15/07/2019 - 19/00049 - Approve a change to the age range of Seal Church of England Primary School, Zambra Way, Seal, Sevenoaks, Kent TN15 0DJ site to include nursery provision for 2, 3 and 4 year old children from September 2019

Background:

 

At present, Seal Village Pre-School is located on the site of Seal Church of England Primary School and the majority of their children feed into the school through the KCC admission policy.  The proposal was that the Seal Village Pre-school become part of the school and is run as a maintained pre-school within Seal Church of England Primary School.

 

The pre-school has access to the grounds, however becoming part of the school would mean they have improved and increased access to all facilities within.

 

The school offers extensive CPD to staff and would aim to continue to develop the staff within the current pre-school. Through this new arrangement, the children within the pre-school would be given Forest School as part of their Early Years curriculum offer, along with the use of the school’s technology, resources and facilities. There would be greater transition for children from pre-school into Foundation Stage as they would be situated in a classroom next door within the main building.  The pre-school would be located within the new building planned to be built this year and this will give the children more space and a nicer environment in which to thrive.

 

There is no capital cost to KCC. The Pre-School will be governed by the school’s governing body and members of the current management committee will be invited on to the Governing Body, so the Pre-School are appropriately represented.

 

This proposal will not create additional provision on site; as such it will not attract additional road traffic to and from the school. The staff will remain the same within the nursery, however they will be employed by the school and contracted to Kent County Council rather than the privately-run pre-school. The existing Pre-School will dissolve its charity and as part of a TUPE process, the staff will transfer over and be part of the school.

 

Proposed decision:

 

The Cabinet Member for Children, Young People and Education is asked to agree to approve a change to the age range of Seal Church of England Primary School, Zambra Way, Seal, Sevenoaks, Kent TN15 0DJ site to include nursery provision for 2, 3 and 4-year-old children from September 2019.

 

Decision Maker: Cabinet Member for Children, Young People and Education

Decision due date: Not before 23/07/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Sevenoaks North & Darent Valley;

Lead officer: Ian Watts

Notice of decision: 24/06/2019

Anticipated restriction: Open


15/07/2019 - 19/00048 - Release funding for Phase 2 of the works to change the age range of Saint George's Church of England School to create an all-through school for pupils aged 4 to 19 from September 2019

Reason(s) for decision:

The original build was planned to be phased with the intention being that Phase 1 would provide a 2FE infrastructure core build with 1FE of accommodation for 2018, with the second FE being produced for 2021.  However due to delays through the planning process the first FE will now open in September 2019.

Due to pressures on the CYPE capital budget at the time of agreeing this scheme it was agreed the that scheme would be phased to aid cash flow, whilst recognising that this could ultimately increase the overall cost of the scheme. However, to ensure costs do not escalate further by continuing to delay the production of the second FE, the advice from Gen2 is that it would be more beneficial to the school in terms of reducing disruption to its operation and financially advantageous to build Phase 2 while the construction plant and builders are on site, rather than producing a new build some time further in the future.

There have been significant planning issues:

·      Two ransom strips have been identified, one belonging to Colyer Ferguson Trust and one to Gravesham Borough Council.  Both took some time to be resolved.

·      There have been challenging highways issues with a new access being created off a local residential road.

·      The land has required some grading as the whole site slopes upward to the south.

 

Proposed decision:

 

The Cabinet Member for Children, Young People and Education is asked to agree to:

 

  1. Allocate £2,500,000 from the Children, Young People & Education Capital Budget to fund any necessary works or variations to accommodation for Phase 2 of the age range expansion project at St George’s Church of England School.

 

b.    Authorise the Director of Infrastructure in consultation with the General Counsel to enter into any necessary contracts/ agreements on behalf of the County Council.

 

c.    Authorise the Director of Infrastructure to be the nominated Authority Representative within the relevant agreements and to enter into variations as envisaged under the contracts.

 

Decision Maker: Cabinet Member for Children, Young People and Education

Decision due date: Not before 23/07/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Northfleet & Gravesend West;

Lead officer: Ian Watts

Notice of decision: 24/06/2019

Anticipated restriction: Open


15/07/2019 - 19/00047 - Regional Adoption Agency - Kent County Council, London Borough of Bexley & Medway Council

Background

 

In March 2016, the government announced changes to the delivery of adoption services setting a very clear direction that all local authorities’ adoption services must be delivered on a regionalised basis by 2020.

 

The proposal is for a new Regional Adoption Agency (RAA) to be created through combining the adoption services for the three authorities of Kent, London Borough of Bexley and Medway.  These agencies wish to build on the success of their existing services to improve performance in meeting the needs of children who require permanence through adoption, by bringing together the best practice from each authority within the RAA.  It is proposed that Kent will be the lead authority and the host for the RAA. 

 

Reports on the development of an RAA across Kent, Bexley and Medway have previously been presented to Children’s Social Care & Health Cabinet Committee on 6th September 2016 and to CYPE Cabinet Committee on 7th September 2017.  CYPE Cabinet Committee was asked to ENDORSE in principle the proposal to enter into formal dialogue with Medway Council and the London Borough of Bexley with a view to establishing a Regional Adoption Agency. 

 

A report is being presented to CYPE Cabinet Committee on 28th June 2019 which builds on the formal conversations that have been taking place between the 3 local authorities since September 2017 by moving the project into a detailed design phase with ultimate, final sign off on the model to take place in September 2019.

 

Proposed Decision to be taken by the Cabinet Member for Children, Young People and Education:

 

To develop a Regional Adoption Agency model in collaboration with London Borough of Bexley and Medway Council which will be established in line with the government programme.

Decision Maker: Cabinet Member for Children, Young People and Education

Decision due date: Not before 23/07/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Caroline Smith

Notice of decision: 24/06/2019

Anticipated restriction: Open


15/07/2019 - 19/00051 Fastrack Full Network - Bean Road Tunnels

Approval is required to take the Fastrack Full Network – Bean Road Tunnels scheme through the next stages of development and delivery including authority to progress statutory approvals and consultation where appropriate, and to enter into funding agreements and construction contracts.

 

Fastrack is the high-quality Bus Rapid Transit system operating in the Gravesham / Dartford area. The existing Fastrack network has been in place since 2006/07 and provides fast, reliable and efficient transport across Kent Thameside. A programme of Fastrack projects has been identified to deliver infrastructure and operational arrangements to complete delivery of the Fastrack Full Network.

 

Bean Road Tunnel is a major civils infrastructure scheme to provide a Fastrack busway and a footway/cycleway linking Eastern Quarry and Bluewater. Two haulage tunnels were constructed through the chalk spine supporting B255 Bean Road to facilitate earthworks movements during the construction of Bluewater Shopping Centre during the mid-1990’s. These tunnels still exist and were considered to be used to form a new direct connection. Following feasibility work into the potential use of these tunnels it has been determined that it would be more cost effective to construct a new tunnel for both Fastrack/cycling/walking and leave the existing tunnels as is. The proposed new bore tunnel with combined bus, walking and cycling renders both haulage tunnels redundant. Recent ecological investigation in the construction tunnels has revealed that there is some low-level bat activity and mitigation will be required in the construction of a new tunnel. Whilst one tunnel would be retained for bat conservation, the other would be filled to reduce maintenance and potential risk of exposure to unauthorised access. These works must be delivered to link up with the Fastrack Spine being built across Eastern Quarry by developer Henley Camland.

 

The Ebbsfleet area is due for significant growth in the coming years and with current levels of traffic congestion considered to be at critical levels already, Fastrack is central to supporting the growth agenda whereby a 40% modal share is assumed between public transport and the car.

 

 

 

Decision Maker: Cabinet Member for Planning, Highways, Transport and Waste

Decision due date: Not before 23/07/2019 In order that the proposed decision can be publsihed for a minimum of 28 days, in accordance with statutory requirements

Division affected: Dartford East; Dartford Rural; Swanscombe and Greenhithe;

Lead officer: Shane Hymers

Notice of decision: 24/06/2019

Anticipated restriction: Open


01/07/2019 - 19/00055 - Contract for Post Mortem Facilities at Mid Kent and Medway Coroner Area

To award a 4 year contract to Maidstone & Tunbridge Wells NHS Trust (MTW) for the provision of post mortem (PM) facilities at Tunbridge Wells Hospital, Pembury for the Mid Kent & Medway coroner area.

Decision Maker: Cabinet Member for Community and Regulatory Services

Decision due date: Not before 30/07/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirement

Lead officer: Giles Adey

Notice of decision: 01/07/2019

Anticipated restriction: Part exempt  - view reasons


01/07/2019 - 19/00052 - Gypsy and Traveller Pitch Allocation Policy

Proposed Decision:

 

To revise and update Kent County Council’s (KCC) Gypsy and Traveller Service Allocations Policy for managed sites.

 

 

Background:

 

This review work is part of ongoing, council-wide activity to update and improve our processes, policies and practices.

 

The priorities for the Gypsy and Traveller service are to:

 

·         Improve current service efficiency whilst also planning for future demographic pressures within the Gypsy and Traveller community through better planning and countywide coordination on the provision of good quality sites.

 

·         Manage the growing financial challenge by ensuring that pitch allocations are made in a clear and transparent manner and that rent affordability is confirmed prior to pitches being allocated.

 

·         Improve licensee vetting, licence agreements and enforcement policies to ensure our sites’ residents understand accepted levels of behaviour, including requirements for rent payments, both prior to being allocated a pitch and for the duration of their tenancy.

 

Decision Maker: Cabinet Member for Community and Regulatory Services

Decision due date: Not before 30/07/2019 In order that the proposed decision can be publsihed for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Palminder Sandher

Notice of decision: 01/07/2019

Anticipated restriction: Open


01/07/2019 - 19/00054 - Fees and charges for rechargeable Kent Country Parks Parking Service Activity and the principles for establishing future fees and charges

To revise and update Kent County Council’s (KCC) Kent Country Parks daily pay and display and annual season ticket parking charges and to delegate authority to the relevant Head of Country Parks, in conjunction with the Member for Community and Regulatory Services, to review and publish annually revised fees and charges subject to the application of a number of key principles.

 

Decision Maker: Cabinet Member for Community and Regulatory Services

Decision due date: Not before 30/07/2019 In order that the proposed decision can be published for a minimum of 28 days in accordance with statutory requirements

Lead officer: Helen Page

Notice of decision: 01/07/2019

Anticipated restriction: Open


01/07/2019 - 19/00053 - Dover Rapid Transport

The proposed decision is to approve that Kent County Council to enter into legal agreements, as necessary, with Dover District Council for the County Council to act as the delivery partner for the Infrastructure Works associated with the Dover BRT project. The approval shall include the following:

 

i)            Approval to enter into legal agreements with Dover District Council to undertake the delivery of the Infrastructure Works at no cost or risk to the County Council.

 

ii)           Approval for KCC officers to project manage, input into the delivery and supervision of the project, with the cost of all staff and consultant time being recoverable against the project funding.

 

iii)         Approval to undertake the detailed design and surveys for the project, to include a new bridge crossing the A2,  associated approaches to link to existing/proposed highway, a new link road through the undeveloped White Cliffs Business Park,  improvements to the existing Dover Road and links/improvements for the junction onto the existing A258. This work will be undertaken by procuring consultants through an existing framework contract.

 

iv)         Approval to acquire the land and rights for carrying out the construction and maintenance of the BRT project

 

v)          Approval to progress all statutory approvals and consents required for the scheme including Section 6 Agreement with Highways England, drainage and environmental consents and detailed planning permission

 

vi)         Approval to enter into construction contracts as necessary for the delivery of the scheme subject to the approval of the Strategic Commissioning Board to the recommended procurement strategy

 

vii)        Approval for any further decisions required to allow the scheme to proceed through to delivery to be taken by the Corporate Director of Growth, Environment & Transport under the Officer Scheme of Delegations following prior consultation with the Cabinet Member.

 

Decision Maker: Cabinet Member for Planning, Highways, Transport and Waste

Decision due date: Not before 30/07/2019 In order that the proposed decision can be published for a minimum of 28 days in accoradnce to statutory requirement

Division affected: Dover North; Dover Town; Dover West;

Lead officer: Barry Stiff

Notice of decision: 01/07/2019

Anticipated restriction: Open


27/06/2019 - 19/00050 - A20 Coldharbour Roundabout Improvement

Approval to take the highway improvement through the next stages of development and delivery including authority to progress statutory orders and to enter into funding and construction contracts.   

Decision Maker: Cabinet Member for Planning, Highways, Transport and Waste

Decision due date: Not before 26/07/2019 In order that the proposed decision canb be publsihed for a minimum of 28 days, in accordance with statutory requirements

Lead officer: Russell Boorman

Notice of decision: 27/06/2019

Anticipated restriction: Open


01/04/2019 - 19/00031 - Increase in the designated number at The Elms School, Dover

Background:

 

The Elms School is a good school designated for 96 pupils with behaviour and learning needs. Currently the school has 130 pupils on roll. This number is expected to increase to 158 from September 2019. It is necessary therefore, to regularise this situation and increase the designated number of the school via a statutory process.

 

Legislation requires that statutory proposals are undertaken where the number of pupils on roll of a special school exceeds its designated number by more than 10%. Therefore, we are proposing to increase the designated number to 158, to regularise the current position and to increase the number of places available. 

 

Proposed decision:

 

Increase the designated number of The Elms School, Dover from 96 to 158 places

 

Decision Maker: Cabinet Member for Children, Young People and Education

Decision due date: Not before 30/04/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Dover Town;

Lead officer: David Adams

Notice of decision: 01/04/2019

Anticipated restriction: Open


19/03/2019 - 19/00028 - Expansion of Palmarsh Primary School

Background Information:

 

In January 2017 permission was agreed to release £2,200,000 from the Education and Young People’s Services Capital budget to enable Palmarsh Primary School to expand to 1FE. It was understood that this would be the first phase of a gradual expansion to 2FE.

 

The first phase of the expansion would provide 3 new classrooms, a new entrance off Jubilee Close, offices and car parking with further classrooms being added in later phases.

 

Planning permission for the first phase of the expansion has been achieved. However, in order to secure the said planning permission significant adaptations needed to be made increasing the capital costs to £2,600,000.

 

Options:

 

Consideration has been given as to how we can scale back the first phase of the expansion plans, ensuring there is: is sufficient high quality classroom space for the school to expand to 1FE; provision of a new entrance off Jubilee Close; increased car parking and the completion of agreed s278 works.

 

Sufficient classroom space could be achieved via the removal of an old mobile classroom and replacing this with a new two classroom mobile unit. The new offices and permanent classrooms could be delivered in a later phases as an when there is a need for second FE of provision. The total costs for the mobile classrooms, new entrance off Jubilee Close, car parking and s278 works would be in the region of £700,000.

 

A variation to the present planning permission will be required if this was to proceed.

 

Proposed decision:

 

The Cabinet Member for Children, Young People and Education is asked to release £625,000 of the £2,200,000 already agreed from the Children, Young People and Education Capital budget to expand Palmarsh Primary School to 1FE.

Decision Maker: Cabinet Member for Children, Young People and Education

Decision due date: Not before 16/04/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Hythe West;

Lead officer: David Adams

Notice of decision: 19/03/2019

Anticipated restriction: Open


19/03/2019 - 19/00020 - Joint Transportation Board - Revised Agreement

To adopt the revised JTB Agreement.

 

·   Background

 

Joint Transportation Boards between KCC and the District/Borough Councils were established in 2005 to facilitate discussion and co-operation on local highway and transportation issues. Underpinning the JTBs is a legal agreement signed by KCC and each District/Borough.

 

  • Options

 

The current Agreement terms allow for the Agreement to be reviewed every four years or at the instigation of the Kent County Council Corporate Director responsible for Highways and Transportation and amended by agreement between the parties if necessary as a consequence of any review. 

 

Decision Maker: Cabinet Member for Planning, Highways, Transport and Waste

Decision due date: Not before 27/03/2019 In orderthat the the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Theresa Warford

Notice of decision: 26/02/2019

Anticipated restriction: Open


09/01/2018 - 17/00135 - Pitch Allocation Policy for Gypsy and Traveller Service Change

To revise and update Kent County Council’s (KCC) Gypsy and Traveller Service Allocations Policy and to the introduction of a service charge which will be subject to an  annual increase in line with the Retail Price Index (RPI) for all plots on KCC managed sites, which will be used to maintain and support reasonable living standards for site residents.

Decision Maker: Cabinet Member for Community and Regulatory Services

Decision due date: Not before 18/07/2018 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Lead officer: Palminder Sandher

Notice of decision: 09/01/2018

Anticipated restriction: Open


20/12/2017 - 17/00125 - Healthwatch Kent interim contract

Proposed decision: To agree:-

 

a)    the implementation of an interim contract for the provision of a Local Healthwatch for Kent for the period April 1st 2018 to March 31st 2020, with sufficient break clauses to end earlier where appropriate; and

 

b)    To incorporate the Service User Forum and Mental health Action Groups into the Healthwatch Kent contract

 

How the decision relates to Corporate Objectives

 

·         Commissioning Framework Principle 7:  Customers at the heart of our commissioning approach

·         KCC’s commissioning of a Healthwatch for Kent is required by duties under the Health and Social Care Act 2012, which built upon the Local Government and Public Involvement in Health Act 2007

 

The matter is referred to in the Business Plan/Medium Term Capital Programme.

Decision Maker: Deputy Leader and Cabinet Member for Finance and Traded Services

Decision due date: Not before 17/01/2018 in order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Emma Hanson

Notice of decision: 20/12/2017

Anticipated restriction: Open


20/09/2017 - 17/00094 - Disposal of Land East of Great Chart Primary School, Singleton

Approval to the Director of Infrastructure to progress with and enter into the necessary documentation to complete the disposal of the aforementioned property in consultation with the Cabinet Member for Corporate and Democratic Services. The Decision will seek legal agreements to be actioned to complete the sale of the relevant properties.

Decision Maker: Cabinet Member for Corporate and Democratic Services

Decision due date: Not before 18/10/2017 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Lead officer: Roderick Lemerle

Notice of decision: 20/09/2017

Anticipated restriction: Part exempt  - view reasons


20/09/2017 - 17/00084 - (Phase 2) A274 Sutton Road, Maidstone at its junction with Willington Street

The Willington Street Junction Improvement Scheme is to help reduce congestion on the Sutton Road corridor on the A274 strategic route. Public engagement on the revised scheme layout will be carried out during August 2017, a report will be presented to advise the feedback and potential amendments including any related mitigation measures.

 

The scheme supports policy objectives of supporting existing businesses and encouraging economic activity with housing growth and job creation by reducing congestion and improving infrastructure and accessibility.

 

Decision Maker: Cabinet Member for Planning, Highways, Transport and Waste

Decision due date: Not before 18/10/2017 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Maidstone Rural North; Maidstone South; Maidstone South East;

Lead officer: Russell Boorman

Notice of decision: 20/09/2017

Anticipated restriction: Open


06/10/2016 - 16/00101 - Proposal to expand Marden Primary School

The Cabinet Member for Children, Young People and Education will be asked to agree to:

 

      i.        Expand Marden Primary School, Goudhurst Road, Marden, Tonbridge, Kent, TN12 9JX, from 280 places to 420 places, increasing the published admission number (PAN) from 40 to 60 for Year R entry in September 2018

     ii.        Allocate the budget from the Basic Needs budget (full details to be provided within the Education and Young People’s Services Cabinet Committee Report)


In accordance with Appendix 4 Part 2 16 (a) of the Council’s constitution, the Council’s Executive Scheme of Officer Delegation provides that “Once a Member-level decision has been taken……the implementation of that decision should be delegated to officers…”  In this instance it is envisaged that the
Director of Infrastructure will inherit the authority to act and will enter into any necessary contracts/ agreements on behalf of the County Council or further delegate responsibilities in accordance with 16 (c) of the same scheme “Senior Managers exercising delegated powers will…be able to sub-delegate…functions to more junior officers”

Decision Maker: Cabinet Member for Children, Young People and Education

Decision due date: Not before 01/01/2018 In order to ensure that the council conforms to statutory and local governance requirements.

Division affected: Maidstone Rural West;

Lead officer: Jared Nehra

Notice of decision: 03/10/2016

Anticipated restriction: Open


26/02/2015 - Lawn Primary School, Gravesend - New Playing Field

Update 01 February 2017:  Officers have confirmed that the decision is still ‘live’ and that KCC continue to work with the landowner regarding use of the land and any consequential s106 arrangements.  The process is expected to be lengthy and is likely to be ongoing for the duration of 2017.

 

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The Cabinet Member will be asked to agree that KCC take a long lease of 99 years at a nominal rent from Lafarge to facilitate expansion of school roll.

Lafarge to create new playing field and to maintain subsoil thereafter.

The Playing Field is being delivered as part of a s106 Agreement being a contribution to mitigate the impact of adjacent development of 510 homes upon Lawn Primary School and free up space on the existing Lawn PS site to enable expansion of the existing school buildings from 1FE to 2FE.

Decision Maker: Cabinet Member for Corporate and Democratic Services

Decision due date: Before 01/01/2018 In order that the decision can be considered by the relevant Cabinet Committee before being taken by the Cabinet Member

Division affected: Northfleet & Gravesend West;

Notice of decision: 23/02/2015

Anticipated restriction: Open