Decision details

Reason for the decision:

To replace the current legacy Oracle application and to provide Kent County Council (KCC) with modernised Enterprise Business Capabilities (EBC) covering finance, human resources, payroll and procurement, (including the replacement of existing support arrangements across Rimini Street, Velocity and Azure).

Background:

After completing a tender process, the EBC programme is in discussions with Oracle with regards to its BAFO (Best and final offer) for a cloud base solution to replace KCC’s 23-year-old Oracle system.

To support the Oracle Cloud proposal the EBC programme are also running, in parallel, a competitive tender between 3 identified System Implementors who will support the EBC Programme in implementing and Integrating the Cloud solution.

It is the intention of the EBC programme to conclude commercial discussions with Oracle and complete the assessment of the System implementation partners to ascertain the overall costs regarding implementation. The final costs will also include internal resource costs, external support as well as parallel running costs whilst the new Cloud platform is implemented, providing the Council with the overall true total implementation budget required to proceed to the implementation phase.

Options (other options considered but discarded):

The Council undertook soft market testing and a full tender process to assess all available options.

How the proposed decision meets interim strategic plan:

This decision maintains continuity of critical business processes and will enable a transformation of the way central services are delivered.

Data Protection implications:

The proposed contract with Oracle contains the appropriate provisions for compliance with the General Data Protection Regulations as they apply in the UK, tailored by the Data Protection Act 2018.

As Deputy Leader and Cabinet Member for Finance, Corporate and Traded Services I agree to:

1.    award a contract of 8 years for the provision of a cloud-based finance, HR, procurement and payroll service;

2.    award a contract for a System Implementor Partner, to support the Enterprise Business Capabilities Programme in implementing and Integrating the Cloud solution; and

3.    delegate authority to the Director of Technology in consultation with the Deputy Leader and Cabinet Member for Finance, Corporate and Traded Services, for the necessary contractual negotiations and authority to enter into any legal agreements to implement the above.