Agenda and minutes

RESOLVED that the Minutes of the meeting held on 5 June 2013 are correctly recorded and that they be signed by the Chairman.

(1)       The Director of Governance and Law advised the Committee that elected Members had a specific legal exemption which enabled them to corporately discuss and determine Allowances.

(2)       The Corporate Director of Finance and Procurement advised the Committee that Option 2 in the report would be acceptable to Her Majesty’s Revenue and Customs (HMRC).  He agreed to seek written confirmation of this advice from HMRC. 

(3)       Pursuant to Committee Procedure Rule 2.26 (4) the Committee agreed to record the way in which all Members cast their vote in respect of recommending Option 2 as its preferred Option to the Remuneration Panel.  

(4)       Accordingly, the Chairman then put the proposition to the vote:

For (7)

Mrs A D Allen, Mr P B Carter, Mr G Cooke, Ms A Harrison, Mr R Latchford, Mrs P A V Stockell, Mr B J Sweetland.

Against (0)

Abstain (1)

Mrs T Dean

                        Carried

(5)       The Committee also agreed that the necessary deductions for tax and National Insurance Contributions (NICs) would take effect from 1 July 2013.

(6)       RESOLVED that:-

(a)               the necessary deductions for tax and NICs from Members’ travel claims be made with effect from 1 July 2013;

(b)               the Corporate Director of Finance and Procurement be requested to seek written confirmation from HMRC that it would consider Option 2 in the report to be acceptable; and

(c)               subject to HMRC giving no view to the contrary, the   Remuneration Panel be requested to consider the Options set out in the report in the light of the Committee’s preference for Option 2.

RESOLVED that: -

(a)               the report be noted; and

(b)       approval be given to the publication of the Members’ allowances and expenses for 2012/13 as detailed in Appendix A to the report and as required by the Local Authorities (Members’ Allowances) (England) Regulations 2003.

RESOLVED that:-

(a)       the following Committee appointments be recommended to the County Council:-

(i)                 Governance and Audit Committee: Mr Martin Whybrow;

(ii)               Planning Applications Committee: Mr Peter Harman; and

(iii)             Regulation Committee: Mr Peter Harman; and

(b)       the appointment of Mr Martin Whybrow to the Environment, Highways and Waste Cabinet Committee be noted.

(1)       The Committee delegated the filling of those vacancies that remained following consideration of this item to the Head of Democratic Services in consultation with the Cabinet Portfolio Holder for Corporate and Democratic Services and the Chairman of the Committee.

(2)       The Committee agreed the nominations set out in Appendices 1 and 2 of the report with the following amendments:-

(a)               Alliance (formerly Coalfield Communities Campaign): Mrs E D Rowbotham appointed instead of Mr G Lymer;

(b)               Dungeness Local Community Liaison Council: Mr D Baker appointed;

(c)               Powell Cotton Museum Trust: Mr R A Latchford appointed; and

(d)               Royal School for Deaf Children: Mr W Scobie appointed instead of Mr M J Northey.

(3)       In confirming the appointment of Mr L B Ridings, the Committee agreed that, in the light of The Duke of York’s Royal Military School becoming an academy, future nominations the School would be delegated to the Governor Appointments Panel. 

(4)       In respect of Appendix 5 to the report, the Committee agreed to cease to make appointments to Dorton House School and the Kent History Project. It also requested that the Head of Democratic Services investigate the need for appointments to be made to the Ashford Grammar School Endowment Fund; Collis Green Millennium Trust; the Lady Joanna Thornhill School Foundation; and Lady Margaret Boswell’s CE Educational Charity.  All other nominations set out in that Appendix were confirmed.

(5)       RESOLVED that:-

(a)               the appointments and nominations of representatives of the County Council be made as set out in the Appendix to these Minutes;

(b)               the Head of Democratic Services be given delegated powers in consultation with the Cabinet Portfolio Holder for Corporate and Democratic Services to fill the remaining vacancies in Appendices 1 and 2 of the report; and

(c)               The Head of Democratic Services be requested to investigate the need for appointments to be made to those Outside Bodies set out in (4) above.

RESOLVED that the report be noted.