04/03/2019 - 19/00008 - Renewal of Oracle Support and Maintenance (into a single contract)

Proposed Decision:

 

To renew the contract with Oracle for support and maintenance on Oracle eBusiness Suite and Oracle Business Intelligence.

 

Decision Maker: Cabinet Member for Corporate and Democratic Services

Decision due date: Not before 12/03/2019 In order that the proposed decsion can be published for a minimum of 28 days, in accordance with statutory requirements

Lead officer: Laurence Lewis

Notice of decision: 07/01/2019

Anticipated restriction: Fully exempt


26/02/2019 - 19/00021 - Young Persons Travel Pass Changes

Proposed Decision is to:

 

·         To reduce the subsidy to the standard pass

·         To introduce changes to the application/purchase process for the pass.

 

 

The Young Persons Travel Pass (YPTP) is a discretionary scheme, providing subsidised bus travel for Kent students in years 7 to 11.  The scheme, which is accessed by 24,000 students, has been reviewed in light of funding and demand pressures.

 

It is proposed that from the 2019/20 academic year there will be a reduction in subsidy of £60 for those who purchase a standard pass. This reduction in subsidy will reduce the net cost to KCC by £800K.

 

There will be no changes to the current offer in respect of:

 

  • Students from low income families, (defined as those receiving free school meals) where the cost of the pass will remain at £100.
  • The provision of free passes to those in care, care leavers and Catch 22.
  • The current offer that those families purchasing more than two standard cost passes, will only pay for the first two.

 

Current yearly or half yearly payment options are proposed to be replaced with an annual or instalments option.  For families opting for instalments, an annual pass will be issued with payments spread over 8 months if applying in June/July, and pro-rata for those who apply later.  An administration charge will apply for instalment payments, with the exception for families on low incomes.

 

The scheme directly links to the strategic outcome of Children and Young People in Kent get the best start in life. In continuing to provide subsidised travel, parents, who would not qualify for free home to school transport will have the opportunity to select schools which meet the needs of their children, rather than just on locality.

 

 

Decision Maker: Cabinet Member for Planning, Highways, Transport and Waste

Decision due date: Not before 27/03/2019 In order that the proposed decision can be publsihed for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Philip Lightowler

Notice of decision: 26/02/2019

Anticipated restriction: Open


26/02/2019 - 19/00020 - Joint Transportation Board - Revised Agreement

To adopt the revised JTB Agreement.

 

·   Background

 

Joint Transportation Boards between KCC and the District/Borough Councils were established in 2005 to facilitate discussion and co-operation on local highway and transportation issues. Underpinning the JTBs is a legal agreement signed by KCC and each District/Borough.

 

  • Options

 

The current Agreement terms allow for the Agreement to be reviewed every four years or at the instigation of the Kent County Council Corporate Director responsible for Highways and Transportation and amended by agreement between the parties if necessary as a consequence of any review. 

 

Decision Maker: Cabinet Member for Planning, Highways, Transport and Waste

Decision due date: Not before 27/03/2019 In orderthat the the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Theresa Warford

Notice of decision: 26/02/2019

Anticipated restriction: Open


26/02/2019 - 19/00019 - Regional Growth Fund Administrative Changes and Transfer of Funds

That the Cabinet Member for Economic Development, agrees for Kent County Council to delegate to the Director for Economic Development the authority to transfer to East Sussex County Council recovered loan repayments obtained from East Sussex companies who received funds via the former Regional Growth Funded (RGF) Escalate programme.

 

Decision Maker: Cabinet Member for Economic Development

Decision due date: Not before 27/03/2019 In order that the proposed decisions can be publsihed for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Jacqui Ward

Notice of decision: 26/02/2019

Anticipated restriction: Open


26/02/2019 - 19/00022 - Ground Lease at Meopham Academy, Wrotham Road, Meopham for the new Meopham Library

The Cabinet Member will be asked to:

 

a)    agree that Kent County Council take a lease in excess of 20 years of part of land at Meopham School from Swale Academy Trust; and

 

b)    authorise the Director of Infrastructure to finalise lease terms and complete the transaction. 

 

 

Background information:

 

A new library was built in Meopham in the summer 2017 by the Education Funding Agency in order that a new school could be built on the former library site. It was open to the public in December 2017. The proposed decision formalises and completes the outstanding lease matter.

 

Proposed decision:

 

 

Decision Maker: Cabinet Member for Corporate and Democratic Services

Decision due date: Not before 27/03/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Gravesham Rural;

Lead officer: Andrew White

Notice of decision: 26/02/2019

Anticipated restriction: Open


26/02/2019 - 19/00018 - Coroners Removal and Transfer Contracts

Proposed decision:

 

To award contracts to Funeral Service Providers for the removal and transfer of deceased persons to hospital mortuaries pending further investigation by the Coroner, or for a post mortem to take place to establish the cause of death.

 

 

Background Information:

 

The removal of bodies is a business-critical function, a statutory responsibility and, importantly should it fail it has a high risk of reputational damage to KCC, Medway Council and the Kent and Medway Senior Coroners.

 

The Coroner may decide that a suitable practitioner is required (normally a Pathologist) to examine the body and carry out a post mortem examination to help find the cause of death. In such cases the body needs to be transported from where it is lying to a designated mortuary pending further enquiries being made, or to hold a post mortem examination. This movement of the body constitutes a ‘Coroner’s removal’.

 

In some cases, it is necessary to transfer the deceased from a designated mortuary to another designated mortuary either within Kent and Medway or outside Kent to more specialised mortuaries for example to London (child deaths) or Brighton (infectious cases). These are more commonly known as a ‘Coroner’s Transfer’.

 

The providers are required to perform the following services:

·         24 hours a day, 365 days of the year;

·         For a coroner’s removal to be at the place of death within 1 hour of being directed to attend by Kent County Constabulary;

·         For a transfer, to have completed it within 48 hours of being directed to do so by a Coroner’s Officer;

·         Bodies that require removal include deaths in the community and in hospitals without a designated post mortem facility and including open spaces, difficult locations, houses, care homes, public highway, railway or water.

 

Historically Coroner’s removals have been completed by firms of funeral directors who have the necessary vehicles, staff and professional expertise to provide the service. Nationally, in a very few instances the service is provided in-house by local authorities which have their own public mortuary but that is not the case in Kent and Medway.

 

The current contracts expire on the 22nd May 2019 and following a competitive tendering process we are able to award new contracts from the 23rd May 2019.  These will be for 3 years and include the option to extend by two 12-month terms up to a maximum of 5 years in total.

 

 

Decision Maker: Cabinet Member for Community and Regulatory Services

Decision due date: Not before 27/03/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Giles Adey

Notice of decision: 26/02/2019

Anticipated restriction: Part exempt  - view reasons


12/02/2019 - 19/00013 - Kent County Council adoption of High Weald Area of Outstanding Natural Beauty Management Plan 2019-24

Formal adoption of the reviewed and revised High Weald Area of Outstanding Natural Beauty Management Plan 2019-24.

 

Background

 

The Countryside and Rights of Way Act 2000 requires local authorities within an Area of Outstanding Natural Beauty (AONB) to act jointly to prepare and publish an up-to-date plan which ‘formulates their policy for the management of the area and for the carrying out of their functions in relation to it’.  The High Weald AONB Unit leads the development of this plan on the behalf of local authorities, overseen by the Joint Advisory Committee.   

 

The High Weald AONB Management Plan was originally publish in 2004 as a 20 year strategy and this is reviewed every five years.  Reviews, with minor revisions, have taken place in 2009 and 2014.  In 2017, the third review was instructed.  The review has needed to take account of the potential impact of Brexit on agri-environmental policy and the significant increase in development pressure on the AONB since the last review.  The plan has also required amendments to bring it in line with the Government’s 25 Year Environment Plan (published 2018).     

 

Following stakeholder engagement and a formal consultation process, this plan is now with the relevant local authorities for adoption.  KCC submitted comments to the formal consultation process in July 2018 and we are satisfied that these have been adequately addressed.  The Management Plan supports the Council’s Strategic Outcome of “Kent communities feel the benefits of economic growth by being in-work, healthy and enjoying a good quality of life” by helping to support: rural business and economic growth; a good quality of life; well planned housing growth; and a physical and natural environment that is protected, enhanced and can be enjoyed. 

 

The review is backed by a Strategic Environmental Assessment, Habitats Regulations Assessment and Equality Impact Assessment. 

 

It is therefore considered that the High Weald AONB Management Plan 2019-24 as amended can be adopted by KCC.  It is not anticipated that the revised Management Plan will place any additional obligations on the County Council in terms of resources, although relevant units within the County Council will need to consider the revised Management Plan in relation to their operations (as they are already bound to do).  For reference, KCC provides an annual contribution of £9.5k to the High Weald AONB Unit.

Decision Maker: Cabinet Member for Planning, Highways, Transport and Waste

Decision due date: Not before 19/03/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Cranbrook; Maidstone Rural South; Maidstone Rural West; Malling Rural East; Sevenoaks Rural South; Tenterden; Tunbridge Wells East; Tunbridge Wells North; Tunbridge Wells Rural; Tunbridge Wells West;

Lead officer: Elizabeth Milne

Notice of decision: 12/02/2019

Anticipated restriction: Open


11/02/2019 - 19/00010 - Agilisys Contract

Proposed Decision:

 

To extend the contract with Agilisys until 8th December 2025 on revised terms.

 

Background:

 

The contract with Agilisys started on the 9th December 2015 and ends on the 8th December 2021 with an annual value of £3,431k.  It is for the provision of a contact point including a call centre, digital offering, and associated back office processing.  The Council will exercise an option to extend the contract until 8th December 2025 which will enable a package of improvements to the quality and resilience of the service to be implemented as well as a cost reduction.

 

Decision Maker: Cabinet Member for Customers, Communications and Performance

Decision due date: Not before 19/02/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Vincent Godfrey

Notice of decision: 10/01/2019

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
Information relating to the financial or business affairs of any particular
person (including the authority holding that information)


05/02/2019 - 19/00015 - Proposal to amalgamate St James' Church of England Voluntary Aided Infant School and St James' Church of England Junior School

The Cabinet Member for Children, Young People and Education is proposing to agree to:

 

·         amalgamate St James' Church of England Voluntary Aided Infant School and St James' Church of England Junior School, Sandrock Road, Tunbridge Wells, TN2 3PR by 1 September 2019;

 

·         authorise the Director of Infrastructure in consultation with General Counsel to enter into any necessary contracts/ agreements on behalf of the County Council; and

 

·         authorise the Director of Infrastructure to be the nominated Authority Representative within the relevant agreements and to enter into variations as envisaged under the contracts.

Decision Maker: Children's, Young People and Education Cabinet Committee

Decision due date: Not before 28/03/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements and to allow for Cabinet Committee consideration.

Division affected: Tunbridge Wells South;

Lead officer: David Adams

Notice of decision: 05/02/2019

Anticipated restriction: Open


05/02/2019 - 19/00016 - Procurement and award of contract/s for Highway Arboriculture Programmed Works

Proposed decision to re-procure and delegate to the Director of Highways, Transportation and Waste to award contract/s for the Highway Arboriculture Programmed Works Service (All Districts within Kent). Contract start date: September 1st, 2019.

 

Background - The current contract expires 31st August 2019. Accordingly, in order to ensure a seamless service remains in place a new procurement is required. Ongoing procurement enables market testing and ensures that the rates KCC pay for the work are competitive and reflective of the current market.

 

 

The proposed decision meets the objectives of ‘Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement (2015-2020)’ because the arboriculture works service is a safety critical service that keeps Kent’s roads moving and assists economic growth.

 

Decision Maker: Cabinet Member for Planning, Highways, Transport and Waste

Decision due date: Not before 19/03/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements and to allow for Cabinet Committee consideration.

Division affected: (All Division);

Lead officer: Robin Hadley

Notice of decision: 05/02/2019

Anticipated restriction: Open


05/02/2019 - 19/00014 - Proposed Revision of Rates Payable and Charges Levied by Kent County Council for Children's Social Care Services in 2019-20

This decision revises the rates payable and charges levied by this Council for Children’s Social Care Services from 1 April 2019.

 

The recommendation report will distinguish between those rates and charges over which Members can exercise their discretion, and those which are laid down by Parliament.

 

Decision Maker: Cabinet Member for Children, Young People and Education

Decision due date: Not before 28/03/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements and to allow for Cabinet Committee consideration.

Division affected: (All Division);

Lead officer: Karen Stone

Notice of decision: 05/02/2019

Anticipated restriction: Open


07/01/2019 - 19/00007 - The proposed district-based governance structure for 0-19 (and up to 25) years non-statutory children's services

Proposed Decision:

 

To change the 0-19 (and up to 25) non-statutory children’s services district governance arrangements by establishing a KCC Member Chaired Local Children’s Partnership Group, building on the strengths of the existing groups and for the existing YAGs and DABs to retain their age-specific specialisms and engagement with young people and parents through bi-annual conversations, which will feed into the LCPGs.

Decision Maker: Cabinet Member for Children, Young People and Education

Decision due date: Not before 05/02/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Notice of decision: 07/01/2019

Anticipated restriction: Open


07/01/2019 - 19/00006 - School Term Dates 2020-2021 and 2021-22

The proposed decision is to determine the School Year dates for community and voluntary controlled schools, by the local authority (LA).

Decision Maker: Cabinet Member for Children, Young People and Education

Decision due date: Not before 29/03/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: David Adams

Notice of decision: 07/01/2019

Anticipated restriction: Open


07/01/2019 - 19/00002 - Award of Grant - Kent County Council Network Requirements

Following receipt of a business case, the Secretary of State for Transport has agreed to grant KCC capped funding of up to £29m for road and infrastructure requirements to prepare for leaving the EU on 29 March 2019. Funding will be paid as capital grant under Section 31 of the Local Government Act 2003 to KCC as the accountable body.

 

In order to ensure improvements are made before 29 March, construction work needs to start urgently.

 

Therefore the proposed decision is to delegate to the Corporate Director of Growth, Environment and Transport, in consultation with the Leader of KCC and the Cabinet Member for Planning, Highways, and Transport, authority to spend grant funding from the Secretary of State for road network requirements to prepare for leaving the EU on 29 March 2019.

Decision Maker: Cabinet

Decision due date: Not before 05/02/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Simon Jones

Notice of decision: 07/01/2019

Anticipated restriction: Open


19/10/2018 - 18/00058 - Commissioning Plan for Education Provision 2019-23

The Commissioning Plan for Education Provision in Kent (KCP) is a five year rolling plan which is updated annually. It sets out how Kent discharges its statutory responsibility, as the Strategic Commissioner of Education Provision, to provide sufficient Early Years, SEND, Primary and Secondary places and to ensure that there are appropriate learning pathways for pupils at Post 16.  It is also our responsibility to ensure that we have enough places in the right locations, to meet the demands of increased pupil numbers and parental preferences.  It reflects the fact that the Local Authority’s role has changed to being the commissioner, as well as continuing to be a provider, of education provision. 

 

Data from the Office for National Statics (ONS) and the Health Authority suggest that births across the County, which have fluctuated in recent years, rose slightly in 2016-17.  The numbers of families with primary and secondary aged pupils migrating into the County continue to be greater than the numbers moving out, with a net increase in the year ending June 2017 of 1,575 pupils at primary age and 862 at secondary. The housing identified in District/Borough core plans or their variants suggest there is provision for up to 55,000 new homes across the period 2017-18 to 2022-23. These factors require increases in the provision of school places (particularly at the secondary school phase) in the coming years. 

 

Decision Maker: Cabinet

Decision due date: Not before 14/01/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements, and to allow for Cabinet Committee consideration.

Lead officer: Keith Abbott

Notice of decision: 19/10/2018

Anticipated restriction: Open


31/07/2018 - 18/00047 - Proposal to establish a 16 place Specialist Resource Provision (SRP) for Social, Emotional and Mental Health (SEMH) from September 2019 at St John's CE Primary School, Canterbury

As Cabinet Member for Children, Young People and Education, subject to no objections being received to the public notice, I propose to:

 

(i)      Issue a public notice to establish a 16 place Specialist Resource Provision (SRP) for Social, Emotional and Mental Health (SEMH) from September 2019.

 

(ii)     Establish a 16 place Specialist Resource Provision (SRP) for Social, Emotional and Mental Health (SEMH)

Decision Maker: Cabinet Member for Children, Young People and Education

Decision due date: Not before 28/08/2018 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Canterbury City North;

Lead officer: Marisa White

Notice of decision: 31/07/2018

Anticipated restriction: Open


09/01/2018 - 17/00135 - Pitch Allocation Policy for Gypsy and Traveller Service Change

To revise and update Kent County Council’s (KCC) Gypsy and Traveller Service Allocations Policy and to the introduction of a service charge which will be subject to an  annual increase in line with the Retail Price Index (RPI) for all plots on KCC managed sites, which will be used to maintain and support reasonable living standards for site residents.

Decision Maker: Cabinet Member for Community and Regulatory Services

Decision due date: Not before 18/07/2018 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Lead officer: Palminder Sandher

Notice of decision: 09/01/2018

Anticipated restriction: Open


20/12/2017 - 17/00125 - Healthwatch Kent interim contract

Proposed decision: To agree:-

 

a)    the implementation of an interim contract for the provision of a Local Healthwatch for Kent for the period April 1st 2018 to March 31st 2020, with sufficient break clauses to end earlier where appropriate; and

 

b)    To incorporate the Service User Forum and Mental health Action Groups into the Healthwatch Kent contract

 

How the decision relates to Corporate Objectives

 

·         Commissioning Framework Principle 7:  Customers at the heart of our commissioning approach

·         KCC’s commissioning of a Healthwatch for Kent is required by duties under the Health and Social Care Act 2012, which built upon the Local Government and Public Involvement in Health Act 2007

 

The matter is referred to in the Business Plan/Medium Term Capital Programme.

Decision Maker: Deputy Leader and Cabinet Member for Finance and Traded Services

Decision due date: Not before 17/01/2018 in order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Emma Hanson

Notice of decision: 20/12/2017

Anticipated restriction: Open


20/09/2017 - 17/00094 - Disposal of Land East of Great Chart Primary School, Singleton

Approval to the Director of Infrastructure to progress with and enter into the necessary documentation to complete the disposal of the aforementioned property in consultation with the Cabinet Member for Corporate and Democratic Services. The Decision will seek legal agreements to be actioned to complete the sale of the relevant properties.

Decision Maker: Cabinet Member for Corporate and Democratic Services

Decision due date: Not before 18/10/2017 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Lead officer: Roderick Lemerle

Notice of decision: 20/09/2017

Anticipated restriction: Part exempt  - view reasons


20/09/2017 - 17/00084 - (Phase 2) A274 Sutton Road, Maidstone at its junction with Willington Street

The Willington Street Junction Improvement Scheme is to help reduce congestion on the Sutton Road corridor on the A274 strategic route. Public engagement on the revised scheme layout will be carried out during August 2017, a report will be presented to advise the feedback and potential amendments including any related mitigation measures.

 

The scheme supports policy objectives of supporting existing businesses and encouraging economic activity with housing growth and job creation by reducing congestion and improving infrastructure and accessibility.

 

Decision Maker: Cabinet Member for Planning, Highways, Transport and Waste

Decision due date: Not before 18/10/2017 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Maidstone Rural North; Maidstone South; Maidstone South East;

Lead officer: Russell Boorman

Notice of decision: 20/09/2017

Anticipated restriction: Open


06/10/2016 - 16/00101 - Proposal to expand Marden Primary School

The Cabinet Member for Children, Young People and Education will be asked to agree to:

 

      i.        Expand Marden Primary School, Goudhurst Road, Marden, Tonbridge, Kent, TN12 9JX, from 280 places to 420 places, increasing the published admission number (PAN) from 40 to 60 for Year R entry in September 2018

     ii.        Allocate the budget from the Basic Needs budget (full details to be provided within the Education and Young People’s Services Cabinet Committee Report)


In accordance with Appendix 4 Part 2 16 (a) of the Council’s constitution, the Council’s Executive Scheme of Officer Delegation provides that “Once a Member-level decision has been taken……the implementation of that decision should be delegated to officers…”  In this instance it is envisaged that the
Director of Infrastructure will inherit the authority to act and will enter into any necessary contracts/ agreements on behalf of the County Council or further delegate responsibilities in accordance with 16 (c) of the same scheme “Senior Managers exercising delegated powers will…be able to sub-delegate…functions to more junior officers”

Decision Maker: Cabinet Member for Children, Young People and Education

Decision due date: Not before 01/01/2018 In order to ensure that the council conforms to statutory and local governance requirements.

Division affected: Maidstone Rural West;

Lead officer: Jared Nehra

Notice of decision: 03/10/2016

Anticipated restriction: Open


26/02/2015 - Lawn Primary School, Gravesend - New Playing Field

Update 01 February 2017:  Officers have confirmed that the decision is still ‘live’ and that KCC continue to work with the landowner regarding use of the land and any consequential s106 arrangements.  The process is expected to be lengthy and is likely to be ongoing for the duration of 2017.

 

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The Cabinet Member will be asked to agree that KCC take a long lease of 99 years at a nominal rent from Lafarge to facilitate expansion of school roll.

Lafarge to create new playing field and to maintain subsoil thereafter.

The Playing Field is being delivered as part of a s106 Agreement being a contribution to mitigate the impact of adjacent development of 510 homes upon Lawn Primary School and free up space on the existing Lawn PS site to enable expansion of the existing school buildings from 1FE to 2FE.

Decision Maker: Cabinet Member for Corporate and Democratic Services

Decision due date: Before 01/01/2018 In order that the decision can be considered by the relevant Cabinet Committee before being taken by the Cabinet Member

Division affected: Northfleet & Gravesend West;

Notice of decision: 23/02/2015

Anticipated restriction: Open