Decision details

Reason for the decision

The Kent County Council (KCC) property estate across the portfolio is unsustainable, with high associated revenue costs to run buildings to support service delivery. The cost of maintaining our buildings at the current level is unmanageable, with estimated backlog maintenance cost standing at £42m across the buildings in the scope of this decision.

The Council needs to reduce the size of its property estate to reduce revenue costs in line with the Medium-Term Financial Plan (MTFP), reduce the backlog maintenance bill to ease pressure on the capital budget and protect the authority against future market uncertainty. This reduction will also support the Councils net zero commitments as it will bring a reduction in CO2 emissions from the estate.

The COVID-19 pandemic saw a shift in how service users’ access services and demonstrated that alternative delivery methods were viable. This decision facilitates a significant shift in service delivery towards alternative methods where appropriate.

Background

Since late 2021 the Programme team, KCC Analytics team and service representatives have developed the Needs Framework which assesses in detail the level of predicted service need across every single ward within the County. The Needs Framework used data to identify the varying level of need for different services across the county. This analysis included public transport mapping. The model is designed to compare need across the County and provide guidance as to where our resources can have the most impact for our residents. Our existing property footprint was overlaid on to of the Needs Framework to identify where we had buildings in, or close to, areas of higher need. The input of service experts also helped to inform the draft model.

Options (other options considered but discarded)

As part of the consultation document the following options were identified as alternative methods for reviewing the size of the estate and the buildings used for specific services:

-      Close the most expensive buildings to run.

-      Close the most valuable assets.

-      Close the most environmentally inefficient buildings.

-      Do nothing.

The consultation document concluded that these options would either disproportionately impact some of the highest need communities, or in the case of the Do Nothing option, would not achieve the required outcomes.

Specific options have been developed following the consultation and are included for member consideration and decision.  The options as set out in the paper were:

1.    Go further: making more significant changes to the model, closing more sites than originally set out in the consultation model.

2.    Consultation option: proceed and implement the option as set out in the consultation.

3.    Amend Need Framework to take greater weight of public transport network analysis: responding to the consultation by bringing back into the model centres based on consultation feedback regarding transport accessibility. 

4.    Amend Need Framework to take greatest weight of public transport network analysis: more significant changes to the model as a response to the consultation feedback.

5.    Do nothing: continue with the status quo and make no changes.

How the proposed decision supports the Framing Kent's Future - Our Council Strategy 2022-2026

The decision supports the following objectives within Framing Kent’s Future:

-      Levelling Up Kent; by facilitating the physical estate this supports the Family Hub model – this model better coordinates activity between KCC and our partners, particularly the NHS.

-      Infrastructure For Communities; by utilising the Need Framework to provide the right services, in the most appropriate format, for communities across Kent – recognising that a single ‘blanket’ approach will not work for many different communities.

-      Environmental Step Change; by reducing the carbon emissions from our own estate.

-      New Models of Care and Support; by providing the physical assets required to deliver services appropriate and responsive to adults and children that require our support.

The Decision supports the requirements set out in Securing Kent’s Future by facilitating revenue savings across the Corporate Landlord Estate (CLL) and service areas in scope.

Data Protection implications

A Data Protection Impact Assessment (DPIA) has not been required as no personal data is involved in the Programme options. A DPIA covers the consultation procedure for the entire Council.

Cabinet agree to:

a)       Consider and note the feedback from the Kent Communities Consultation on the proposals, as well as responses to the Family Hub Consultation, insofar as they are relevant to the Kent Communities proposals, alongside the amended policy and financial position set out in the report ‘Securing Kent’s Future;’

b)       Consider the options as set out in the decision report and confirmed Option 3 to be implemented including agreement of:

  i. The network of buildings to be utilised to support the delivery of following services:

•Open access youth and children services – including Public Health

•Adults with Learning Disabilities

•CLS – Adult Education

•Gateways

ii. The decommissioning of services at those buildings which are no longer to be utilised to support the delivery of the services outlined above.

iii. The co-design of outreach services with partners.

c)      Approve expenditure from capital budget to enable adaptations to the agreed network of buildings in order to facilitate the co-location of multiple services;

d)       delegate authority to the Corporate Directors of Children Young People & Education (CYPE), Growth Environment & Transport (GET), Deputy Chief Executives Department (DCED) and Adult Social Care & Health (ASCH) to design the staffing model to support the changes as agreed in part b of the decision above, undertake the necessary staff consultation and implement any changes as a result; and

e)       delegate authority to the Director of Infrastructure, in consultation with the Deputy Leader and Cabinet Member for Finance, Corporate and Traded Services, to enter into the necessary contracts and legal agreements to facilitate the implementation of the decisions.