children.  The project will permanently expand the school from 140 places to 210 places, increasing the published admission number (PAN) from 20 to 30 (1FE) Year R places from September 2019. 

 

The expansion will serve to meet the additional demand for Primary school places arising from new housing at Hawkenbury. The relocation of the school to new, purpose-built accommodation will significantly improve and increase the facilities available for its pupils.

 

A 4-week public education consultation was undertaken from 20 February 2018 to 20 March 2018, prior to the decision being made. In May 2018 the Cabinet Member for Children, Young People and Education agreed to the capital funding allocation of £6.9 million from the Basic Need Capital Programme Budget for the scheme. 

 

A further £1m was allocated from the Children’s, Young People and Education Capital Budget in June 2019.  The need for additional funds prior to the commencement of construction were the result of abnormal topography on the site that necessitated additional ground works, building redesign and changes to the car park and site entrance.  There was also an unforeseen need for alternative piling and foundation solutions to mitigate any exposure from ground contamination.

 

The proposal is to allocate a further £1.3 million from the Young People and Education Basic Need Capital Budget. The reasons for the increased expenditure are as follows:

 

Since the commencement of work on site there have been further unforeseen and significant abnormal issues relating to the condition of the land on transfer to KCC.  This has resulted in the need for the redesign of some elements of the school, such as the level of the playing field, the redesign process created delay to the programme. Additionally, costs and delays to the programme have been incurred due to the need for unanticipated remedial works to take place to enable construction to be completed.

 

This work will entail an outlay of capital expenditure from KCC to progress the scheme in a timely manner. Actions have been taken to minimise the quantum of additional costs as far as possible through working with the main contractor to identify design solutions.

 

Original decisions:

https://democracy.kent.gov.uk/mgDecisionDetails.aspx?IId=48461&Opt=1

https://democracy.kent.gov.uk/ieDecisionDetails.aspx?ID=2265

 

How the proposed decision meets the objectives of ‘Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement 2015-2020.

 

As the strategic commissioner of school provision, the Local Authority (LA) has a duty to ensure that there are sufficient school places for the residents of Kent as set out in Kent’s Commissioning Plan for Education Provision in Kent (2018-22 iteration for this expansion).

 

Decision Maker: Cabinet Member for Education and Skills

Decision due date: Not before 20/08/2020 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Tunbridge Wells South;

Lead officer: Nick Abrahams

Notice of decision: 22/07/2020

Anticipated restriction: Open


22/07/2020 - 20/00069 - Funding update on the proposal to permanently expand Harrietsham Church of England Primary School from 210 places to 420 places, increasing the published admission number (PAN) from 30 to 60 for Year R entry in September 2018

Proposed decision –

 

The Cabinet Member for Education and Skills is asked to agree to:

 

a)    Allocate an additional £420,000 from the Children, Young People & Education Basic Need Capital Budget to fund any necessary additional works or variations to accommodation.

 

b)    Authorise the Director of Infrastructure, Strategic and Corporate Services in consultation with the General Counsel and Director of Education to enter into any necessary contracts/ agreements on behalf of the County Council.

 

c)    Authorise the Director of Infrastructure, Strategic and Corporate Services to be the nominated Authority Representative within the relevant agreements and to enter into variations as envisaged under the contracts. Variations to contract value to be no more than 10% above the capital funding agreed by the Cabinet Member without requiring a new Record of Decision.

 

Background:

 

The enlargement of Harrietsham CEP School from 210 to 420 places represents KCC’s strategic response to the forecast population growth in Harrietsham village and the surrounding area.

 

A public education consultation was held from 19 September 2016 to 17 October 2016, with the results included in the Cabinet Committee report.  The Harrietsham CEP School expansion scheme was considered by the Education and Young People's Services Cabinet Committee on 23 November 2016.  The Cabinet Committee endorsed the allocation of £3 million from the Basic Need budget to fund the permanent expansion of the school

 

A further £600,000 was allocated from the Children’s, Young People and Education Capital Budget in June 2019 to enable the creation of an additional and necessary bell-mouth entrance between the highway and the land being acquired for a car park and additional costs due to unexpected site logistics during construction relating to the topography and split levels between the car park and main school site. 

 

The proposal is to allocate a further £420,000 from the Young People & Education Basic Need Capital Budget to enable the scheme to be completed.

 

The reasons for the increased expenditure are as follows:

 

  • Additional costs incurred due to significantly longer build time than originally anticipated; this is primarily as a result of unforeseen issues relating to planning, ecology and drainage.
  • Supplementary design alterations to comply with planning requirements associated with a site within an Area of Outstanding Natural Beauty.
  • The requirement for additional survey works to conform with ecological requirements following the acquisition of the adjacent land for the car parking area.  This work included the identification and relocation of protected species such as Great Crested Newts.
  • Unforeseen work to ensure the drainage within the car parking area and main site are sufficiently robust to accommodate the extra capacity needed following the expansion.

 

The scheme was originally procured under a two-stage design and build contract, however delays caused by the planning constraints outlined above has meant that the project needed to be split into two separate contracts to ensure that the school is provided with the additional accommodation required for September 2020.

 

Action has been taken to mitigate the financial impact as far as possible, including 

·    Changes to roof design

·    Alteration to proposed storage and circulation space

·    Omission of works required to the existing front lobby and office space

 

Original decisions:

https://democracy.kent.gov.uk/ieDecisionDetails.aspx?ID=1994

https://democracy.kent.gov.uk/ieDecisionDetails.aspx?ID=2265

 

How the proposed decision meets the objectives of ‘Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement 2015-2020:

 

As the strategic commissioner of school provision, the Local Authority (LA) has a duty to ensure that there are sufficient school places for the residents of Kent as set out in Kent’s Commissioning Plan for Education Provision in Kent (2016-20 iteration for this expansion).

 

Decision Maker: Cabinet Member for Education and Skills

Decision due date: Not before 20/08/2020 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Maidstone Rural East;

Lead officer: Nick Abrahams

Notice of decision: 22/07/2020

Anticipated restriction: Open


22/07/2020 - 20/00068 - Proposal to provide additional funding to support the provision of a New 2FE Primary School on the Ebbsfleet Green Development, Dartford

Proposed decision:

 

The Cabinet Member for Education and Skills is asked to agree to:

 

a.    provide £1.9m of additional funding, making a total of £9m (including £4.6m of Developer Contributions) to build a new 2FE Primary School on the Ebbsfleet Green Housing development in Dartford Borough.

 

b.    Authorise the Director of Infrastructure, Strategic and Corporate Services in consultation with the General Counsel and Director of Education to enter into any necessary contracts/ agreements on behalf of the County Council.

 

c.    Authorise the Director of Infrastructure, Strategic and Corporate Services to be the nominated Authority Representative within the relevant agreements and to enter into variations as envisaged under the contracts. Variations to contract value to be no more than 10% above the capital funding agreed by the Cabinet Member without requiring a new Record of Decision.

 

 

Background

 

The Ebbsfleet Garden City is seeing rapid housing development across several sites, Ebbsfleet Green being one of the larger sites.  The development is well underway.  The Section 106 provides for a new 2FE school to be delivered on the site.

 

Kent County Council’s Commissioning Plan for Education Provision in Kent 2019-23 is a five-year rolling plan which is updated annually. It sets out the future plans as Strategic Commissioner of Education Provision across all types and phases of education in Kent.  A copy of the plan can be viewed from this link:

 

http://www.kent.gov.uk/about-the-council/strategies-and-policies/education-skills-and-employment-policies/education-provision

 

The Children, Young People and Education Committee considered this proposal on the 13 October, 2017, and recommended that funding be agreed.

 

The Maritime Academy Trust was appointed by the DfE to run the new school, following an open competition that concluded in June 2018.  The 2FE primary provision would also have a 26 place early years provision and a 15 place SRP for pupils whose primary barrier to learning is autism.

 

The developer, Redrow, KCC and the Ebbsfleet Developer Corporation sit on an Education Review Group (ERG) to discuss and if necessary, vote on issues about the delivery of the school that are not covered by the Section 106 or need clarification.

 

The reason that there is now a shortfall in funding is that the project was first costed in 2017 and in line with inflation and other issues, the cost has been revised.  There have been several design changes required by the planning authority, Ebbsfleet Development Corporation to achieve planning permission, not least that the building is now a 2FE fitout. 

 

There was an initial cost of temporary accommodation in mobiles which was aborted because the decision was taken to relocate of the temporary provision to another school for a period of one year to allow the school to start this September.  This resulted in aborted costs for not delivering the mobile units on the Redrow land, aborted cost of temporary design and surveys for the temporary provision.

 

Options

There are no options.  This school is being proposed to accommodate the demand from the new housing development.

 

How the proposed decision meets the objectives of ‘Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement (2015-2020)’

 

The provision of sufficient school places is a statutory duty and contributes to the Strategic Business Plan Priorities to ensure that “Children and Young People in Kent get the best start in life”.

 

Decision Maker: Cabinet Member for Education and Skills

Decision due date: Not before 20/08/2020 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Gravesend East;

Lead officer: Ian Watts

Notice of decision: 22/07/2020

Anticipated restriction: Open


05/05/2020 - 20/00047 - Proposal to establish two 16 place Specialist Resourced Provisions (SRPs) for ASD in Thanet District at Garlinge Primary School & Nursery and Holy Trinity and St John's CE Primary schools from January 2021

Background: Around 3% of the total school population for which the Local Authority is responsible for have an Education, Health and Care Plan (EHCP).The number of pupils in the Thanet District with an Education, Health and Care Plan (EHCP) in January 2019 was 1,369. This was an increase of 12.8% from 2018. This was higher than the national increase of 11%. As at January 2019, 4.8% of the pupils aged 5-19 years in Thanet (maintained and independent) were subject to an EHCP. Pupils with an EHCP in Kent are less likely to be educated in a maintained mainstream school than would be expected nationally. The establishment of SRPs attached to mainstream schools is part of the continuum of provision to enable pupils to be included within mainstream settings.

A number of students with an EHCP require higher level of support than can be provided in mainstream schools, but their needs are not so complex that a special school placement is appropriate. For these students we maintain a range of Specialist Resourced Provisions (SRPs) which are based in mainstream schools with places reserved for students with an EHCP.

 

Autistic Spectrum Disorder (ASD) remains the most common primary need type with 40% of children and young people aged 0-25 years having an EHCP with this primary need identified. This is significantly higher than the national figure of 29%

 

Currently there are no SRPs in the Thant district for primary aged children for ASD.

 

Options: Options regarding the establishment of SRPs has been fully investigated with the SEN team and Garlinge Primary School & Nursery and Holy Trinity and St Johns Primary School were considered to be the best options to create an SRP for ASD for 16 children at each school.  Both school’s governing bodies are fully in support of the proposals and creating two provisions will enable choice for parents in Thanet with a child who requires additional support from an SRP provision.

 

Proposed decision: The Cabinet Member for Education and Skills is asked to:

 

(i)            Issue two public notices to establish two 16 place Specialist Resourced Provisions (SRPs) for Autistic Spectrum Disorder (ASD) at Garlinge Primary School & Nursery and Holy Trinity and St John’s CE Primary School from January 2021.

 

And, subject to no objections being received to the public notices

 

(ii)          Establish two 16 place Specialist Resourced Provisions (SRPs) for Autistic Spectrum Disorder (ASD) at Garlinge Primary School & Nursery and Holy Trinity and St John’s CE Primary School from January 2021.

 

Decision Maker: Cabinet Member for Education and Skills

Decision due date: Not before 03/06/2020 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Birchington & Rural; Margate;

Lead officer: Marisa White

Notice of decision: 05/05/2020

Anticipated restriction: Open


16/03/2020 - 20/00027 - Clean Up Kent and Public Realm Improvements

Proposed Decision:

 

a)            Approve a programme of works to deliver a range of projects to ‘clean up’ Kent and to improve the public realm  across Kent

 

b)            Approve the proposed funding allocations and project development arrangements required to support and deliver the programme; and

 

c)            Delegate authority to the Corporate Director for Growth Environment and Transport to take relevant actions, including but not limited to, entering into relevant contracts, legal arrangements or other arrangements, as necessary to implement this decision.

 

 

Background:

 

Kent’s Future, Our Priority’ will become Kent County Council’s new 5 Year Plan, to replace the previous strategic statement ‘Increasing Opportunities, Improving Outcomes (2015-2020)’. The Plan is structured around seven outcomes which reflect the key things that residents and businesses said were essential to a good quality of life in Kent. One of the seven outcomes is, A cleaner and greener Kent.’  

 

A key message from the recent public consultation was that residents care about the places they live in, they are proud of where they live, and want to protect these places by looking after the quality, maintenance and cleanliness of our physical environment, especially town centres, local streets, beaches, public rights of way and green spaces.

 

Options:

 

It was also clear from the public consultation that residents wantedthe County to be clear how it will deliver the plan. This detail is contained within the 5-Year Plan objectives including working with partners to improve the quality of Kent’s public realm.  It is intended that a range of physical improvements will be developed, in conjunction with local stakeholders to reflect different priorities  but will be targeted at cleaning up and improving the quality and appearance of the public realm.

 

Decision Maker: Cabinet

Decision due date: Not before 14/04/2020 In order that the proposed decision can be published for a minimum of 28 days in accordance to statutory requirements

Lead officer: Simon Jones

Notice of decision: 16/03/2020

Anticipated restriction: Open


20/12/2019 - 20/00007 - Proposal to permanently increase the capacity at Pilgrims Way Primary School, Pilgrims Way Canterbury CT1 1XU

Background –

 

The Kent Commissioning Plan for Education 2019-2023 identifies a need for additional places in the Canterbury City Planning Area from 2021 this is due to pressures from new housing developments in Canterbury City and specifically the private development on the former Howe Barracks Site. This development will produce a total of 500 new homes. In addition to this, the refurbishment of former army houses by Redbridge Council is resulting in 38 new families moving in from November 2019.  To mitigate the need for places, it is proposed that Pilgrims Way will expand by 0.5 forms of entry (FE) to become a 2FE Primary school. Pilgrims Way is the nearest primary school to these developments and was named for any developer contributions linked to the development of private housing on the former barracks site. Canterbury City Council Local Plan identifies 16,000 new homes over the plan period to 2031. 8,737 are planned for the Canterbury area, with 6,533 in the Canterbury City Primary planning area where Pilgrims Way Primary School is located. Pilgrims' Way Primary School was registered as a new school on 1st May 2018 and is part of the Veritas Academy Trust. They are awaiting their first Ofsted inspection. Currently Pilgrims Way has 261 on the school roll with 31 on the nursery roll totalling 292 (May school census 2019)

 

Proposed decision –

 

To expand Pilgrims Way Primary School by increasing the Published Admissions Number (PAN) from 45 places to 60 places from September 2021.

 

Decision Maker: Cabinet Member for Education and Skills

Decision due date: Not before 21/01/2020 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Canterbury City South;

Lead officer: Marisa White

Notice of decision: 20/12/2019

Anticipated restriction: Open


19/11/2019 - 19/00095 - Discovery Park: Growing Places Fund

Proposed Decision:

 

·         Kent County Council be the administration and funding decision authority for the £5.3m allocation from SELEP’s Growing Places Fund;

 

·         KCC draws down capital funds of £5.3m from the Growing Places Fund;

 

·         KCC makes available loan finance of up to £5.3m from the Growing Places Fund to support works at Discovery Park to build a spine road and associated infrastructure to enable the building of 500 new residential homes;

 

·         Authority be delegated to the Director of Economic Development to take appropriate actions, including but not limited to, entering into legal agreements as necessary to implement this decision.

   

Provided that:

 

1.    Kent County Council is able to agree a satisfactory loan agreement from Essex County Council as the accountable body for SELEP’s Growing Places Fund; and

 

2.    The receipt of a satisfactory application for loan finance for the works at Discovery Park subject to the rules of the Growing places Fund and the findings of an independent financial appraisal.

 

 

Background:

 

KCC shall invite applications for loan finance of up to £5.3m for infrastructure at Discovery Park. This £5.3m will be obtained from the Growing Places Fund (GPF), which is administered by the South East Local Enterprise Partnership (SELEP). Applications will then be appraised and considered through the same process as that which is currently used to determine applications for loans from the Kent and Medway Business Fund (KMBF). This means that any application will be required to submit a full business plan, be subject to independent appraisal and be considered by the KMBF Investment Advisory board before a decision is made by KCC. The owners of the Discovery Park site are aware of this proposed process and we anticipate that an application will be forthcoming when the process is launched. In parallel with this process, KCC shall seek to enter into a loan agreement with Essex County Council (the Accountable Body for GPF). These terms have been discussed with Essex County Council and have received an in-principle agreement. However, they will need to be formalised when an agreement to lend to a borrower have been reached.  

 

Options (it is a legal requirement (2012 Executive Arrangements regulations) to outline other options considered)

 

The alternative would be for Kent County Council not to act as an agent for SELEP for the £5.3m Growing Places Fund loan. There is no evidence that this would be a more effective way of achieving the outcome of securing investment in Discovery Park, and there is a risk if the funding allocation is returned to SELEP that it is no longer ring-fenced for investment in Discovery Park or the wider Kent area.

 

 

Decision Maker: Cabinet Member for Economic Development

Decision due date: Not before 18/12/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance to statutory requirements

Lead officer: Martyn Riley

Notice of decision: 19/11/2019

Anticipated restriction: Open


29/10/2019 - 19/00084 - Proposal to Expand West Hill Primary Academy from 72 places to 90 places in September 2020

Background Information:

 

Kent County Council (KCC) as the Local Authority has a statutory duty to ensure sufficient school places are available. The County Council’s Commissioning Plan for Education Provision in Kent 2019-23 is a five-year rolling plan which is updated annually. It sets out our future plans as Strategic Commissioner of Education Provision across all types and phases of education in Kent. A copy of the plan can be viewed from this link: http://www.kent.gov.uk/about-the-council/strategies-and-policies/education-skills-and-employment-policies/education-provision.

 

It is anticipated that there will be significant short and medium-term pressure for additional Year R places in the West Dartford Planning Group which indicates that additional capacity will be needed for 2019/20, continuing for later years.

 

As part of the measures being taken to address the capacity issues illustrated above, KCC is proposing that West Hill PAN to 90 for 2020.

 

Proposed Decision:

 

The Cabinet Member for Education and Skills proposes to expand West Hill Primary Academy, Church Walk, Dartford, Kent, DA12 2PR Dartford Road, Dartford, DA1 3DZ increasing the Published Admission Number (PAN) from 72 places to 90 places from September 2020.

 

Decision Maker: Cabinet Member for Education and Skills

Decision due date: Not before 27/11/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Dartford West;

Lead officer: Ian Watts

Notice of decision: 29/10/2019

Anticipated restriction: Open


03/09/2019 - 19/00058 - Strategic Acquisition & Disposal, Maidstone East

Proposed decision:

 

To consider the Maidstone East redevelopment and the next steps in the delivery of the comprehensive development of the site and delegate authority to the Director of Infrastructure in consultation with the Cabinet Member for Corporate and Democratic Services, the Corporate Director for Finance and the Cabinet Member for Finance to finalise terms and enter into the necessary documentation to complete the transactions in line with the Councils Decision.

 

Background:

 

In July 2016 KCC and MBC entered into a Collaboration Agreement and jointly acquired a strategically located site at Maidstone East with the long term objective to assemble adjacent land and facilitate the viable delivery of a high quality “Gateway” development in line with pre-agreed objectives to primarily improve this part of the County Town.

 

The proposed Decision will consider the next steps in the delivery of a comprehensive development on the site. Following the completion of the due diligence the decision report will set out the options in relation to the next steps for consideration by the Leader, the Cabinet Member for Corporate and Democratic Services and the Cabinet Member for Finance following which a decision will be taken.

 

 

 

 

Decision Maker: Cabinet Member for Corporate and Democratic Services

Decision due date: Not before 02/10/2019 In order for the proposed decision to be published for a minimum of 28 days in accordance with statutory requirements

Lead officer: Simon Dodd

Notice of decision: 03/09/2019

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
The purchase/sale consideration and other financial information of a commercially sensitive nature will be contained in a separate report, exempt from publication under paragraph 3 of Schedule 12a of the Local Government Act 1972


01/07/2019 - 19/00052 - Gypsy and Traveller Pitch Allocation Policy

Proposed Decision:

 

To revise and update Kent County Council’s (KCC) Gypsy and Traveller Service Allocations Policy for managed sites.

 

 

Background:

 

This review work is part of ongoing, council-wide activity to update and improve our processes, policies and practices.

 

The priorities for the Gypsy and Traveller service are to:

 

·         Improve current service efficiency whilst also planning for future demographic pressures within the Gypsy and Traveller community through better planning and countywide coordination on the provision of good quality sites.

 

·         Manage the growing financial challenge by ensuring that pitch allocations are made in a clear and transparent manner and that rent affordability is confirmed prior to pitches being allocated.

 

·         Improve licensee vetting, licence agreements and enforcement policies to ensure our sites’ residents understand accepted levels of behaviour, including requirements for rent payments, both prior to being allocated a pitch and for the duration of their tenancy.

 

Decision Maker: Cabinet Member for Community and Regulatory Services

Decision due date: Not before 30/07/2019 In order that the proposed decision can be publsihed for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Palminder Sandher

Notice of decision: 01/07/2019

Anticipated restriction: Open


01/04/2019 - 19/00031 - Increase in the designated number at The Elms School, Dover

Background:

 

The Elms School is a good school designated for 96 pupils with behaviour and learning needs. Currently the school has 130 pupils on roll. This number is expected to increase to 158 from September 2019. It is necessary therefore, to regularise this situation and increase the designated number of the school via a statutory process.

 

Legislation requires that statutory proposals are undertaken where the number of pupils on roll of a special school exceeds its designated number by more than 10%. Therefore, we are proposing to increase the designated number to 158, to regularise the current position and to increase the number of places available. 

 

Proposed decision:

 

Increase the designated number of The Elms School, Dover from 96 to 158 places

 

Decision Maker: Cabinet Member for Children, Young People and Education

Decision due date: Not before 30/04/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Dover Town;

Lead officer: David Adams

Notice of decision: 01/04/2019

Anticipated restriction: Open


19/03/2019 - 19/00028 - Expansion of Palmarsh Primary School

Background Information:

 

In January 2017 permission was agreed to release £2,200,000 from the Education and Young People’s Services Capital budget to enable Palmarsh Primary School to expand to 1FE. It was understood that this would be the first phase of a gradual expansion to 2FE.

 

The first phase of the expansion would provide 3 new classrooms, a new entrance off Jubilee Close, offices and car parking with further classrooms being added in later phases.

 

Planning permission for the first phase of the expansion has been achieved. However, in order to secure the said planning permission significant adaptations needed to be made increasing the capital costs to £2,600,000.

 

Options:

 

Consideration has been given as to how we can scale back the first phase of the expansion plans, ensuring there is: is sufficient high quality classroom space for the school to expand to 1FE; provision of a new entrance off Jubilee Close; increased car parking and the completion of agreed s278 works.

 

Sufficient classroom space could be achieved via the removal of an old mobile classroom and replacing this with a new two classroom mobile unit. The new offices and permanent classrooms could be delivered in a later phases as an when there is a need for second FE of provision. The total costs for the mobile classrooms, new entrance off Jubilee Close, car parking and s278 works would be in the region of £700,000.

 

A variation to the present planning permission will be required if this was to proceed.

 

Proposed decision:

 

The Cabinet Member for Children, Young People and Education is asked to release £625,000 of the £2,200,000 already agreed from the Children, Young People and Education Capital budget to expand Palmarsh Primary School to 1FE.

Decision Maker: Cabinet Member for Children, Young People and Education

Decision due date: Not before 16/04/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Hythe West;

Lead officer: David Adams

Notice of decision: 19/03/2019

Anticipated restriction: Open


20/12/2017 - 17/00125 - Healthwatch Kent interim contract

Proposed decision: To agree:-

 

a)    the implementation of an interim contract for the provision of a Local Healthwatch for Kent for the period April 1st 2018 to March 31st 2020, with sufficient break clauses to end earlier where appropriate; and

 

b)    To incorporate the Service User Forum and Mental health Action Groups into the Healthwatch Kent contract

 

How the decision relates to Corporate Objectives

 

·         Commissioning Framework Principle 7:  Customers at the heart of our commissioning approach

·         KCC’s commissioning of a Healthwatch for Kent is required by duties under the Health and Social Care Act 2012, which built upon the Local Government and Public Involvement in Health Act 2007

 

The matter is referred to in the Business Plan/Medium Term Capital Programme.

Decision Maker: Deputy Leader and Cabinet Member for Finance and Traded Services

Decision due date: Not before 17/01/2018 in order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Emma Hanson

Notice of decision: 20/12/2017

Anticipated restriction: Open


20/09/2017 - 17/00094 - Disposal of Land East of Great Chart Primary School, Singleton

Approval to the Director of Infrastructure to progress with and enter into the necessary documentation to complete the disposal of the aforementioned property in consultation with the Cabinet Member for Corporate and Democratic Services. The Decision will seek legal agreements to be actioned to complete the sale of the relevant properties.

Decision Maker: Cabinet Member for Corporate and Democratic Services

Decision due date: Not before 18/10/2017 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Lead officer: Roderick Lemerle

Notice of decision: 20/09/2017

Anticipated restriction: Part exempt  - view reasons


06/10/2016 - 16/00101 - Proposal to expand Marden Primary School

The Cabinet Member for Children, Young People and Education will be asked to agree to:

 

      i.        Expand Marden Primary School, Goudhurst Road, Marden, Tonbridge, Kent, TN12 9JX, from 280 places to 420 places, increasing the published admission number (PAN) from 40 to 60 for Year R entry in September 2018

     ii.        Allocate the budget from the Basic Needs budget (full details to be provided within the Education and Young People’s Services Cabinet Committee Report)


In accordance with Appendix 4 Part 2 16 (a) of the Council’s constitution, the Council’s Executive Scheme of Officer Delegation provides that “Once a Member-level decision has been taken……the implementation of that decision should be delegated to officers…”  In this instance it is envisaged that the
Director of Infrastructure will inherit the authority to act and will enter into any necessary contracts/ agreements on behalf of the County Council or further delegate responsibilities in accordance with 16 (c) of the same scheme “Senior Managers exercising delegated powers will…be able to sub-delegate…functions to more junior officers”

Decision Maker: Cabinet Member for Children, Young People and Education

Decision due date: Not before 01/01/2018 In order to ensure that the council conforms to statutory and local governance requirements.

Division affected: Maidstone Rural West;

Lead officer: Jared Nehra

Notice of decision: 03/10/2016

Anticipated restriction: Open


26/02/2015 - Lawn Primary School, Gravesend - New Playing Field

Update 01 February 2017:  Officers have confirmed that the decision is still ‘live’ and that KCC continue to work with the landowner regarding use of the land and any consequential s106 arrangements.  The process is expected to be lengthy and is likely to be ongoing for the duration of 2017.

 

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The Cabinet Member will be asked to agree that KCC take a long lease of 99 years at a nominal rent from Lafarge to facilitate expansion of school roll.

Lafarge to create new playing field and to maintain subsoil thereafter.

The Playing Field is being delivered as part of a s106 Agreement being a contribution to mitigate the impact of adjacent development of 510 homes upon Lawn Primary School and free up space on the existing Lawn PS site to enable expansion of the existing school buildings from 1FE to 2FE.

Decision Maker: Cabinet Member for Corporate and Democratic Services

Decision due date: Before 01/01/2018 In order that the decision can be considered by the relevant Cabinet Committee before being taken by the Cabinet Member

Division affected: Northfleet & Gravesend West;

Notice of decision: 23/02/2015

Anticipated restriction: Open