Decision details

Background:

There is an existing ROD, decision number 14/000/44 for the processing of Green Waste in Kent. There is no delegation to extend the contracts under the existing ROD, however, there exists the option to extend within the current contractual arrangements. The Contracts have the option to extend the Initial Term in two phases: the first period of 48 months and the second period of 24 months.

The Contracts were awarded to:

·         SS1273 (Lot 3) – Green Waste arising in East Kent - Countrystyle Recycling Limited.   

·         SS1273 (Lot 4) – Green Waste arising in Mid Kent -   New Earth Solutions (Kent) Limited.

·         SS1273 (Lot 5) – Green waste arising in West Kent - New Earth Solutions (Kent) Limited.

The contract with Countrystyle Recycling Limited already contains conditions for incorporating the processing Waste collected from the kerbside, which is additional volume to that currently received at Household Waste Recycling Centres, this is in accordance with Regulation 72(1)(a) of the Public Contract Regulations 2015. The extension of this contract will enable KCC to meet future demand by incorporating the processing of green Waste collected from the kerbside by the Waste Collection Authorities in East Kent when the title of Waste transfers to KCC on 16 January 2021.

Options - it is a legal requirement (2012 Executive Arrangements regulations) to outline other options considered

There are two options as follows:

1.    Do nothing – the current contracts will elapse with an unofficial arrangement in place with the current provider/s.

2.    Extend the existing arrangements under the current contracts’ terms and conditions, with the additional processing of Green Waste collected from the kerbside by the Waste Collection Authorities in East Kent from 16 January 2021

The 2^nd option is possible as the existing contracts are satisfactory and performing well. A full procurement is not required as there is already the option to extend; both contracts are commercially competitive and have been through a competitive tendering process at the time of the initial decision.

To extend the current Organic Waste Processing contracts for up to six years and provide authority to the Director of Highways, Transportation and Waste the delegated authority to enter into necessary contractual arrangements to let the contracts.