Decision details

Proposed decision:

The Deputy Leader and Cabinet Member for Finance, Corporate and Traded Services to agree to:

1.    award a contract and the permitted contract term extensions to Rimini Street for the support of the Council’s Oracle E-Business Suite (April 2024 to April 2026 with the potential for extensions to 2027);

2.    delegate authority to the Director of Technology in consultation with the Deputy Leader and Cabinet Member for Finance, Corporate and Traded Services, to activate the permitted contract term extensions; and

3.    delegate authority to the Director of Technology to take other relevant actions, including but not limited to entering in contracts and other legal agreements, as required to implement this decision.

Reason for the decision:

The Council’s current support from Rimini Street for the Oracle E-Business Suite (EBS) expires on 5 April 2024.  E-Business Suite is used for critical business processes in finance, human resources and procurement, including payroll and accounts payable and is necessary in order to provide continuing support for Oracle whilst the Enterprise Business Capabilities project implementation is underway.

Background:

Rimini Street is a well-established and proven provider of support for Oracle E-Business Suite (including the Local Government sector). Contracting for support from Rimini Street will secure service continuity and will give the Council time to implement the Enterprise Business Capabilities system replacement.

Options (other options considered but discarded):

Alternative options have been considered but discarded which included:

1.    Using Oracle

2.    Moving to another supplier

Given the practical and financial considerations as well as timing, awarding a new contract to Rimini Street provides business continuity of service whilst the Enterprise Business Capabilities project implementation is underway.

How the proposed decision supports the Interim Strategic Plan:

This decision maintains continuity of critical business processes until such time as the Enterprise Business Capabilities project is fully implemented.

As the Deputy Leader and Cabinet Member for Finance, Corporate and Traded Services, I agree to:

1.    award a contract and the permitted contract term extensions to Rimini Street for the support of the Council’s Oracle E-Business Suite (April 2024 to April 2026 with the potential for extensions to 2027);

2.    delegate authority to the Director of Technology, in consultation with the Deputy Leader and Cabinet Member for Finance, Corporate and Traded Services, to activate the permitted contract term extensions; and

3.    delegate authority to the Director of Technology to take other relevant actions, including but not limited to entering in contracts and other legal agreements, as required to implement this decision.