Decision details

Proposed decision

The Cabinet Member for Education and Skills is asked to:

a)     approve the increase the Designated Number of places at Nexus Foundation Special School, Upper Haysden Lane, Tonbridge, Kent TN11, from 228 to 330 from September 2024.

b)     authorise the allocation of £1,260,000 in funding from the Children Young People and Education Services Basic Need Capital Budget to fund the first phase of works to permanently expand Nexus Foundation Special School.

c)     authorise the Director of Infrastructure, Strategic and Corporate Services in consultation with the Director of Education to enter into any necessary contracts or other legal agreements , as required to implement the decision.

d)     authorise the Director of Infrastructure, Strategic and Corporate Services to be the nominated Authority Representative within the relevant agreements and to enter into variations as envisaged under the contracts.

Reason for Decision and Background

Kent County Council (KCC), as the Local Authority (LA), has a statutory duty to ensure sufficient school places are available. The County Council’s Commissioning Plan for Education Provision in Kent 2024-28 (KCP) is a five-year rolling plan which is updated annually. It sets out our future plans as Strategic Commissioner of Education Provision across all types and phases of education in Kent. A copy of the plan can be viewed from this link:

http://www.kent.gov.uk/about-the-council/strategies-and-policies/education-skills-and-employment-policies/education-provision

The Commissioning Plan highlights the SEN place pressure that Kent has experienced, with the number of Education Health and Care Plans (EHCPs) increasing significantly in recent years.  The demand for special school provision within Tonbridge and the wider West Kent area has increased commensurately, and in recent years KCC has commissioned additional places at Nexus without providing additional accommodation.  Since the academic year 2021/22 Nexus has temporarily increased its intake to average of 16 on its main campus and to 6 for the Wouldham satellite to meet the commissioned demand.  The demand for places at Nexus is set to remain for the foreseeable future and therefore the proposed scheme provides the physical capacity to continue to admit the increased intakes on a permanent basis.

Options

Nexus is the only special school for children with Profound Severe and Complex needs in Tonbridge and, without the provision of permanent additional provision, pupils would need to travel further to access appropriate Special Education Needs (SEN) placements or be placed in expensive independent special needs provision.  Both options would increase the on-going financial pressure on the authority.

Financial Implications

Feasibility work has been undertaken which estimates the total cost of additional accommodation to be circa £4m.  This sum was included in the CYPE High Needs Provision Capital Budget agreed at County Council as at February 2024.

The delivery of the additional accommodation to provide capacity for the increased Designated Number is proposed to be delivered over two phases. The first phase of works will deliver the accommodation required for the September 2024 school year.  Costings and a tender process have been undertaken for the first phase of the works and an estimated cost of £802,400 identified.  This is to provide a modular building comprising 2 classrooms and dining hall.  The cost identified also includes design and management, planning application/building control, surveys, installation, and all associated works to construct and deliver the modular build.  This would provide the school with the initial capacity it would need to accommodate a staggered increase in pupil numbers.

It is proposed that the first phase of works will be a school managed scheme, with the roles and responsibilities of each party formally set out through a legal contract between KCC and Nexus. KCC will monitor progress regularly during the building works to ensure that the accommodation needs are being met.

A second phase of works would be undertaken to provide the school with the remaining additional accommodation it requires to admit a total roll of 330 pupils in subsequent years. An early estimate of the cost of Phase 2 is £2.88m, detailed costings will be developed as a design is progressed and planning permission sought. The pre-construction design costs associated with Phase 2 are approximately £420,000; this sum combined with the Phase 1 costs of £802,400 reaches the threshold for a Key Decision and therefore a total of £1,252,400 is being sought; with the capital cost of Phase 2 subject to a subsequent Key Decision.  

Revenue Funding:

There is no General Fund revenue funding requirement expected for phase 1 of the project as the scheme does not currently include the need for temporary mobiles to be hired based on the anticipated programme. Should the scheme not proceed through to completion, any costs incurred at the time of cessation would become abortive costs and are likely to be recharged to Revenue. This would be reported through the regular financial monitoring reports to Cabinet

Should the scheme progress, £6,000 per new learning space would be provided towards the cost of furniture and equipment. This would be provided to the school to purchase required equipment. In addition, an allowance of up to £2,500 may be payable to outfit each new teaching room with appropriate ICT equipment, such as touch screens or projection equipment.  The school would receive funding for the additional pupils that it admits in line with the funding allocated to special schools through KCC’s funding formula. All school related revenue costs highlighted will be met from the Dedicated Schools Grant, a ring-fenced grant from the Department of Education.  

As Cabinet Member for Education and Skills, I agree to:

(i)             Increase the Designated Number of places at Nexus Foundation Special School, Upper Haysden Lane, Tonbridge, Kent TN11, from 228 to 330 from September 2024.

(ii)            authorise the allocation of £1,260,000 in funding from the Children Young People and Education Services Basic Need Capital Budget to fund the first phase of works to permanently expand Nexus Foundation Special School.

(iii)          authorise the Director of Infrastructure, Strategic and Corporate Services in consultation with the General Counsel and Director of Education to enter into any necessary contracts/ agreements on behalf of the County Council with Nexus Foundation Special School.

(iv)          authorise the Director of Infrastructure, Strategic and Corporate Services to be the nominated Authority Representative within the relevant agreements and to enter into variations as envisaged under the contracts. Variations to contract value to be no more than 10% above the capital funding agreed by the Cabinet Member without requiring a new Record of Decision.