Proposed decision:To agree to award a new contract for the delivery of a Supported Accommodation in a Family Environment Service for older Children in Care and Care Leavers.
How the decision relates to Corporate Objectives: This activity is an element of the wider 0-25 transformation programme, including accommodation and support for 16-25 year old Children in Care, Care Leavers and vulnerable young people relating to Facing the Challenge Phase 2.
Financial Implications: The total lifetime (i.e. up to 48 months) value of the Contract is approximately £1,343,904. Costs are broken down into three areas; support, housing and management fees.
Support for young person paid to hosts
|
Support levels |
Weekly Cost |
|
Support* - Standard |
£140 |
|
Support* - Complex |
£240 |
|
Support* – Intensive |
£300 |
Housing costs
Fixed at £50 per week if the young person is aged 16 or 17 (ineligible to claim Housing Benefit). Housing is paid from Housing Benefit if the young person is aged 18 or over and paid directly to the Host by the young person.
Monthly management fees
Based on demand, as follows:
|
Demand ( number of arrangements) |
Monthly Contract Price* |
|
< 150 Arrangements per Month |
£20,291 |
|
150 – 400 Arrangements per Month |
£27,998 |
|
> 400 Arrangements per Month |
£32,872 |
Legal Implications: Spending the Council’s Money expects procurement to be competitive.
KCC has a statutory duty to provide suitable and safe accommodation that has the right level of support for Children in Care in accordance with the Children’s Act 1989.
Equality Implications: An EQIA assessment for the wider Children in Care, Care Leavers and Vulnerable Young People service transformation has been undertaken with supplementary focus on this specific action. The EQIA supports the intention to diversify provision according to need and ethnicity of young people.
An EQIA has also been completed for the new Supported Accommodation in a Family Environment Service, which highlights the increase in provision to meet the needs of young people.
The matter is referred to in the Children’s Commissioning Business Plan 2015-16.
3 October 2016: NOTE - this was previously known as, and listed on the Forward Plan of Forthcoming Executive Decisions, as ‘Proposal for the delivery of Supported Lodgings for Kent Care Leavers (decision number 15/00010)’ the information above this note relates to the revised proposal.
Proposed decision: To award a new contract to deliver Supported Accommodation in a Family Environment for Kent’s older Children in Care, Care Leavers and vulnerable young people.
[It was previously envisaged that a current contract would be extended by single source tender but this is no longer the case] [Decision updated 1 October 2015]
Financial Implications:
The budget for the contract consists of two parts;
management costs, and support costs, as detailed below. The tender is requesting bids of no more than
£350,000 for the management costs. Support costs to Hosts varies, but is expected to
be in the region of £1,500,000, based on figures from
2014-15.
|
Cost Area |
Total |
|
Management costs (fixed cost inclusive of all non-host related costs): |
£350,000 |
|
Host Costs (monies paid to hosts, based on provision against baseline as set 04.09.14): |
£1,500,000 |
|
Total: |
£1,850,000 |
Therefore, the value of any new contract for the required
service is not expected to be £1,850,000
Legal Implications:
Spending the Council’s Money expects procurement to be
competitive. However there are exemptions that may apply to this
action (e.g. the purchasing of adult and children’s services
are required by law under the National Assistance Act 1948 and the
Children Act 1989). Alternative processes are set out in
Directorate Operational Procedures.
Equality
Implications:
An equality impact assessment (EQIA) for the wider Children in Care
and Care Leavers service transformation has been undertaken, with
supplementary focus on this specific action. The EQIA supports the
intention to diversify provision according to need and ethnicity of
young people.
An EQIA has also been completed for the new Supported Accommodation
in a Family Environment Service, which highlights the increase in
provision to meet the needs of young people.
How the decision relates to Corporate Objectives:
This activity is an element of the wider 0-25 transformation programme, including accommodation and support for 16-25 year old Children in Care, Care Leavers and vulnerable young people relating to Facing the Challenge Phase 2.
The matter is referred to in the Strategic Commissioning Business Plan 2015-16.
Decision type: Key
Reason Key: Expenditure or savings of more than £1m;
Decision status: Recommendations Approved
Division affected: (All Division);
Notice of proposed decision first published: 23/03/2015
Department: Social Care, Health & Wellbeing
Contact: Karen Mills, Commissioning Manager 03000 416486 Email: karen.mills@kent.gov.uk Tel: 01622 694531.
Consultation process
In April 2015, the Children’s Social Care and Health Cabinet Committee was informed of the intention to extend arrangements with the current providers through a Single Source Tender. The committee gave its general support to the principle of extending the existing arrangements. However, subsequent consideration resulted in the agreement to follow a formal procurement exercise. This procurement exercise commenced on 9 October 2015. The tender documents were published on the Kent Business Portal.
Other consultation planned or undertaken: A total of 81 providers responded to an anonymous market engagement survey conducted in May 2015. Of the 81 that responded, 28 were Supported Lodgings providers. A Procurement Information Notice (PIN) was published on the Kent Business Portal to gain market understanding regarding delivery of this service. 17 providers expressed an interest on the Kent Business Portal.
Consultees
In April 2015 Children’s Social Care and Health Cabinet Committee were informed of the intention to extend arrangements with the current providers through a Single Source Tender. The committee gave its general support to the principle of extending the existing arrangements. However, subsequent consideration resulted in the agreement to follow a formal procurement exercise. This procurement exercise will commence on 9th October when the tender documents will be published on the Kent Business Portal.
Other consultation planned or undertaken:A total of 81 providers responded to an anonymous market engagement survey conducted in May 2015. Of the 81 that responded 28 were Supported Lodgings providers. A Procurement Information Notice (PIN) has been published on the Kent Business Portal to gain market understanding regarding delivery of this service. 17 providers expressed an interest on the Kent Business Portal.
Financial implications: Karen Mills, Commissioning Manager, Strategic Commissioning 03000 416486 karen.mills@kent.gov.uk
Legal implications: 15/00010