Issue - meetings

A. Outturn Business Plan Monitoring 2009/10 and Risk Register

B.  EHW Financial Outturn 2009/10

Outturn Business Plan Monitoring 2009/10 and Risk Register

 (1)      Further to Minute 5 of 22 January 2010, the report presented a summarised full-year picture for each of the service units and an overview of the directorate as a whole.  As part of the outturn monitoring, progress was checked against each of the 2009/10 Service Level Business Plans and found that of the 166 projects and developments identified in the business plans for 2009/10, 159 (96%) were complete or part complete and being taken forward into 2010/11.

(2)       As part of a refined business planning process risk registers had been dovetailed more closely with the 2010/11 business plans.  The EHW 2010/11 Risk Register was set out in the Appendix to the report.  Inclusion of risks on the register did not necessarily mean there was a problem.  During 2010/11 the controls in the risk register would continue to be tested and checked in order of significance, and new actions monitored.

(3)       RESOLVED that:-

(a)               the progress against Environment, Highways & Waste Service Level Business Plans for the period 1 April 2009 to 31 March 2010 be noted; and

(b)       the Environment, Highways & Waste Directorate Risk Register updated in February 2010 be noted.

EHW Financial Outturn and Unit Operating Plan Outturn for 2009/10

(4)       The report summarised the 2009/10 financial outturn for each of the Service Units within the EHW Directorate, and was considered in conjunction with the report referred to above, bringing together financial and key activity and performance outcome information.

(5)       At it’s April meeting the Scrutiny Board recommended that all POSCs needed to formulate their arrangements for contributing to the development of the budget so that they were able to have an input at an earlier stage than previous years.  In particular POSCs should consider whether the Informal Member Groups set up following the November 2009 meeting should meet regularly between now and December when the draft budget needed to be finalised for formal consultation. 

(6)       The provisional revenue outturn was reported to Cabinet on 14 June together with recommendations on rollover for committed projects and contributions to reserves for uncommitted under spends.  The overall position for the EHW portfolio was a net underspend of £2,700 having taken into account the rephased projects.

(7)               Table 3 of the report identified the planned and actual spend on all capital projects in 2009/10 and the total approved and forecast spending over the lifetime of the projects.

(8)       RESOLVED that:-

(a)               the revenue and capital financial outturn for 2009/10 including rollovers for committed projects and changes to capital programme be noted; and

(b)               an Informal Member Group, together with appropriate officers, be asked to meet on a regular basis over the next 6 months in order to get a fuller understanding of the implications of potential budget reductions and report back to the full POSC in November and January.