Decision details

17/00018 Proposed delegation to KCC officers to award and signing of the contract for the Records Management storage

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Purpose:

Proposed delegationto KCCofficers toaward andsigning ofthe contract for theRecords Managementstorage

 

The RecordsManagement Service(RMS) is an internal  service managed by Libraries, Registration & Archives(LRA) inpartnership withthe KCCRecords Managerwho isbased in theInformation, Resilienceand TransparencyTeam. Theservice operatesin orderthat KCCis compliant with theLord Chancellor's Codeof Practiceon themanagement of recordsissued under section 46of theFreedom ofInformation Act2000.

 

The contractto outsourcethe storageof KCC'smodem recordswas awardedto TNTBusiness Solutions,based inThurrock, onthe 1September 2011.

 

,Thecurrent contract withTNT BusinessSolutions isdue toexpire onthe 30July 2017.The value ofthe currentcontract isapproximately £200,000.00a year. The newcontract is proposed tobe upto tenyears meaningan estimatedtotal contractlife costof £2,160,000.00. This includesan additionalpotential £160,000for thepotential thatthe contractis let toa new 1               supplier.

Decision:

As Cabinet Member for Community Services, I agree to delegate to KCC officers award and signing of a new contract for the Modern Records Service following completion of the tender process.

Publication date: 04/04/2017

Date of decision: 04/04/2017

Effective from: 12/04/2017

Accompanying Documents: