18/01/2021 - 20/00119 - To award a contract to Capita ESS for 5 (3+2) years for the provision of SIMS to LA maintained schools in Kent

Proposed decision

 

To award a contract to Capita ESS for 5 (3+2) years for the provision of SIMS to LA maintained schools in Kent

 

Reason for the decision

 

-The contract end date of the current contract is March 2021, so a new contract needs to be in place for April 2021. The contract is solely for maintained schools, as it is a Local Authority (LA) contract. If schools convert to academy status, they are no longer LA schools, and at that point they are obliged to move to SIMS standard pricing. For this reason, the cost per year changes due to the number of maintained schools in the LA.

-         It is recommended that Kent reprocures SIMS for its maintained schools, as if schools buy direct from SIMS the cost is significantly higher (between 2 and 10 times the current cost depending on size and phase of school).

-         Re-procuring SIMS ensures ongoing system functionality and stability for Kent’s maintained schools, which supports them to fulfil their statutory education duties.

 

Background – Provide brief additional context

 

-         The current SIMS contract has been in place for Kent maintained schools since 2014. Most Kent schools use SIMS, provided by Capita, which is the market leading schools information management system.

-         Stakeholder engagement took place in October and November 2019. Schools that currently use SIMS provided by the Local Authority were surveyed by the Analytics team within Strategic Commissioning. Most schools are happy with SIMS and are not looking to move away from it.

 

Options (other options considered but discarded)

 

-         Not purchasing for schools was considered but this option was discarded on the basis that this costs schools between 2 and 10 times more to buy direct from Capita ESS (depending on their phase and pupil numbers).

 

         How the proposed decision meets the objectives of ‘Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement (2015-2020)’

-         It supports the council’s ability to ensure that ‘Children and young people in Kent get the best start in life’. A robust schools information management system is required for schools to record and monitor pupil characteristics, contact details, pupil attendance, attainment and progress, and more, to support the education and safeguarding of children and to fulfil their statutory requirements to return information to the LA and the DfE.

Decision Maker: Cabinet Member for Education and Skills

Decision due date: Not before 13/01/2021 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Katherine Atkinson

Notice of decision: 15/12/2020

Anticipated restriction: Part exempt  - view reasons


17/01/2021 - 20/00124 - Provision of therapeutic practitioners for Kent's post adoption support service

Proposed decision:

 

Authorise KCC to directly employ therapeutic practitioners to operate as part of the multi-disciplinary team that provides post-adoption support services.

 

Agree to a contingency arrangement for a short extension of the current contract of up to three months to ensure a smooth transition to inhouse provision

 

Delegate decisions about the establishment of the new service to the Corporate Director for Children, Young People and Education, or other Officer as instructed by the Corporate Director in liaison with the Cabinet Member for Integrated Children’s Services

 

 

Reason(s) for decision:

 

Currently, KCC commissions the Thomas Coram Foundation (known as Coram) to employ and provide clinical supervision for five practitioners who provide family systemic therapy, theraplay, clinical psychology and occupational therapy that forms part of Kent’s post-adoption support offer for adoptive families in Kent. KCC now has the capability and opportunity to bring the therapeutic element of the service inhouse when the current contract expires in March 2021.

 

Background:

 

Kent’s adoption services are now part of Adoption Partnership South East, the Regional Adoption Agency for Kent, Medway and Bexley. This means that the therapeutic input will need to be flexible enough to respond to changing needs and potentially to expand the scope of provision to cover Medway and Bexley as and when there is a need and funding is available.

 

Options (other options considered but discarded):

 

The main alternative to bringing the service inhouse is to retender the contract before it expires it March. This option would not offer the same level of flexibility to adapt and respond to changing the requirements of Adoption Partnership South East evolve over the next few years. Bringing the therapeutic service inhouse will also mean that KCC will no longer need to pay a management fee to an external provider to manage the service on our behalf.

 

Decision Maker: Cabinet Member for Integrated Children's Services

Decision due date: Not before 13/01/2021 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Christy Holden

Notice of decision: 15/12/2020

Anticipated restriction: Open


17/01/2021 - 20/00113 - Proposal to allocate £6,187,241 to permanently expand Simon Langton Grammar School for Boys, Nackington Lane, Canterbury Kent CT4 7AS from 120 places to 150 places from September 2022

Proposed decision:

 

The Cabinet Member for Education and Skills proposes to:

 

a)    authorise the allocation of £6,187,241 from the Children’s, Young People and Education Capital Budget to permanently expand Simon Langton Grammar School for Boys, Nackington Lane, Canterbury Kent CT4 7AS from 120 places to 150 places from September 2022;

 

b)    authorise the Director of Infrastructure, Strategic and Corporate Services in consultation with KCC General Counsel and the Director of Education to enter into any necessary agreements on behalf of the County Council; and

 

c)    delegate authority to the Director for Infrastructure, Strategic and Corporate Services to take necessary actions, including but not limited to entering into necessary contracts or taking other legal actions as required to implement the decision.

 

Reason for the decision:

 

To allocate £6,187,241 from the Capital budget for the expansion of Simon Langton Grammar school for Boys by 1FE. Simon Langton Grammar School for Boys has offered over their 120 PAN since 2019 and in 2019 consulted to increase their PAN to 150. The school has capacity to take one more year (September 2021 entry) at 150 before they require additional buildings to accommodate a permanent expansion to a PAN of 150. As part of the proposed project it is planned that the Basic Need programme will encompass an earlier agreed modernisation project designed to replace current dated and no longer fit for purpose mobile accommodation.

 

Background:

 

The Kent Commissioning Plan 2020-2024 identified the need for additional selective places for the Canterbury and Faversham Planning group. Forecasts indicted a deficit of 20 Year 7 places for September 2021 and a continual need through the plan period of up to 37 additional places. However, as Simon Langton increased their PAN in 2020 before the agreed build programme, their expansion has already been factored into the forecast. The expansion at Simon Langton Grammar School for Boys will also ensure that the Boys and Girls Grammar school’s PANs are closer in the numbers offered, helping to secure equality of opportunity for boys and girls to attend a grammar school in the planning area.

 

Options (other options considered but discarded):

 

There are four grammar schools in Canterbury and Faversham selective planning group. We have commissioned a feasibility study to expand Queen Elisabeth Grammar by 1FE.  Barton Court Grammar School was expanded by 1FE in 2017 and Simon Langton Girls Grammar school has a Priority School Building programme nearing completion, rebuilding, and relocating the school on their current site. Neighbouring selective planning groups, including Sittingbourne and Sheppey and Thanet, forecast a deficit of year 7 places.

 

How the proposed decision meets the objectives of ‘Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement (2015-2020)’:

 

This proposal will help to secure our ambition “to ensure that Kent’s young people have access to the education, work and skills opportunities necessary to support Kent business to grow and be increasingly competitive in the national and international economy” as set out in ‘Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement (2017 - 2022)’.

 

The Commissioning Plan for Education Provision in Kent 2020-24 identified the need to commission additional capacity in Canterbury and Faversham Selective Schools.

 

Decision Maker: Cabinet Member for Education and Skills

Decision due date: Not before 13/01/2021 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Canterbury City North; Canterbury City South; Canterbury North; Canterbury South; Faversham; Herne Bay East; Herne Village & Sturry; Swale East; Whitstable West;

Lead officer: Marisa White

Notice of decision: 15/12/2020

Anticipated restriction: Open


17/01/2021 - 20/00115 - Proposal to permanently expand Highsted Grammar School, Highsted Road, Sittingbourne, ME10 4PT from 120 places to 150 places for September 2022

Proposed decision:

 

The Cabinet Member for Education and Skills proposes to:

 

a)            agree to provide £4m from the Children’s, Young People and Education Capital Budget for the permanent expansion of Highsted Grammar School by 1FE for September 2021;

 

b)           Authorise the Director of Infrastructure, Strategic and Corporate Services in consultation with the General Counsel and Director of Education to enter into any necessary contracts / agreements on behalf of the County Council; and

 

c)            Authorise the Director of Infrastructure, Strategic and Corporate Services to be the nominated     Authority Representative within the relevant agreements and to enter into variations as envisaged under the contracts.

 

Reason for the decision:

 

To allocate £4m from the Capital budget for the expansion of Highsted Grammar school by 1FE. The funding allocation would be subject to a contractual agreement with the Trust to offer a minimum of 150 Year 7 places for September 2021 and to permanently expand the school by 1FE from September 2022 linked to the delivery of a Basic Need capital build programme. The school’s current published admission number (PAN) is 120.

 

Background:

 

The Kent Commissioning Plan 2020-2024 identified the need for additional selective places for the Sittingbourne and Sheppey Planning group. Forecasts indicted a deficit of up to 60 Year 7 places for 2021 and a continual need through the plan period of between 1.5FE and 2FE in additional selective school places. Discussions have been held with both grammar schools in Sittingbourne and each school has agreed to progress a 1FE expansion, delivering a total of 60 additional places from September 2021.

 

Options (other options considered but discarded):

 

There are two grammar schools in Sittingbourne, and they have both agreed to a 1FE expansion. Neighbouring planning groups, including Faversham and Canterbury Selective and Maidstone Selective planning group, have a deficit of year 7 places.

 

How the proposed decision meets the objectives of ‘Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement (2015-2020)’:

 

This proposal will help to secure our ambition “to ensure that Kent’s young people have access to the education, work and skills opportunities necessary to support Kent business to grow and be increasingly competitive in the national and international economy” as set out in ‘Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement (2017 - 2022)’.

 

The Commissioning Plan for Education Provision in Kent 2020-24 identified the need to commission additional capacity in Sittingbourne Selective Schools.

Decision Maker: Cabinet Member for Education and Skills

Decision due date: Not before 13/01/2021 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Sheppey; Sittingbourne North; Sittingbourne South; Swale East; Swale West;

Lead officer: Marisa White

Notice of decision: 15/12/2020

Anticipated restriction: Open


17/01/2021 - 20/00116 - Proposal to allocate Basic Need funding and enter necessary contracts to enable the second phase of expansion at Broomhill Bank School

Proposed decision –

 

The Cabinet Member for Education and Skills proposes to:

 

a)      authorise the allocation of £2.4m from the Children Young People and Education Services Basic Need Capital Budget to deliver the accommodation required for the second phase of building works at Broomhill Bank School;

 

b)      authorise the Director of Infrastructure, Strategic and Corporate Services in consultation with KCC General Counsel and the Director of Education to enter into any necessary agreements on behalf of the County Council with the Broomhill Bank School; and

 

c)      delegate authority to the Director for Education to take necessary actions, including but not limited to entering into necessary contracts or taking other legal actions as required to implement the decision.

 

Reason for Decision:

 

KCC, as the Local Authority (LA), has a statutory duty to ensure sufficient school places are available.  This duty applies to Special Educational Needs (SEN) provision, as well as mainstream settings.  The County Council’s Commissioning Plan for Education Provision in Kent 2020-24 is a five-year rolling plan which is updated annually. It sets out KCC’s future plans as Strategic Commissioner of Education Provision across all types and phases of education in Kent.  A copy of the plan can be viewed from this link:

http://www.kent.gov.uk/about-the-council/strategies-and-policies/education-skills-and-employment-policies/education-provision

 

The Commissioning Plan highlights the SEN place pressure that Kent has experienced, with the number of Education Health and Care Plans (EHCPs) increasing significantly in recent years.  The most prevalent and fastest growing need type is ASD (Autistic Spectrum Disorder) and data indicates that 40% of children and young people aged 0-25 years with EHCPs have ASD as their primary need type. 

 

The demand for ASD places at Broomhill Bank School has increased commensurately, with strong parental preference.

 

Following a statutory process, the school’s Designated Number was increased from 210 to 318 places on 1st October 2020. Additional accommodation is required to enable the school to accommodate increased pupil numbers. A Cabinet Member Decision is required as a capital allocation of in excess of £1m is necessary.

 

Background:

 

Feasibility and curriculum analysis work was undertaken across both of the school’s sites to assess the accommodation and resources required for the expansion.  It was determined that the additional accommodation to provide capacity for the proposed increased Designated Number would be delivered over two phases. The first phase of works would not require planning permission and would deliver the accommodation required for the School Year beginning in September 2020.  Detailed costings identified a cost of £2m for the first phase of work. 

 

The increase to the school’s Designated Number and the authorisation for expenditure on the first phase of works were approved by the Cabinet Member for Education and Skills on 24th June 2020 (Decision Number 20/00053).

 

The proposed second phase would provide the school with the new additional accommodation required to gradually admit pupils up to a total of 318 in subsequent years. This would include the provision and enhancement of sports facilities.  It is anticipated that the phase 2 works would be completed within the school year commencing in September 2021. The proposed Decision relates to the allocation of capital funding necessary to enable the second phase of works.

 

Options:

 

There is limited ASD specific provision available in the West and North of the county, with the nearest Special School to the Broomhill Bank sites with ASD as its main need type having already recently expanded. After exploring the options, the increase in Designated number for Broomhill Bank School was deemed the suitable option.

 

How the proposed decision meets the objectives of ‘Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement (2015-2020)’:

 

The provision of sufficient school places is a statutory duty and contributes to theStrategic Business Plan Priorities to ensure that “Children and Young People in Kent get the best start in life”.

 

Decision Maker: Cabinet Member for Education and Skills

Decision due date: Not before 13/01/2021 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Swanley; Tunbridge Wells West;

Lead officer: Nick Abrahams

Notice of decision: 15/12/2020

Anticipated restriction: Open


17/01/2021 - 20/00117 - Admission Arrangements and Scheme for 2022-23 Academic Year

Proposed decision:

 

To determine the primary and secondary school co-ordinated admissions schemes for 2022 intake year and the admission arrangements for Kent community and voluntary controlled primary schools and the admission arrangements for Kent community and voluntary controlled secondary schools for 2022 intake year.

 

Background:

 

Admission authorities are legally required to determine admissions arrangements for their schools by 28 February each year. It is intended that admissions arrangements for schools where KCC is the admissions authority are to remain broadly unchanged. It is proposed, however, to reduce the Published Admissions Number for Hythe Bay Church of England Primary, which is detailed in the consultation documentation available through the link detailed below. The consultation is due to run until 14th December 2020.

 

Local Authorities are also required to consult with all schools within their geographical boundaries on an Admissions Scheme, which details how the co-ordinated and in year admissions processes will operate for the forthcoming year. This consultation is due to run until 14th December 2020.

 

Following the completion of both consultations, Cabinet Member for Education and Skills requested to approve the proposed admission arrangements and scheme.

 

Decision Maker: Cabinet Member for Education and Skills

Decision due date: Not before 13/01/2021 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Craig Chapman

Notice of decision: 15/12/2020

Anticipated restriction: Open


17/01/2021 - 20/00123 - Liquidlogic Contract for Integrated Children's Services and Disabled Children's Services

Proposed decision – To award a contract to Liquidlogic for 7 (5+1+1) years for the provision of case management systems within Integrated Children’s Services and Disabled Children’s Services

 

         Reason for the decision

-         The contract end date of the current contract is March 2021, so a new contract needs to be in place for April 2021.

-         It is recommended that Kent reprocures Liquidlogic’s systems for Integrated Children’s Services and Disabled Children’s Services with a contract end date aligned to the system used in Adults (to support a coordinated approach to future contract awards), and continues to host the system internally, but moves the hosting to the Microsoft Azure cloud, in line with KCC’s cloud-first ICT strategy.

-         Re-procuring with Liquidlogic ensures ongoing system functionality and stability, which supports Kent to fulfil its statutory safeguarding duties.

 

         Background – Provide brief additional context

-         Liquidlogic’s LCS system (named Liberi in Kent), was implemented in 2013 and went live in December 2013. The Liquidlogic suite has been added to extensively over the last six years and is used across all of children’s social care, intensive early help, and disabled children’s services. It is well established and well used.

 

         Options (other options considered but discarded)

-         External hosting by the supplier was considered but discarded on the basis of risk and cost

Decision Maker: Cabinet Member for Integrated Children's Services

Decision due date: Not before 13/01/2021 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Katherine Atkinson

Notice of decision: 15/12/2020

Anticipated restriction: Part exempt  - view reasons


15/01/2021 - 21/00011 - Kent Rail Strategy 2021

Cabinet to adopt the Kent Rail Strategy 2021 and the associated policies.

 

·      Reason for the decision – To provide KCC with a new rail policy for the next South Eastern agreement, with clear and concise objectives to meet the forecast needs of Kent’s rail passengers.

 

·      Background – The Department for Transport is expected to commence a new public consultation, in late 2021 or 2022, on the train service requirement for the new South Eastern agreement, which is expected to commence in 2022 or 2023. This new Kent Rail Strategy 2021 sets out KCC’s priorities for Kent’s rail services for the next decade and reflects the expected increase in demand generated by the planned growth in housing and population in the county to 2031.

 

Decision Maker: Cabinet

Decision due date: 25/01/2021

Division affected: (All Division);

Lead officer: Stephen Gasche

Notice of decision: 15/01/2021

This decision will be taken under urgency procedures.

Reason for urgency:
More than 5 days' notice - semi-urgent

Anticipated restriction: Open


14/01/2021 - 20/00118 - Automatic Number Plate Recognition (ANPR) Enforcement of Bus Gates

Proposed Decision :

 

As Cabinet Member for Highways and Transport I agree to:

 

(i)            the use of ANPR enforcement of bus priority measures for Kent Thameside and Dover Fastrack services;  and

 

(ii)          to support the wider use of ANPR enforcement of bus priority measures county wide, allowing officers to approve enforcement of new schemes.

 

Background:

 

The Transport Act 2000, with the introduction of new statutory instruments in 2005, allows the enforcement of bus infrastructure through camera technology by approved Local Authorities outside the Greater London area. The primary objective of a camera enforcement system is to ensure the safe and efficient operation of the network by deterring motorists from contravening restrictions, which may or may not require traffic regulation orders, and detecting those who do.  This is not a profit-making exercise but a way of improving sustainable travel.  Any surplus money should be reinvested to make improvements to roads and transport in the County. 

 

Options:

 

The preferred model for enforcement involves Borough and District Councils carrying out the back-office function of issuing penalty charge notices (PCN’s) and taking the necessary payment.  The Borough and District Councils will keep enough of the fines received to cover their costs, with any surplus being passed to KCC for reinvestment into the bus service.  The fines will be in line with the National standards for contravening bus priority measures.

 

 How the proposed decision meets the objectives of ‘Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement (2015-2020)’:

 

The ANPR scheme particularly supports Strategic Outcome 2 “Kent communities feel the benefits of economic growth by being in work, healthy and enjoying a good quality of life”.  The ANPR scheme aims to reduce congestion, by providing more reliable Fastrack journey times and improved public transport links and accessibility. This in turn will support Kent business and housing growth and encourage economic activity to benefit the local and wider communities.

 

Decision Maker: Cabinet Member for Highways and Transport

Decision due date: Not before 13/01/2021 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Notice of decision: 15/12/2020

Anticipated restriction: Open


14/01/2021 - 20/00122 - Contract for the Processing & Recycling of Wood Waste 2020

Proposed decision:

 

To provide delegated authority to the Cabinet Member for Environment to approve the award of a new contractual arrangement for processing the County’s waste wood deposited at the Household Waste Recycling Centre’s by Kent residents’.

 

Reason for the decision:

·         KCC currently has in place a contractual arrangement that is due to expire 14th November 2021, therefore KCC Waste Management is seeking a new contractual arrangement for the processing of waste wood from that date.

 

Background:

·         As the Waste Disposal Authority, KCC has a statutory responsibility to dispose of waste deposited at Kent’s 18 Household Waste Recycling Centres, of which one stream is wood.

·         KCC Waste Management currently operates a contract with Countrystyle Recycling Ltd for the processing of wood waste deposited at all Household Waste Recycling Centres in Kent by the public which amounts to an estimated 23,711 tonnes per annum.

·         By processing this wood, it is recycled into panel board or used for energy at a biomass facility in Kent.

·         The current contract commenced 4th October 2010 and following the initial term and 5 year extension period, a further 1-year extension period  in accordance with the Public Contract Regulations 2015 (PCRs) using regulation 32(2) (C) was invoked in November 2020 and is due to end 14th November 2021.

·         Medway Council also utilise the contract for the processing of their wood waste and KCC has agreed that this can continue with the new contract.

·         A commissioning activity is being undertaken to ensure continuity of service in respect of the acceptance of waste wood continuing at Kent and Medway’s Household Waste Recycling Centres.

 

Options:

·         Do nothing – the current contract will elapse. This is not an option as KCC as the Waste Disposal Authority has a statutory obligation to provide a waste disposal service.  

·         Discontinue accepting the Wood waste at the HWRCs – this is not an option due to KCC’s obligation to take this material under waste legislation.

·         Undertake a full commissioning activity to procure a new contract - The Contract has already been extended twice therefore a new commissioning activity is required to secure a provider who is able to process the waste material which is both financially and environmentally beneficial for the Authority.

 

Preferred Option:

·         Option 3 is the preferred option. The authority is seeking to appoint a new provider to secure a contract (for up to ten years) that will benefit and achieve the best outcomes for the authority and Kent households and fulfil the Statutory duty of KCC operating under the Environmental Protection Act 1990, to dispose of collected municipal waste.

 

The commission of this contract will meet Kent CC’s Strategic Statement 2015 – 2020 regarding the following outcomes:

Kent communities feel the benefits of economic growth by being in work, healthy and enjoying a good quality of life.

·         The vision is to focus on improving lives by ensuring every pound spent in Kent is delivering better outcomes for Kent’s residents, communities and business.

 

Decision Maker: Cabinet Member for Environment

Decision due date: Not before 13/01/2021 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Kay Groves

Notice of decision: 15/12/2020

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
Commercially sensitive information relating to values offered. Schedule 12a, part1. Information relating to the financial or business affairs of any person (including the Authority holding that information).


14/01/2021 - 20/00120 - Waste performance payments for Canterbury City Council & Thanet District Council

Proposed decision – The Cabinet Member for Environment proposes to provide continued financial support for the kerbside collection systems, through Inter Authority Agreements which detail a performance-based payment scheme. Canterbury City Council & Thanet District Council are implementing kerbside household waste collection services to sustain increased recycling and composting levels. Payments will be based upon waste disposal cost reduction, with savings shared equally between the County Council and both Collection Authorities.

 

Reason for the decision: These proposed agreements accord with the policy approach agreed by the Cabinet Committee on the 31st May 2018, that new Waste Partnership Agreements with Collection Authorities should include the reward based on performance.

 

Background: Partnership agreements and shared savings have proved to be a very successful method to share the benefits and rewards of reducing residual waste, they actively act as an incentive and have driven higher levels of recycling and therefore positive environmental outcomes. They have already been implemented in West Kent at Gravesham, Tonbridge & Malling and Tunbridge Wells Folkestone & Hythe and Dover District and Borough Councils.

 

Options: The existing fixed enabling payments will no longer continue as the East Kent Waste Partnership ends in January 2021. These fixed payments have not proved to incentivise collection Authorities to achieve the targeted levels of recyclate. KCC has borne this commercial risk over the last 7 years

 

How the proposed decision meets the objectives of ‘Increasing Opportunities, Improving   Outcomes: Kent County Council’s Strategic Statement (2015-2020)’: Improved and available kerbside recycling schemes contributes to the protection and enhancement of the natural environment, supports a good quality of life for residents and allows sustainable waste growth through increased housing and population growth.

 

Decision Maker: Cabinet Member for Environment

Decision due date: Not before 13/01/2021 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Broadstairs; Canterbury City North; Canterbury City South; Canterbury North; Canterbury South; Margate; Ramsgate;

Lead officer: David Beaver

Notice of decision: 15/12/2020

Anticipated restriction: Open


14/01/2021 - 20/00121 - Contract for Receipt and Treatment of Highway Mechanical Arisings

Proposed decision:

To provide delegated authority to the Cabinet Member for Environment to approve the award of a new contractual arrangement for the receipt and treatment of Highway Mechanical Arisings delivered to KCC’s Transfer Stations by Collection Authorities.

 

Reason for the decision

·      As the Waste Disposal Authority, KCC has a statutory responsibility to dispose of waste collected by the Waste Collection Authorities, one of which is Highway Mechanical Arisings (HMA), or street sweepings collected by a street sweeper vehicle.

·      KCC has entered into temporary supply agreements (from 1 November 2020) to ensure continuity of supply while KCC goes out to market for these services and is seeking a contractual arrangement for the receipt and treatment of this material:

 

Background

·      By treating this waste, it is seperated into constituent parts’, such as sand, stones and metals for re-use in construction projects.

·      It is envisaged that the commission will be presented in two geographical Lots: West Kent, and East & Mid Kent to take account of haulage considerations to the treatment facility and will include provision for managing 13,300 tonnes of HMA collected by the Collection Authorities across Kent.

·      The contract is expected to commence on 1st May 2021 for a duration of 3 years, with a potential extension of an additional 2 years based on performance.

 

Options (other options considered but discarded)

 

·      Option 1 – Do nothing – the current arrangements will continue; this is not an option as they are short term contingency only and best value would be secured from a longer term contract.

·      Option 2 – Discontinue accepting the HMA waste from the Collection Authorities; this is not an option due to KCC’s obligation to take this waste as the Waste Disposal Authority.

·      Option 3 – Continue to accept the waste, but utilise alternative disposal options by using landfill or incineration; this is not an option as there is a desire to move this material up the waste hierarchy and to meet landfill diversion targets.

·      Option 4 – undertake a commissioning activity to secure a provider who is able to treat and utilise the waste material meeting the circular economy desired outcomes and is both financially and environmentally more beneficial for the Authority.

 

Preferred option:

·        Option 4 is the preferred option. The authority is seeking to appoint a new provider to secure a contract (for up to five years) that will benefit and achieve the best outcomes for the authority and Kent households and fulfil the Statutory duty of KCC operating under the Environmental Protection Act 1990, to dispose of collected municipal waste.

 

The commission of this contract will meet Kent CC’s Strategic Statement 2015 – 2020 regarding the following outcomes:

·      Kent communities feel the benefits of economic growth by being in work, healthy and enjoying a good quality of life.

·      The vision is to focus on improving lives by ensuring every pound spent in Kent is delivering better outcomes for Kent’s residents, communities and business.

 

 

Decision Maker: Cabinet Member for Environment

Decision due date: Not before 21/01/2021 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Kay Groves

Notice of decision: 15/12/2020

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
Commercially sensitive information relating to values offered. Schedule 12a, part1. Information relating to the financial or business affairs of any person (including the Authority holding that information).


12/01/2021 - 20/00132 - Commissioning of a Specialist Bereavement Service

Reason for the decision
A key decision is required as it affects more than 2 electoral divisions and expenditure if over a million.

Kent and Medway CCG and Kent and Medway Suicide Prevention Team have identified funding to provide specialist bereavement support services across Kent and Medway. There are currently limited support services available for those bereaved and as such the funding will ensure a comprehensive and consistent service is put in place. This is seen as critical given the impact of Coronavirus (COVID-19).

Bereavement is a natural part of human experience but can be intensely painful and negatively impact on physical and mental health (Selman et al 2020). As part of NHS England’s national Suicide Prevention Transformation Funding and through NHS Kent and Medway CCG, it is identified that there are two particular groups in which bereavement can have an increased risk of depression, self-harm and other mental illness. These include children, young people and young adults and people bereaved by suicide. There is likely to be an increase in people needing these services due to the COVID-19 pandemic.

KCC, in collaboration with the Kent and Medway CCG and Medway Council will procure two services to support Kent and Medway residents through a competitive procurement exercise with a maximum value of £1,493,750 over the period of five years.


Strategic outcome
The commissioned services support KCC’s outcomes:

• Every Child has the best start in life;
• Kent communities feel the benefits of economic growth by being in-work, healthy and enjoying a good quality of life; and
• Older and vulnerable residents are safe and supported with choices to live independently.
The services will also align to the following outcomes set out in the draft KCC Strategic Delivery Plan (2020-2023):
• Stronger and safer Kent communities
• Opportunities for children and young people
• Quality health, care and support

The outcomes of the service are to:

• Improve service user’s resilience and their capacity to cope in their surroundings
• Improve service users physical and mental health (measured by evidence-based tools)
• Personal goals and outcomes achieved
• Reduction in stigma and discrimination


Decision Maker: Cabinet Member for Adult Social Care and Public Health

Decision due date: Not before 10/02/2021

Division affected: (All Division);

Lead officer: Vicky Tovey

Notice of decision: 12/01/2021

Anticipated restriction: Open


12/01/2021 - 21/00010 -Digital Autopsy

Proposed Decision:

In relation to the delivery of the Digital Autopsy facility, to delegate authority to the Corporate Director of Growth, Environment and Transport to:

Enter into and or vary significant legal agreements including, but not limited to, a Service Level Agreement, Memorandum of Understanding and Collaboration Agreement with Medway Council and any other stakeholders as required.

Enter into and or vary contracts for the delivery of the Digital Autopsy service including, but not limited to, body scanning and body transport.

Consult with the Director of Infrastructure and enter into all necessary legal agreements for the delivery and the construction of the project, including purchase of the site if necessary.

Reasons for Decision:

KCC has a statutory responsibility for funding all the costs of the Coroners Service for Kent and Medway with Medway Council contributing 15.3% (based on Medway population) to the running costs of the service. Included in this is the provision of a mortuary service which is currently delivered through NHS hospitals on a contract basis.

 

There are several issues putting the continuation of the current service levels at risk:

 

1.    NHS mortuaries are struggling to store the Coroner Services bodies as they do not have sufficient capacity to deal with the normal throughput of Coroner cases during the winter period, as well as their own hospital deaths. To do so they must hire in temporary storage for which KCC must pay for, and which is a growing pressure on the service. 

 

2.    Pathologist costs have and are continuing to rise sharply due to a national lack of staff which has created significant unfunded pressures for the service. This cost has been rising year on year due to a shortage of pathologists available in the Kent area and or who are willing to commit their time to Coroner work. The number of Pathologists working on Coroner cases has reduced in recent times and therefore agency pathologists with much higher costs have had to be commissioned.

 

3.    The uncontrollable nature of both the lack of mortuary capacity and pathologist staff builds in risk to the Coroner Service budgets, which have as a result, increased year on year.

 

4.    There remains a potential risk of a Judicial Review if the current arrangements adversely affect service delivery to the statutory standards set by government.

 

This project enables KCC to deliver a Digital Autopsy and body storage facility. The digital solution will deliver a body image scanning facility that will seek to provide efficiencies for the service, by significantly reducing the number of invasive post-mortems required and making the process quicker and more efficient. This in turn will deliver an improved level of service to the communities in Kent, from having their loved ones returned sooner and avoiding the need for invasive procedures which is not supported by some faith groups and can be distressing for some families.

 

This digital approach is supported by the Kent Senior Coroners, while also future proofing the resilience of the service and mitigating future unfunded costs. It could also strengthen KCC’s ability to respond to Mass Fatalities and mitigates against significant financial outlays that would come with such an event.

 

Options

 

Other options considered included:

 

1.    Do nothing – (continue with outsourcing model)

2.    Digital Autopsy all the way through to construction 

3.    Digital Autopsy all the way through to construction and Public Mortuary to planning – preferred option

4.    Digital Autopsy and Public Mortuary all the way through to construction

 

KCC has a statutory responsibility to support the Coroner Service and meet all service costs.

Decision Maker: Cabinet Member for Community and Regulatory Services

Decision due date: Not before 10/02/2021

Lead officer: Jonathan White

Notice of decision: 12/01/2021

Anticipated restriction: Open


12/01/2021 - 21/00009 Highway Civils Framework

 

Proposed Decision:

 

To procure and delegate authority to the Corporate Director for Growth, Environment and Transport to award and commission the Highway Civils Framework.

 

Reasons for Decision:

 

Under section 41 of the Highways Act 1980, as the local Highway Authority, the Council has a legal duty to maintain its respective sections of the highway network. This includes responsibility for maintaining, managing and, where necessary, improving their section of the network. These services will need to be commissioned externally to ensure the Council meets is statutory obligations and that service continuity is maintained.

 

The proposed Highways Civils Framework is to enable the procurement and delivery of significant highway infrastructure development, civil engineering works and associated major value constructions works. The framework will be split into two lots:

 

Lot 1 - Civil Engineering Works

Lot 2 - Multidisciplinary Civil Engineering Works

 

This framework will cover the South East of England and, while predominately supporting the Highway and Transportation directorate, it will be open to other government organisations. To ensure there is sufficient headroom for the Council and other government organisations, the value of the framework is set at £500m over a term of four years.

Decision Maker: Cabinet Member for Highways and Transport

Decision due date: Not before 10/02/2021 To enable to decision to be on the FED for a minimum of 28 days

Division affected: (All Division);

Lead officer: Robert Clark

Notice of decision: 12/01/2021

Anticipated restriction: Open


04/01/2021 - 21/00003 Market Square, Dover

Approval for the County Council to enter into legal agreements, as necessary, with Dover District Council for the County Council to act as the delivery partner for the Infrastructure Works associated with the Market Square project. The approval shall include the following:

i)             Approval to enter into legal agreements with Dover District Council to undertake the delivery of the Infrastructure Works at no cost or risk to the County Council.

ii)            Approval for KCC officers to project manage, input into the delivery and supervision of the project, with the cost of all staff and consultant time being recoverable against the project funding.

iii)           Approval to complete the detailed design for the project. This work will be undertaken by a design consultant appointed through the Medway Professional Services Framework Contract.

iv)           Approval to progress all consents required for the scheme including Traffic Regulation Orders.

v)            Approval to enter into construction contracts as necessary for the delivery of the scheme subject to the approval of the recommended procurement strategy.

vi)           Approval for any further decisions required to allow the scheme to proceed through to delivery to be taken by the Corporate Director of Growth, Environment & Transport under the Officer Scheme of Delegations following prior consultation with the Cabinet Member.

Reason for the decision

Dover District Council (DDC) have been successful in a funding bid to MHCLG via the Coastal Communities Fund for the delivery of a public realm improvement project within the Market Square area of the Town Centre.  DDC do not have the in-house resources to deliver a highway project of this scale and have asked KCC to deliver the project on their behalf.

 

Background – Provide brief additional context

The aim of the Market Square project is to provide a high-quality public realm scheme.  To encourage local growth, provide a safer, more attractive environment for pedestrians, businesses, and residents. Repurposing Dover’s historic Market Square as a hub connecting the local community and tourists alike and to create a multipurpose events space, through providing safer crossing points and increased footway widths for pedestrians, strengthen connections to the St James development, manage the impacts on traffic and improve drop off / pick up logistics for buses and coaches. A key aspect of the project is the replacement of the existing redundant fountain with a new water misting feature.

 

Options (other options considered but discarded)

The proposed design builds on the previous design  developed by the Dover Town Team, and has evolved following ongoing engagement with DDC and the Dover Town Team and meets the requirements of the funding bid by DDC.

 

How the proposed decision meets the objectives of ‘Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement (2015-2020)’

The scheme has a strong fit with the objectives of ‘Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement (2015-2020)’.

 

The scheme particularly supports Strategic Outcome 2

·         Kent communities feel the benefits of economic growth by being in work, healthy and enjoying a good quality of life

·         Kent residents enjoy a good quality of life, and more people benefit from greater social, cultural, and sporting opportunities

·         Kent’s physical and natural environment is protected, enhanced, and enjoyed by residents and visitors

 

The public realm scheme is seen as an opportunity to improve a key focal point for the town centre, draw in additional visitors and to provide a boost to the local economy.

Decision Maker: Cabinet Member for Highways and Transport

Decision due date: Not before 02/02/2021 To enable the proposed decision to be on the FED for 28 days

Division affected: Dover Town;

Lead officer: Barry Stiff

Notice of decision: 04/01/2021

Anticipated restriction: Open


04/01/2021 - 21/00004 A229 Loose Road Corridor Junction Improvements

Approval to take the A229 Loose Road Corridor Junction improvement scheme through the next stages of development and delivery including authority to progress statutory orders and to enter into funding and construction contracts.

 

Reason for Decision:

 

The scheme is identified in the Maidstone Integrated Transport Package (MITP) to reduce congestion and ease traffic movements through the town.

 

Background:

The scheme involves the removal of an existing building, which has been purchased by KCC property team and the construction a signalised junction on the A229/A274.  In conjunction with this improvement, and to ensure connectivity between the junctions on the corridor, an new set of traffic signals will be installed at the junction with Plains Avenue, reconfiguration of the junction at Armstrong Road/Park Way and alteration of the lining leading into Sheals Crescent. 

 

Options: Various options have been considered but discarded as the proposal being taken provides the maximum benefits and least impact on the surrounding area. Alternative options required the acquisition of multiple adjacent private frontages, which would have required all residents to agree the purchase.  The cost of purchase and agreements would have been protracted and made the scheme unviable.

 

How the proposed decision meets the objectives of ‘Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement (2015-2020)’ The scheme supports policy objectives of supporting existing businesses and encouraging economic activity with housing growth and job creation by reducing congestion and improving infrastructure and accessibility.  These also meet the objectives set out in the existing Local Plan.

Decision Maker: Cabinet Member for Highways and Transport

Decision due date: Not before 02/02/2021 To enable the proposed decsion to be published on the FED for 28 days

Division affected: Maidstone Central; Maidstone South;

Lead officer: Russell Boorman

Notice of decision: 04/01/2021

Anticipated restriction: Open


04/01/2021 - 21/00002 Active Travel Tranche 2 Funding

Approval to move to the design stage and the next steps towards the second consultation, subject to results of the initial consultation which will run from 9th December to 19th January 2021.

 

Reason: To inform Members of secured funding from the Department for Transport Active Travel Fund and seek approval to proceed to the next stage of design and second consultations.

 

Background – The Department for Transport have awarded Kent County Council £6.098m for five named active travel schemes across the County. 

 

How the proposed decision meets the objectives of ‘Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement (2015-2020)’.  The scheme supports policy objectives of promoting active travel in line with the Active Travel Strategy.  Delivering health benefits, reducing congestion, promoting healthy neighbourhoods and improving infrastructure and accessibility.

Decision Maker: Cabinet Member for Highways and Transport

Decision due date: Not before 02/02/2021

Division affected: (All Division);

Lead officer: Nikola Floodgate

Notice of decision: 04/01/2021

Anticipated restriction: Open


04/01/2021 - 21/00008 Minerals and Waste Local Development Scheme – Revision 2021

Adoption of the revised Mineral and Waste Local Development Scheme which sets out the work programme and timescale for the Council’s statutory local plan making responsibilities as planning authority for minerals and waste management development.

 

Reason for the decision

 

Section 15 of the Planning and Compulsory Purchase Act 2004 requires the County Council, as the minerals and waste planning authority for Kent, to maintain a scheme, known as the Local Development Scheme.  This Scheme sets out the timetable for preparing and revising the Council’s development plan documents.  The development plan documents are more commonly referred to as Local Plans and set new policy that affects more than one electoral division.

 

Background

 

The County Council’s current Local Development Scheme, which was adopted in February 2019 includes a timetable for preparing the Kent Mineral Sites Plan and completing an Early Partial Review of the Kent Minerals and Waste Local Plan 2013-30. Work on the Mineral Sites Plan and Early Partial Review has now been completed.

 

The Kent Minerals and Waste Local Plan 2013-30 (KMWLP) was adopted in July 2016 and the Council is statutorily required to review adopted planning policy at least every five years. The elements of the plan recently updated by the Early Partial Review will not require review until 2025.

 

An updated Local Development Scheme, to be known as the Kent Minerals and Waste Development Scheme 2021, is therefore required to set out the timetable for the review of the Kent Minerals and Waste Local Plan 2013-30.

 

It is proposed that the scheme also be updated to include details of the timetable for completing the following:

 

§  Updates to the Kent Minerals and Waste Safeguarding Supplementary

    Planning Document (SPD); and,

§  review and update of the Council’s Statement of Community Involvement (SCI).

 

How the proposed decision meets the objectives of ‘Increasing Opportunities, 

      Improving Outcomes: Kent County Council’s Strategic Statement (2015-2020)’

 

The KMWLP and associated policy documents support the County Council’s corporate policies  contained within the Council’s Strategic Statement ‘Increasing Opportunities, Improving Outcomes – Kent County Council’s Strategic Statement 2015-2020 and national planning policy requirements.

 

Kent’s mineral and waste planning policies support and facilitate sustainable growth in Kent’s economy and support the creation of a high-quality built environment, with accessible local services that reflect the community’s needs and support its health, social and cultural well-being.

Decision Maker: Cabinet Member for Environment

Decision due date: Not before 02/02/2021 To enable the proposed decision to be published on the FED for 28 days

Division affected: (All Division);

Lead officer: Sharon Thompson

Notice of decision: 04/01/2021

Anticipated restriction: Open


04/01/2021 - 21/00007 Urban Traffic Management and Control (UTMC) Project

The Cabinet Member for Highways & Transport is asked to give approval for KCC to accept the capital grant from Ebbsfleet Development Corporation (EDC) and to take the UTMC project through the stages of development and delivery.

 

Specifically, to provide:

 

i. Approval for KCC to enter into a funding agreement with EDC subject to the approval of the Corporate Director of Finance, Corporate & Strategic Services

 

ii. Approval to undertake the design and surveys for the UTMC project. The design work will be undertaken by the KCC Traffic & Network Solutions Team.

 

iii. Approval to progress all statutory approvals or consents required for the schemes, including transfer of land and rights;

 

iv. Approval to carry out any additional consultation required for the schemes;

 

v. Approval to enter into construction contracts as necessary for the delivery and future maintenance of the schemes:

 

Approval for any further decisions required to allow the schemes to proceed through to delivery to be taken by the Corporate Director of Growth, Environment & Transport under the Officer Scheme of Delegations following prior consultation with the Cabinet Member.

 

Reason for the decision:

 

This fully funded scheme proposes to upgrade the existing Urban Traffic Management and Control (UTMC) system by ensuring the traffic signal junctions within or adjacent to Ebbsfleet Garden City are utilising the latest traffic control systems.

 

UTMC enables traffic signals to react to traffic conditions and incidents by adapting traffic signal timings to ease congestion. The UTMC system will integrate real time traffic information informing road users of conditions via Variable Messaging Signs (VMS).

 

The purpose of the scheme is to improve journey times for all road users and ensure that the transport infrastructure across Ebbsfleet and the surrounding area is used as efficiently as possible.

 

·     Options (other options considered but discarded)

 

EDC and KCC have considered options for the scale of UTMC implementation within the business case for the UTMC project. The following options were considered:

·       No implementation of the UTMC across all junctions

·       Scaled back, partial implementation of UTMC on some of the identified junctions only

·       (Chosen option) Implementation of UMTC on the identified 41 junctions

 

For UTMC to effectively work the scheme coverage needs to include groups of junctions coordinated through UTMC. This means there is no practicable option that would reflect a scaled back version of the preferred option, without eroding the coherence of the overall intervention.

 

·     How the proposed decision meets the objectives of ‘Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement (2015-2020)’

 

Implementation of the scheme will support the Council in meeting its Strategic outcome for “Kent Communities to feel the benefits of economic growth by being in work, healthy and enjoying a good quality of life”. This will be achieved through the projects supporting continued operation of key transport networks in Dartford and Gravesham, as well as helping support growth by enabling new residential and commercial development.

 

The key priorities set out in the County Council’s Integrated Transport Strategy ‘Delivering Growth without Gridlock’ in terms of providing additional highway capacity, improving accessibility, and reducing congestion are also delivered . The scheme will set out to provide improved growth and economic prosperity through having an efficient highway and transport infrastructure.

Decision Maker: Cabinet Member for Highways and Transport

Decision due date: Not before 02/02/2021 to enable the proposed decision to be on the FED for 28 days

Division affected: Dartford East; Dartford North East; Dartford West; Swanscombe and Greenhithe; Wilmington;

Lead officer: Toby Butler

Notice of decision: 04/01/2021

Anticipated restriction: Open


04/01/2021 - 21/00006 Dry Mixed Recyclables Waste Processing Contract

Delegated authority to the Cabinet Member for Environment to approve the award of a new contractual arrangement for the receipt and processing of Dry Recyclate delivered to KCC’s Transfer Stations by Collection Authorities in Mid and West Kent.

 

 

Reason for the decision

 

·         The current contract which commenced 4th July 2016, has seen two extension periods; One to the 3rd July 2020 and extended again for an additional 12 months to 3rd July 2021 under the Procurement Policy Note 01/20: Responding to COVID-19. The current extension expires on 3rd July 2021 and to ensure KCC’s statutory obligations are met as the Waste Disposal Authority and provide continuity of service, a commissioning activity is required.

 

Background

 

·         As the Waste Disposal Authority, KCC has a statutory responsibility to dispose of waste collected by the Waste Collection Authorities, one of which is Dry Mixed Recycling (DMR) – co-mingled (Paper and Card, Cans, Plastics and Glass).

 

·         In taking receipt and processing this waste, it is sorted and separated at a Materials Recycling Facility and each separated material is recycled into new products.

 

·         KCC Waste Management currently operates a contract with Viridor Waste Management Limited (ref. SS15105) for the processing of household co-mingled mixed dry recyclable materials that are collected from households by Waste Collection Authorities within Kent.

 

·         It is envisioned that the commission will be presented in one lot and sourced via KCS’s framework for the ‘Supply of Waste Management Services’ (ref. Y21003) and will include the provision for managing circa 66,107 tonnes of DMR.

 

·         The contract is expected to commence on the 4th July 2021, for a duration of 27 months to 29th September 2023, (with an additional 12 month extension if required) to align with the cessation of an existing Dry Recycling contract that covers a different recyclate mix of other Waste Collection Authorities.

 

 

Options(other options considered but discarded)

 

·         Option 1 - Do nothing – the current arrangements will elapse; this is not an option as this will result in KCC’s failure to meet its statutory requirements as the Waste Disposal Authority for making a disposal provision.

 

·         Option 2 - Continue to accept the waste, but utilise alternative disposal options by using landfill or incineration; this is not an option as there is a desire to move this material up the waste hierarchy and to meet landfill diversion targets. These are also more expensive options, and incinerating recyclate is not a desired outcome for KCC.

 

·         Option 3 – Discontinue accepting the DMR waste from the Collection Authorities; this is not an option due to KCC’s obligation to take this waste as the Waste Disposal Authority.

 

·         Option 4 - Undertake a commissioning activity to secure a provider who is able to treat and utilise the waste material meeting the circular economy desired outcomes and is both financially and environmentally beneficial for the Authority, demonstrating best value for Kent residents.

 

Preferred option:

 

Option 4 is the preferred option. The authority is seeking to appoint a new Provider to secure a contract (for up to 39 months) that will benefit and achieve the best outcomes for the authority and Kent households and fulfil the Statutory duty of KCC operating under the Environmental Protection Act 1990, to dispose of collected municipal waste.

 

The commission of this contract will meet Kent CC’s Strategic Statement 2015 – 2020 regarding the following outcomes:

·         Kent communities feel the benefits of economic growth by being in work, healthy and enjoying a good quality of life.

The vision is to focus on improving lives by ensuring every pound spent in Kent is delivering better outcomes for Kent’s residents, communities and business.

Decision Maker: Cabinet Member for Environment

Decision due date: Not before 02/02/2021 to allow the proposed decision to be published on the FED for 28 days

Division affected: Ashford Central; Ashford East; Ashford Rural East; Ashford Rural South; Ashford Rural West; Ashford South; Dartford East; Dartford North East; Dartford Rural; Dartford West; Gravesend East; Gravesham Rural; Maidstone Central; Maidstone North East; Maidstone Rural East; Maidstone Rural North; Maidstone Rural South; Maidstone Rural West; Maidstone South; Maidstone South East; Northfleet & Gravesend West; Sevenoaks North & Darent Valley; Sevenoaks Rural North East; Sevenoaks Rural South; Sevenoaks Town; Sevenoaks West; Sheppey; Sittingbourne North; Sittingbourne South; Swale East; Swale West; Tenterden; Wilmington;

Lead officer: David Beaver

Notice of decision: 04/01/2021

Anticipated restriction: Open


04/01/2021 - 21/00001 Kent and Medway Business Fund Extension

– Kent County Council is seeking to extend the Kent and Medway Business Fund (KMBF) which is currently due to end on the 31 March 2021, for a further 2 years, until the 31 March 2023. The extended KMBF scheme will offer investments in the form of grants, loans, and equity, financed from recycled equity and loan repayments received from recipients of both the KMBF and the former Regional Growth Fund (RGF) schemes - Expansion East Kent (ExEK), Tiger and Escalate programmes. Investment in the extended KMBF scheme will be subject to the same decision-making structures, procedures, and safeguards that operate under the existing KMBF scheme.

 

Reason for the decision

 

KMBF and the former RGF schemes are administered by KCC via two contracts with the Department for Business, Energy & Industrial Strategy (BEIS). An East Kent contract (original contract end date 31 March 2021) and a West Kent, North Kent, Medway & Thurrock contract (original contract end date 31 March 2023).

 

BEIS have now unilaterally extended the East Kent contract until 31 March 2023 to bring its end date in line with the West Kent, North Kent, Medway & Thurrock contract.

 

When the Key Decision for the Kent and Medway Business Fund (KMBF) was agreed in 2016 (Decision 16/00107), the decision was made to seek approval to spend until the end date of the then East Kent contract – 31 March 2020. Now that the East Kent contract has been extended, KCC are seeking to extend the KMBF scheme until 31 March 2023.

 

Background

BEIS allocated £55 million from the Government’s Regional Growth Fund to KCC between 2011 and 2014. This funded three RGF schemes covering the whole of Kent and Medway and additional local authority areas:

 

        East Kent (Expansion East Kent - £35 million).

        North Kent, Medway, and Thurrock (Tiger - £14.5 million).

        West Kent (Escalate - £5.5 million).

 

These schemes operated from November 2011 to January 2016. For most businesses, loan finance was provided at 0% interest, with a repayment period of between 5 and 7 years.

 

Since January 2017, KCC has used the recycled RGF loan repayments to enable the Kent and Medway Business Fund (KMBF) to provide loans and equity investments ranging between £50,000-£500,000 to eligible businesses across Kent and Medway. Most funding recipients receive 0% interest loans, with a repayment period of up to 5 years. The recycled RGF loan repayments are also used to finance the Kent Life Sciences (KLS) Fund, a sub-programme of the KMBF scheme. This provides equity investments predominantly in the life science sector. Since 2017, KMBF has made the following investments:

 

 

No. of Investments

Value of Investments

KMBF Loans

73

£8,365,449

KMBF Equity (Kent Life Sciences Fund)

10

£4,100,000

Total

83

£12,465,449

 

KMBF Jobs Created FTEs

165

KMBF Jobs Protected FTEs

59

* FTE=Full-Time Equivalents

 

KCC are seeking to operate the extended KMBF scheme in a similar way, offering grants, loans, and equity.

 

Options (other options considered but discarded)

 

KCC could seek to appoint an external third-party to manage the grant and loans (an on-going external equity management arrangement already exists). This option has not been pursued due: a) the value of the contact would require a lengthy procurement exercise; b) this contract would only initially last for a maximum of two years i.e., March 2023; c) it is unclear if these arrangements would offer savings or improved  investment performance.

 

How the proposed decision meets the objectives of ‘Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement (2015-2020)’

 

The decision supports the outcome “All Kent’s communities benefit from economic growth and lower levels of deprivation” as it will allow KCC to deliver the Kent and Medway Business Fund, which is seeking to deliver business investment, create new jobs and safeguard existing jobs in the Kent area.

 

Decision Maker: Cabinet Member for Economic Development

Decision due date: Not before 02/02/2021 to enable the proposed decision to be on the FED for 28 days

Division affected: (All Division);

Lead officer: Martyn Riley

Notice of decision: 04/01/2021

Anticipated restriction: Open


04/01/2021 - 21/00005 - Investment of Getting Building Funding in third-party projects

To agree that the Getting Building Funding (GBF) will be used to support the third-party project - St George’s Creative Hub project promoted by Gravesend Borough Council - that the South East Local Enterprise Partnership’s Strategic Board prioritised to receive GBF at its board meeting on 11 December 2020.

To act as the accountable body for third-party projects within Kent’s geographical boundaries that are selected by the SELEP to receive GBF grant funding.

To delegate to the Section 151 Officer the authority to sign on KCC’s behalf a grant agreement or equivalent, where this is required to draw down funds following business case approval.

This key decision is required to enable a grant agreement to be entered into so that the Government funding can be secured for St George’s Creative Hub project, promoted by Gravesend Borough Council. Due to the terms and conditions of the Government’s Getting Building Fund, this funding can only be spent on specific GBF projects.

Background

On 3rd July 2020, the Government informed the South East Local Enterprise Partnership (SELEP) that it would receive £85million of ‘Getting Building Fund’ (GBF) for ‘oven-ready’ schemes to stimulate economic recovery and help mitigate the impact that COVID-19 has had on employment levels. GBF is capital grant funding.

Kent County Council has previously taken decision 20/00086 in September 2020 which enabled the investment of GBF into four third-party delivered projects within Kent. One of the schemes covered by this decision is the construction of a New Performing and Production Digital Arts Facility at North Kent College, Dartford. Since the decision was taken, the project has submitted a full busines case which is seeking a lower amount of GBF than in the original expression of interest.

£323,204 of GBF is therefore available to allocate to next project on the GBF reserve which is St George’s Creative Hub project, promoted by Gravesend Borough Council.
Options (other options considered but discarded)
If Kent County Council were to choose to not enter into a grant agreement the GBF funding could be either (i) retained by central government or (ii) reallocated by SELEP to another project(s).

How the proposed decision meets the objectives of ‘Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement (2015-2020)’ The GBF investment will help Kent County Council to deliver against its objectives within Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement (2015-2020). Specifically, the capital grant investment will help deliver these outcomes:

Kent communities feel the benefits of economic growth by being in-work, healthy and enjoying a good quality of life.

Kent business growth is supported by having access to a well skilled local workforce with improved transport, broadband and necessary infrastructure.

Kent County Council supports well planned housing growth so Kent residents can live in the home of their choice.

Kent’s physical and natural environment is protected, enhanced and enjoyed by residents and visitors.

Decision Maker: Leader of the Council

Decision due date: Not before 02/02/2021 To enable notification of the proposed decision to be published on the FED for 28 days

Lead officer: Sarah Nurden

Notice of decision: 04/01/2021

Anticipated restriction: Open


04/01/2021 - 20/00127 - Community Day Opportunities for Individuals with Disabilities Framework: Extension to call-off contracts

Proposed decision –Extend the call-off contracts with external providers delivering community day opportunities for Kent residents with a disability for a period of 12 months from 1 April 2021 and delegate authority to the Corporate of Adult Social Care and Health to take relevant actions, including but not limited to finalising the terms of and entering into required contracts or other legal agreements, as necessary to implement the decision.

 

Reason for the decision:The Community Day Opportunities for Individuals with Disabilities framework contract is due to expire on 31 March 2021, there is no extension clause, procurement was due to start in 2020. Due to the ongoing situation with COVID, it was not possible to commence any engagement activity. With the situation unlikely to change significantly in the coming months commissioners will not have the time to conduct a full and proper recommissioning process before the contract ends. It is proposed to start the project in early 2021.The future model of commissioning of these services is dependent on the outcome and recommendations of another programme of work, both are within the Making a Difference Everyday programme. The recommended course of action, to allow the appropriate time for recommissioning of the future contract, is for the current contracts to be extended for 12 months.

 

 

Decision Maker: Cabinet Member for Adult Social Care and Public Health

Decision due date: Not before 02/02/2021 in order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Clare Maynard

Notice of decision: 04/01/2021

Anticipated restriction: Open


04/01/2021 - 20/00130 - New leasing arrangement to develop a new Waste Transfer Station for KCC's use at Dunbrik, Sundridge.

         Reason for the decision

 

To secure new leasing arrangements for KCC to enable sustainable waste disposal operations through the provision of a new Waste Transfer Station. To provide enhanced capacity that is fit for purpose whilst accommodating future legislative changes.

 

         Background

 

A Waste Transfer Station has been located at Dunbrik, Sevenoaks since 1992. It is used for the bulking of household waste collected by Sevenoaks District Council; the site also receives quantities of trade waste on a commercial basis.

 

The transfer station is small and logistically limited in that there is insufficient capacity to receive all waste arisings collected by the District as the Waste Collection Authority. Alternative, but unsustainable arrangements exist at different locations to receive and bulk the local authority’s garden waste and some recycled materials. In addition to this, the Government’s Resources and Waste Strategy is expected  to mandate the separate collection of food waste from 2023 by the District Council, therefore the Kent County Council must make provision for this as part of its statutory undertaking as Waste Disposal Authority (WDA).

 

Further to this, the current facility is also unsustainable in terms of its ability to receive additional waste arisings expected as a result of planned housing growth within the district.

 

The landlord has existing planning consent to develop a new, much larger facility at the site for KCC’s use, although non-material, minor amendments would require further approval  by KCC’s Planning which is most likely to be administered via Officer delegation.  

 

An existing lease for the Transfer Station is in place until  2030, This lease will be relinquished and replaced by a new lease upon the completion of the new development, the current lease costs will be held until 2030 and to budget. In order that the Landlord recovers the capital investment, the term of the lease will extend for up to thirty years.

 

         Options (other options considered but discarded)

 

Over recent years KCC has investigated the potential of developing a Waste Transfer Station in alternative locals within the District but given the extent  of the green belt within the District, there are no viable alternative locations to develop a new site. The proximity to the capital and strategic road network makes this area highly desirable and costly which prohibits viable alternative arrangements.

 

Dunbrik has excellent transport links and is also sited closely to the waste transport depot for waste vehicles belonging to the District Council.

 

KCC does not have alternate waste sites outside the immediate border to support the District, and even if these were available compensatory revenue payments would be due to the Collection Authority due to additional travel – these would create an unnecessary higher carbon footprint.

Decision Maker: Cabinet Member for Environment

Decision due date: Not before 02/02/2021 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Sevenoaks North & Darent Valley; Sevenoaks Rural North East; Sevenoaks Rural South; Sevenoaks Town; Sevenoaks West;

Lead officer: David Beaver

Notice of decision: 04/01/2021

Anticipated restriction: Fully exempt  - view reasons


04/01/2021 - 20/00129 - Contract for the Processing & Recycling of Metal Waste

Reason for the decision

·       KCC currently has no formal contractual arrangements for the receipt and processing of metal, therefore KCC Waste Management is seeking a new formal contractual arrangement to manage the County’s waste metal.

Background

·       As the Waste Disposal Authority, KCC has a statutory responsibility to dispose of waste deposited at Kent’s 18 Household Waste Recycling Centres, of which one stream is metal.

·       KCC Waste Management has recently resumed ownership of metal as a waste stream since the completion of the HWRC and Transfer Station contract in Mid and East Kent (Nov 2020), where the provider held title. In West Kent, non-contractual arrangements have historically been in place and KCC is seeking to amalgamate the tonnages into a consistent and county-wide provision to seek optimum value for money for KCC.

·       A 5-year contract is sought to incorporate the processing of circa 4,000 tonnes which will include an appropriate break clause to protect KCC’s interests.

·       It is envisaged that the contract will be split into geographical Lots to take into consideration the haulage aspect of the disposal.

·       By processing metal, it is segregated into ferrous and non-ferrous streams, shredded, and recycled into either new steel products or sold on to other metal off-takers for reuse.

Options

·       Do nothing – the non-contractual arrangements will continue with an off-taker recycling the material. This is not an option as KCC will obtain best value for money through a competitive process and via a contractual arrangement.  

·       Discontinue accepting the metal waste at the HWRCs – this is not an option due to KCC’s obligation to take this material under waste legislation.

·       Undertake a full commissioning activity to procure a new contract - a new commissioning activity is required to secure a provider who can process the waste material which is both financially and environmentally beneficial for the Authority.

 

 

Preferred Option

·       Option 3 is the preferred option. The authority is seeking to appoint a provider to secure a contract (for up to five years) that will benefit and achieve the best outcomes for the authority and Kent households and fulfil the statutory duty of KCC operating under the Environmental Protection Act 1990.

 

Decision Maker: Cabinet Member for Environment

Decision due date: Not before 02/02/2021 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Kay Groves

Notice of decision: 04/01/2021

Anticipated restriction: Open


04/01/2021 - 20/00128 - Contract for the receipt and processing of Paper and Card

Reason for the decision

         KCC has entered into a short term supply agreement (from 16 January 2021 until 1st December 2021) for East Kent Paper and Card (est. 15,000 tonnes p/a) to ensure continuity of supply, whilst KCC goes out to market for the wider receipt and processing service which incorporates County-wide provision within a longer-term contractual arrangement.

 

Background

         As the Waste Disposal Authority, KCC has a statutory responsibility to dispose of waste collected by the Waste Collection Authorities and deposited at Household Waste Recycling Centres, one stream being  Paper and Card.

         The current arrangements are:

o        an existing contract with Smurfit Kappa (which ceases in December 2021) for the receipt and processing of paper and card collected at Kent’s 18 Household Waste Recycling Centres (HWRCs) and received from South West Kent’s kerbside collections.

o        a short-term contract (10.5 months) for the receipt and processing of paper and card collected from the East Kent kerbside which became KCC’s title in January 2021.

         A longer-term contractual arrangement (up to 5 years) is sought for the receipt and processing of paper and card collected from the East Kent and South West Kent kerbsides and to include paper and card from all Kent’s HWRCs.

         It is envisaged that the commission will be presented in geographical Lots to take account of haulage considerations to the treatment facility and will include provision for managing circa 33,000 tonnes of Paper and Card.

         This is an income generating material which is market tracked. There is further financial benefit in segregating the card from the mixed paper at the HWRCs.

 

 

Options (other options considered but discarded)

 

         Option 1 – Do nothing – the current arrangements will continue; this is not an option as one of the contracts is a short term contingency for East Kent only and the other contract ceases in December 2021 with no extension provision; best value would be secured from a longer term contract providing for all of the County’s Paper and Card processing needs.

         Option 2 – Discontinue accepting  Paper and Card waste from the Collection Authorities and at HWRCs; this is not an option due to KCC’s obligation to take this waste as the Waste Disposal Authority.

         Option 3 – Continue to accept the waste, but utilise alternative disposal options by using landfill or incineration; this is not an option as there is a priority  to move this material up the waste hierarchy and to meet landfill diversion targets.

         Option 4 – continue with the interim arrangement whilst undertaking a commissioning activity to secure a provider/s who is able to process and recycle the waste material meeting the circular economy priority outcomes which is both financially and environmentally beneficial for the Authority.

 

Preferred option:

         Option 4 is the preferred option. The authority is seeking to appoint a new provider to secure a contract (for up to five years) that will benefit and achieve the best outcomes for the authority and Kent households and fulfil the Statutory duty of KCC operating under the Environmental Protection Act 1990, to dispose of collected municipal waste.

 

Decision Maker: Cabinet Member for Environment

Decision due date: Not before 02/02/2021 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: David Beaver

Notice of decision: 04/01/2021

Anticipated restriction: Open


15/12/2020 - 20/00114 - Proposal to expand Whitstable and Seasalter Endowed CE Junior School from 192 places to 240 places, increasing the published admission number (PAN) from 48 to 60 for Year three entry in September 2021

Proposed decision:

 

The Cabinet Member for Education and Skills proposes to:

 

(i)            Issue a public notice to permanently expand Whitstable and Seasalter Endowed CE Junior School from 48 to 60 PAN from September 2021;

 

And, subject to no objections being received to the public notices

 

(ii)          Expand Whitstable and Seasalter Endowed CE Junior School from 48 to 60 PAN from September 2021;

 

(iii)         agree to provide £959,926 from the Children’s, Young People and Education Capital Budget for the permanent expansion of Whitstable and Seasalter Endowed CE Junior School from 48 to 60 PAN from September 2021;

 

(iv)         Authorise the Director of Infrastructure, Strategic and Corporate Services in consultation with the General Counsel and Director of Education to enter into any necessary contracts / agreements on behalf of the County Council; and

 

(v)          Authorise the Director of Infrastructure, Strategic and Corporate Services to be the nominated     Authority Representative within the relevant agreements and to enter into variations as envisaged under the contracts/

 

This decision is conditional upon planning permission being granted.

 

Reason for the decision:

 

Decision is required to proceed with the project and publish a public notice.

 

Background Information:

 

Whistable has two junior schools and they historically have operated for many years with organisationally inoperable Published Admission Numbers (the number of pupils it can take in each year group). In December 2018 Whitstable Junior School ran a consultation to reduce its Published Admission Number from 75 to 60 with effect from September 2020 onwards. This reduction was agreed by the Schools Adjudicator but was conditional on Whitstable and Seasalter CE Endowed consulting on a proposal to increase its PAN from 48 to 60 to ensure that there were sufficient Junior places to match the number of places in the Whitstable Infant schools. This proposal will ensure the financial viability of both junior and infant schools in Whitstable and ensure that all children attending the infant schools can have the opportunity to move onto a Whitstable Junior school. Whitstable and Seasalter Endowed CE Junior School is a popular school judged “Outstanding” by Ofsted.

 

Options (other options considered but discarded):

 

There are only two junior schools in Whitstable and therefore there were no other options available.

 

How the proposed decision meets the objectives of ‘Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement (2015-2020)’:

 

This proposal will help to secure our ambition “to ensure that Kent’s young people have access to the education, work and skills opportunities necessary to support Kent business to grow and be increasingly competitive in the national and international economy”

 

The Commissioning Plan for Education Provision in Kent 2020-2024 sets out the need for commissioning additional school places.

 

Decision Maker: Cabinet Member for Education and Skills

Decision due date: Not before 13/01/2021 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Whitstable West;

Lead officer: Marisa White

Notice of decision: 15/12/2020

Anticipated restriction: Open


24/11/2020 - 20/00112 - Changes to the KCC local funding formula for schools

Proposed Decision

 

To approve changes to the Kent County Council local funding formula for schools that is used to calculate school budgets from 1 April 2021. 

 

Delegate authority to the Corporate Director of Children, Young People and Education to make any necessary changes to the Local Funding Formula rates once final affordability is known in January 2021 after provisional school budgets have been calculated

 

 

Reason for the decision

 

·    In response to the Government confirming the additional funding for schools, Kent County Council is set to receive approximately £36m additional funding in 2021-22 for primary and secondary school budgets and approximately £20m for high needs related services. Funding for Early years providers is yet to be confirmed. This decision will confirm how this additional funding will be distributed in line with Government guidelines. 

 

·    Background: The Government has confirmed the Council continues to be responsible for operating a local funding formula for Kent maintained schools (and this formula is also used by the Education and Skills Funding Agency for calculating Kent academy budgets) during 2021-22 and legislation dictates that any changes to that formula is subject to an all school consultation. The consultation will focus on how we allocate any additional funding and a request to transfer a further 1% from the schools to the high needs block to support inclusive practices in schools (the latter is also subject to Secretary of State approval).

 

·    Options: the options considered are outlined in the consultation document to schools. Proposed changes to the primary and secondary schools funding formula have been limited to avoid any excessive deviation from the National Funding Formula (NFF) used by Government to allocate school funding to local authorities for distribution to schools. This is in line with previous recommendations from both schools & the Schools Funding Forum who have supported the general principle that “our Local Funding Formula should move towards the NFF, but at the same time continue to utilise local flexibility to address areas of local concern”. Mandatory factors and rates prescribed by Government have also limited proposed options.

 

·    The decision is linked to achieving the objective “the Children and young people in Kent get the best start in life” within the ‘Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement (2015-2020)’

 

Decision Maker: Cabinet Member for Education and Skills

Decision due date: Not before 23/12/2020 In order that the proposed decision can be publish for a minimum of 28 days, to meet statutory requirement

Division affected: (All Division);

Lead officer: Karen Stone

Notice of decision: 24/11/2020

Anticipated restriction: Open


18/11/2020 - 20/00108 - Residential Care Home Services Contract For People With Learning Disability, Physical Disability And Mental Health Needs - Opening Of The Dynamic Purchasing System

Proposed decision:

To approve the use of the Dynamic Purchasing System to enable new services to join the Residential Care Home Services Contract and delegate authority to the Corporate Director of Adult Social Care and Health to take other relevant actions, including, but not limited to, entering into and finalising the terms of relevant contracts or other legal agreements, as necessary, to implement the decision.

 

Reason for the decision:

The Dynamic Purchasing System is a procurement method designed to be opened periodically to enable new entrants to join, to meet our needs and demand and forms part of the process for the commissioning of Residential Care Home Services for People with a Learning Disability, People with a Physical Disability and People with Mental Health Needs.  Contracts for these services were awarded under decision number 18/00030, however, provision was not made in that decision to allow new services to join the contract. This decision seeks authority to use the Dynamic Purchasing System on a regular basis to ensure the appropriate mechanism is in place to award contracts to new services joining the Residential Care Home Services Contract.

 

Care homes form part of the services to meet statutory requirement for provision of services across Kent for People with a Learning Disability, People with a Physical Disability and People with Mental Health Needs. This provision relates to Strategic Outcome 2 and 3.

 

        Focus on improving lives by ensuring that every penny spent in Kent is delivering better outcomes for Kent’s residents, communities and businesses

        Older and vulnerable residents are safe and supported with choices to live independently

        Those with long term conditions are supported to manage their conditions through access to good quality care and support

 

 

Decision Maker: Cabinet Member for Adult Social Care and Public Health

Decision due date: Not before 17/12/2020 in order that the proposed decision can be publish for a minimum of 28 days, to meet statutoiy requirement

Division affected: (All Division);

Lead officer: Clare Maynard

Notice of decision: 18/11/2020


12/10/2020 - 20/00102 - Community Support Services for Disabled Children & Young People

Proposed decision

The Cabinet Member for Integrated Children’s Services is asked to agree that community support services for disabled children and young people (currently spot purchased) be included in the procurement exercise for the upcoming extension to the Adults Care and Support in the Home contract with future buying taking place through this provision for the duration of this contract.

 

Further Information –

 

There is currently a mixed economy of home care/community support services for disabled children, young people, and their families across Kent, secured via externally sourced providers under spot-purchase arrangements.

 

These arrangements do not facilitate a holistic approach to the market across the county. They generate a wide range of locally agreed rates and costs which are difficult to manage and administer. Information and intervention regarding effectiveness and performance is difficult within disparate working arrangements and inconsistent contractual arrangements.

 

It is our ambition to find a better commissioning solution to the provision of home care/community support services for the support for disabled children and young people.

 

Adults Social Care faced similar challenges and have recently procured a Care and Support in the Home Framework which contains a common set of terms and conditions, performance and reporting criteria as well as the opportunity to make more informed decisions about provision requirements as identified by Social Workers.

 

Opportunities now exist to align support to disabled children, young people and their families with this framework. Analysis suggests strong alignment of at least 80% between providers of spot purchased for support to children & young people and those included in the Adult’s Care and Support in the Home Framework.

 

Options -

 

1.  Do Nothing – this option would allow the continuance of local spot purchasing of community support for disabled children and all of the current risks (financial and otherwise) that are inherent in this approach. This option has been discounted for this reason.

 

2.      Procure new Framework ringfenced to Disabled Children (0-25) – this option is viable and would provide commonality of terms and conditions alongside the opportunity to manage performance, costs and provision in a more holistic fashion.

 

Our proposal is to utilise the Care and Support in the Home Framework recently let by the Adult’s Commissioning Unit to include provision for children and young people (0-25). The Framework already provides support to individuals 18+ and given the high correlation of suppliers to current arrangements there should be minimal disruption to the market in taking this approach.

 

How the proposed decision meets the objectives of ‘Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement (2015-2020)’

 

This service is purchased to meet the KCC Strategic Outcome of

‘Children and young individuals in Kent get the best start to life’.

 

The main supporting outcomes of the above are:

·           Kent communities are resilient and provide strong and safe environments to successfully raise children & young individuals

·           We keep vulnerable families out of crisis and more children and young individuals out of KCC care

·           Children and young individuals have better physical and mental health

 

Decision Maker: Cabinet Member for Integrated Children's Services

Decision due date: Not before 10/11/2020 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Christy Holden

Notice of decision: 12/10/2020

Anticipated restriction: Open


16/03/2020 - 20/00027 - Clean Up Kent and Public Realm Improvements

Proposed Decision:

 

a)            Approve a programme of works to deliver a range of projects to ‘clean up’ Kent and to improve the public realm  across Kent

 

b)            Approve the proposed funding allocations and project development arrangements required to support and deliver the programme; and

 

c)            Delegate authority to the Corporate Director for Growth Environment and Transport to take relevant actions, including but not limited to, entering into relevant contracts, legal arrangements or other arrangements, as necessary to implement this decision.

 

 

Background:

 

Kent’s Future, Our Priority’ will become Kent County Council’s new 5 Year Plan, to replace the previous strategic statement ‘Increasing Opportunities, Improving Outcomes (2015-2020)’. The Plan is structured around seven outcomes which reflect the key things that residents and businesses said were essential to a good quality of life in Kent. One of the seven outcomes is, A cleaner and greener Kent.’  

 

A key message from the recent public consultation was that residents care about the places they live in, they are proud of where they live, and want to protect these places by looking after the quality, maintenance and cleanliness of our physical environment, especially town centres, local streets, beaches, public rights of way and green spaces.

 

Options:

 

It was also clear from the public consultation that residents wantedthe County to be clear how it will deliver the plan. This detail is contained within the 5-Year Plan objectives including working with partners to improve the quality of Kent’s public realm.  It is intended that a range of physical improvements will be developed, in conjunction with local stakeholders to reflect different priorities  but will be targeted at cleaning up and improving the quality and appearance of the public realm.

 

Decision Maker: Cabinet

Decision due date: Not before 14/04/2020 In order that the proposed decision can be published for a minimum of 28 days in accordance to statutory requirements

Lead officer: Simon Jones

Notice of decision: 16/03/2020

Anticipated restriction: Open


20/12/2019 - 20/00007 - Proposal to permanently increase the capacity at Pilgrims Way Primary School, Pilgrims Way Canterbury CT1 1XU

Background –

 

The Kent Commissioning Plan for Education 2019-2023 identifies a need for additional places in the Canterbury City Planning Area from 2021 this is due to pressures from new housing developments in Canterbury City and specifically the private development on the former Howe Barracks Site. This development will produce a total of 500 new homes. In addition to this, the refurbishment of former army houses by Redbridge Council is resulting in 38 new families moving in from November 2019.  To mitigate the need for places, it is proposed that Pilgrims Way will expand by 0.5 forms of entry (FE) to become a 2FE Primary school. Pilgrims Way is the nearest primary school to these developments and was named for any developer contributions linked to the development of private housing on the former barracks site. Canterbury City Council Local Plan identifies 16,000 new homes over the plan period to 2031. 8,737 are planned for the Canterbury area, with 6,533 in the Canterbury City Primary planning area where Pilgrims Way Primary School is located. Pilgrims' Way Primary School was registered as a new school on 1st May 2018 and is part of the Veritas Academy Trust. They are awaiting their first Ofsted inspection. Currently Pilgrims Way has 261 on the school roll with 31 on the nursery roll totalling 292 (May school census 2019)

 

Proposed decision –

 

To expand Pilgrims Way Primary School by increasing the Published Admissions Number (PAN) from 45 places to 60 places from September 2021.

 

Decision Maker: Cabinet Member for Education and Skills

Decision due date: Not before 21/01/2020 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Canterbury City South;

Lead officer: Marisa White

Notice of decision: 20/12/2019

Anticipated restriction: Open


19/11/2019 - 19/00095 - Discovery Park: Growing Places Fund

Proposed Decision:

 

·         Kent County Council be the administration and funding decision authority for the £5.3m allocation from SELEP’s Growing Places Fund;

 

·         KCC draws down capital funds of £5.3m from the Growing Places Fund;

 

·         KCC makes available loan finance of up to £5.3m from the Growing Places Fund to support works at Discovery Park to build a spine road and associated infrastructure to enable the building of 500 new residential homes;

 

·         Authority be delegated to the Director of Economic Development to take appropriate actions, including but not limited to, entering into legal agreements as necessary to implement this decision.

   

Provided that:

 

1.    Kent County Council is able to agree a satisfactory loan agreement from Essex County Council as the accountable body for SELEP’s Growing Places Fund; and

 

2.    The receipt of a satisfactory application for loan finance for the works at Discovery Park subject to the rules of the Growing places Fund and the findings of an independent financial appraisal.

 

 

Background:

 

KCC shall invite applications for loan finance of up to £5.3m for infrastructure at Discovery Park. This £5.3m will be obtained from the Growing Places Fund (GPF), which is administered by the South East Local Enterprise Partnership (SELEP). Applications will then be appraised and considered through the same process as that which is currently used to determine applications for loans from the Kent and Medway Business Fund (KMBF). This means that any application will be required to submit a full business plan, be subject to independent appraisal and be considered by the KMBF Investment Advisory board before a decision is made by KCC. The owners of the Discovery Park site are aware of this proposed process and we anticipate that an application will be forthcoming when the process is launched. In parallel with this process, KCC shall seek to enter into a loan agreement with Essex County Council (the Accountable Body for GPF). These terms have been discussed with Essex County Council and have received an in-principle agreement. However, they will need to be formalised when an agreement to lend to a borrower have been reached.  

 

Options (it is a legal requirement (2012 Executive Arrangements regulations) to outline other options considered)

 

The alternative would be for Kent County Council not to act as an agent for SELEP for the £5.3m Growing Places Fund loan. There is no evidence that this would be a more effective way of achieving the outcome of securing investment in Discovery Park, and there is a risk if the funding allocation is returned to SELEP that it is no longer ring-fenced for investment in Discovery Park or the wider Kent area.

 

 

Decision Maker: Cabinet Member for Economic Development

Decision due date: Not before 18/12/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance to statutory requirements

Lead officer: Martyn Riley

Notice of decision: 19/11/2019

Anticipated restriction: Open


29/10/2019 - 19/00084 - Proposal to Expand West Hill Primary Academy from 72 places to 90 places in September 2020

Background Information:

 

Kent County Council (KCC) as the Local Authority has a statutory duty to ensure sufficient school places are available. The County Council’s Commissioning Plan for Education Provision in Kent 2019-23 is a five-year rolling plan which is updated annually. It sets out our future plans as Strategic Commissioner of Education Provision across all types and phases of education in Kent. A copy of the plan can be viewed from this link: http://www.kent.gov.uk/about-the-council/strategies-and-policies/education-skills-and-employment-policies/education-provision.

 

It is anticipated that there will be significant short and medium-term pressure for additional Year R places in the West Dartford Planning Group which indicates that additional capacity will be needed for 2019/20, continuing for later years.

 

As part of the measures being taken to address the capacity issues illustrated above, KCC is proposing that West Hill PAN to 90 for 2020.

 

Proposed Decision:

 

The Cabinet Member for Education and Skills proposes to expand West Hill Primary Academy, Church Walk, Dartford, Kent, DA12 2PR Dartford Road, Dartford, DA1 3DZ increasing the Published Admission Number (PAN) from 72 places to 90 places from September 2020.

 

Decision Maker: Cabinet Member for Education and Skills

Decision due date: Not before 27/11/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Dartford West;

Lead officer: Ian Watts

Notice of decision: 29/10/2019

Anticipated restriction: Open


01/07/2019 - 19/00052 - Gypsy and Traveller Pitch Allocation Policy

Proposed Decision:

 

To revise and update Kent County Council’s (KCC) Gypsy and Traveller Service Allocations Policy for managed sites.

 

 

Background:

 

This review work is part of ongoing, council-wide activity to update and improve our processes, policies and practices.

 

The priorities for the Gypsy and Traveller service are to:

 

·         Improve current service efficiency whilst also planning for future demographic pressures within the Gypsy and Traveller community through better planning and countywide coordination on the provision of good quality sites.

 

·         Manage the growing financial challenge by ensuring that pitch allocations are made in a clear and transparent manner and that rent affordability is confirmed prior to pitches being allocated.

 

·         Improve licensee vetting, licence agreements and enforcement policies to ensure our sites’ residents understand accepted levels of behaviour, including requirements for rent payments, both prior to being allocated a pitch and for the duration of their tenancy.

 

Decision Maker: Cabinet Member for Community and Regulatory Services

Decision due date: Not before 30/07/2019 In order that the proposed decision can be publsihed for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Palminder Sandher

Notice of decision: 01/07/2019

Anticipated restriction: Open


01/04/2019 - 19/00031 - Increase in the designated number at The Elms School, Dover

Background:

 

The Elms School is a good school designated for 96 pupils with behaviour and learning needs. Currently the school has 130 pupils on roll. This number is expected to increase to 158 from September 2019. It is necessary therefore, to regularise this situation and increase the designated number of the school via a statutory process.

 

Legislation requires that statutory proposals are undertaken where the number of pupils on roll of a special school exceeds its designated number by more than 10%. Therefore, we are proposing to increase the designated number to 158, to regularise the current position and to increase the number of places available. 

 

Proposed decision:

 

Increase the designated number of The Elms School, Dover from 96 to 158 places

 

Decision Maker: Cabinet Member for Children, Young People and Education

Decision due date: Not before 30/04/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Dover Town;

Lead officer: David Adams

Notice of decision: 01/04/2019

Anticipated restriction: Open


19/03/2019 - 19/00028 - Expansion of Palmarsh Primary School

Background Information:

 

In January 2017 permission was agreed to release £2,200,000 from the Education and Young People’s Services Capital budget to enable Palmarsh Primary School to expand to 1FE. It was understood that this would be the first phase of a gradual expansion to 2FE.

 

The first phase of the expansion would provide 3 new classrooms, a new entrance off Jubilee Close, offices and car parking with further classrooms being added in later phases.

 

Planning permission for the first phase of the expansion has been achieved. However, in order to secure the said planning permission significant adaptations needed to be made increasing the capital costs to £2,600,000.

 

Options:

 

Consideration has been given as to how we can scale back the first phase of the expansion plans, ensuring there is: is sufficient high quality classroom space for the school to expand to 1FE; provision of a new entrance off Jubilee Close; increased car parking and the completion of agreed s278 works.

 

Sufficient classroom space could be achieved via the removal of an old mobile classroom and replacing this with a new two classroom mobile unit. The new offices and permanent classrooms could be delivered in a later phases as an when there is a need for second FE of provision. The total costs for the mobile classrooms, new entrance off Jubilee Close, car parking and s278 works would be in the region of £700,000.

 

A variation to the present planning permission will be required if this was to proceed.

 

Proposed decision:

 

The Cabinet Member for Children, Young People and Education is asked to release £625,000 of the £2,200,000 already agreed from the Children, Young People and Education Capital budget to expand Palmarsh Primary School to 1FE.

Decision Maker: Cabinet Member for Children, Young People and Education

Decision due date: Not before 16/04/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: Hythe West;

Lead officer: David Adams

Notice of decision: 19/03/2019

Anticipated restriction: Open


20/12/2017 - 17/00125 - Healthwatch Kent interim contract

Proposed decision: To agree:-

 

a)    the implementation of an interim contract for the provision of a Local Healthwatch for Kent for the period April 1st 2018 to March 31st 2020, with sufficient break clauses to end earlier where appropriate; and

 

b)    To incorporate the Service User Forum and Mental health Action Groups into the Healthwatch Kent contract

 

How the decision relates to Corporate Objectives

 

·         Commissioning Framework Principle 7:  Customers at the heart of our commissioning approach

·         KCC’s commissioning of a Healthwatch for Kent is required by duties under the Health and Social Care Act 2012, which built upon the Local Government and Public Involvement in Health Act 2007

 

The matter is referred to in the Business Plan/Medium Term Capital Programme.

Decision Maker: Deputy Leader and Cabinet Member for Finance and Traded Services

Decision due date: Not before 17/01/2018 in order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Division affected: (All Division);

Lead officer: Emma Hanson

Notice of decision: 20/12/2017

Anticipated restriction: Open


20/09/2017 - 17/00094 - Disposal of Land East of Great Chart Primary School, Singleton

Approval to the Director of Infrastructure to progress with and enter into the necessary documentation to complete the disposal of the aforementioned property in consultation with the Cabinet Member for Corporate and Democratic Services. The Decision will seek legal agreements to be actioned to complete the sale of the relevant properties.

Decision Maker: Cabinet Member for Corporate and Democratic Services

Decision due date: Not before 18/10/2017 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Lead officer: Roderick Lemerle

Notice of decision: 20/09/2017

Anticipated restriction: Part exempt  - view reasons


06/10/2016 - 16/00101 - Proposal to expand Marden Primary School

The Cabinet Member for Children, Young People and Education will be asked to agree to:

 

      i.        Expand Marden Primary School, Goudhurst Road, Marden, Tonbridge, Kent, TN12 9JX, from 280 places to 420 places, increasing the published admission number (PAN) from 40 to 60 for Year R entry in September 2018

     ii.        Allocate the budget from the Basic Needs budget (full details to be provided within the Education and Young People’s Services Cabinet Committee Report)


In accordance with Appendix 4 Part 2 16 (a) of the Council’s constitution, the Council’s Executive Scheme of Officer Delegation provides that “Once a Member-level decision has been taken……the implementation of that decision should be delegated to officers…”  In this instance it is envisaged that the
Director of Infrastructure will inherit the authority to act and will enter into any necessary contracts/ agreements on behalf of the County Council or further delegate responsibilities in accordance with 16 (c) of the same scheme “Senior Managers exercising delegated powers will…be able to sub-delegate…functions to more junior officers”

Decision Maker: Cabinet Member for Children, Young People and Education

Decision due date: Not before 01/01/2018 In order to ensure that the council conforms to statutory and local governance requirements.

Division affected: Maidstone Rural West;

Lead officer: Jared Nehra

Notice of decision: 03/10/2016

Anticipated restriction: Open


26/02/2015 - Lawn Primary School, Gravesend - New Playing Field

Update 01 February 2017:  Officers have confirmed that the decision is still ‘live’ and that KCC continue to work with the landowner regarding use of the land and any consequential s106 arrangements.  The process is expected to be lengthy and is likely to be ongoing for the duration of 2017.

 

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The Cabinet Member will be asked to agree that KCC take a long lease of 99 years at a nominal rent from Lafarge to facilitate expansion of school roll.

Lafarge to create new playing field and to maintain subsoil thereafter.

The Playing Field is being delivered as part of a s106 Agreement being a contribution to mitigate the impact of adjacent development of 510 homes upon Lawn Primary School and free up space on the existing Lawn PS site to enable expansion of the existing school buildings from 1FE to 2FE.

Decision Maker: Cabinet Member for Corporate and Democratic Services

Decision due date: Before 01/01/2018 In order that the decision can be considered by the relevant Cabinet Committee before being taken by the Cabinet Member

Division affected: Northfleet & Gravesend West;

Notice of decision: 23/02/2015

Anticipated restriction: Open