Decision details

A library management system is a fundamental component of the modern library service which covers all the core functions necessary to run the service- issue and discharge items, the library catalogue and all the information on our members. This business case outlines the preferred option as LRA approaches the end of the current contract.

The current contract for the Libraries Management System software (Spydus) was procured as part of an innovative SELMS (South Eastern Library Management System) consortium (a consortium of 11 library authorities working in collaboration) using the Local Authority Software Applications (LASA) Framework which is due to expire on 31st March 2017. Kent are keen to stay part of the consortium as enables greater collective buying power.

As a result a new accessible contract which has been procured through SELMS and which is open to all SELMS members and is now recommended for Kent to sign up to. This contract is due to commence on 1st April 2017. The contract will run for five years with an option to extend for a further two years until 31st March 2024. The total contract cost for the 5 years will be £898,054 and will result in a saving to KCC of £333,788 over this period, with potential further savings of £120k in years 6-7.

The Cabinet Member has approved the signing of a contract with the existing contractor procured through the LASA framework.  The contract will run for five years, with an option to extend for a further two years until 31 March 2024.