Agenda and minutes

Apologies for absence were received from Councillors C Goddard, J Roberts, I Thomas and M Vye.

            To note appointment of Substitute Members in accordance with the agreed procedure.

It was noted that in accordance with the Operating Arrangements, Councillors M Tomlinson, R Tillson and C Windsor had been appointed as substitutes for Councillors J Roberts, C Goddard and I Thomas respectively.

To confirm the attached Minutes of the meeting of the Committee held on 14 December 2009.

The Minutes of the meeting of the Committee held on 14 December 2009 were approved as a correct record subject to the replacement of the word "consensus" with "majority" in the final paragraph and signed by the Chairman.

East Kent (Joint Arrangements) Committee Minutes of 18 December 2009

There were no items for consideration.

In accordance with Paragraph 7.1 of the Operating Arrangements any Member of the Committee may require that an item be placed for consideration on the agenda of the next available meeting.

There are no items for consideration.

There were no items for consideration.

To consider the attached report of the Project Team.

              The Chairman advised the Committee that an additional paper had been circulated at the meeting and with the Committee's consent the meeting was adjourned until 9.50 am to allow Members the opportunity to read it.

              On its resumption, the meeting heard from the Chief Executive of Shepway District Council on the nature of his authority's concerns over the reports proposals for joint services.  It was emphasised that despite concerns over its participation, Shepway District Council would not seek to prevent any of the other East Kent authorities from progressing with closer joint working arrangements on the basis outlined in the report.

              The Chief Executives for the other three East Kent authority’s stated that due to uncertainty over the level of future central government funding for local government the existing model of two years to develop shared services proposals to fruition would not deliver the required savings in time to avoid significant budgetary pressures arising.

              It was stated that a series of checks and balances had been established by the proposals that would ensure democratic involvement in decision-making where there was a question as to whether a shared service would deliver savings for an authority.  The involvement of Elected Members in service management would be on a similar basis to that where services had been contracted out with Members determining service levels.

              The target level of saving to be achieved from sharing a service was 10% overall.  It was acknowledged that this meant that individual authorities could save less or more than the 10% saving if the overall level of saving across all participating authorities was 10% or greater.  In addition, in certain circumstances an authority might opt to receive a lower saving in order to achieve a greater level of service provision.

            In response to questions from Members, the Committee was advised that the set-up costs for the proposed arrangements had yet to be identified but on the basis of the proposed staffing structure it was expected to be less than the £250,000 suggested.  The expenditure on a Director of Shared Service cost would be a single year cost, as it would be funded from savings made through shared services after that.  The Business Transformation Manager positions would be an internal appointment if a suitable candidate applied for the post and their existing work would be backfilled until the shared service was established.

              The issue of exit arrangements from joint working was raised and it was acknowledged that once a service had been shared it would be difficult to withdraw from the arrangements once the staff members had been transferred to the shared service.  At this point however, Members were only being asked to commit to the arrangements until 2011.

              It was proposed by Councillor A Perkins and duly seconded

              (a)      That the East Kent (Joint Scrutiny) Committee reaffirm its support for the resolution passed at its meeting held on 14 December 2010.

              (b)      That while the East Kent (Joint Scrutiny) Committee supports the principal of joint working it cannot  ...  view the full minutes text for item 21.