23/02/2024 - 23/00106 - Oracle Enterprise Business Capabilities (EBC) System - Hosting and Support

Proposed decision:

 

The Deputy Leader and Cabinet Member for Finance, Corporate and Traded Services to agree to:

 

1.    award a contract and the permitted contract term extensions to Rimini Street for the support of the Council’s Oracle E-Business Suite (April 2024 to April 2026 with the potential for extensions to 2027);

 

2.    delegate authority to the Director of Technology in consultation with the Deputy Leader and Cabinet Member for Finance, Corporate and Traded Services, to activate the permitted contract term extensions; and

 

3.    delegate authority to the Director of Technology to take other relevant actions, including but not limited to entering in contracts and other legal agreements, as required to implement this decision.

 

 

Reason for the decision:

 

The Council’s current support from Rimini Street for the Oracle E-Business Suite (EBS) expires on 5 April 2024.  E-Business Suite is used for critical business processes in finance, human resources and procurement, including payroll and accounts payable and is necessary in order to provide continuing support for Oracle whilst the Enterprise Business Capabilities project implementation is underway.

 

Background:

 

Rimini Street is a well-established and proven provider of support for Oracle E-Business Suite (including the Local Government sector). Contracting for support from Rimini Street will secure service continuity and will give the Council time to implement the Enterprise Business Capabilities system replacement.

 

Options (other options considered but discarded):

 

Alternative options have been considered but discarded which included:

 

1.    Using Oracle

2.    Moving to another supplier

 

Given the practical and financial considerations as well as timing, awarding a new contract to Rimini Street provides business continuity of service whilst the Enterprise Business Capabilities project implementation is underway.

 

How the proposed decision supports the Interim Strategic Plan:

 

This decision maintains continuity of critical business processes until such time as the Enterprise Business Capabilities project is fully implemented.

 

 

Decision Maker: Deputy Leader and Cabinet Member for Finance, Corporate and Traded Services

Decision due date: Not before 13/12/2023 To allow 28 day notice period required under Exeuctive Decision regulations

Lead officer: Tina Lloyd

Notice of decision: 14/11/2023

Anticipated restriction: Open


22/02/2024 - 23/00125 - Changes to the KCC local funding formula for schools

Proposed Decision:

 

To approve changes to the Kent County Council local funding formula for schools and early years providers that is used to calculate school budgets and early years rates from 1 April 2024. 

 

Delegate authority to the Corporate Director of Children, Young People and Education to make any necessary changes to the Local Funding Formula rates once final affordability is known.

 

 

Reason for the decision:

In response to the Government confirming the additional funding for schools, Kent County Council is set to receive approximately £25m in 2024-25 to increases in funding rates for primary and secondary school budgets. The Government has also indicated a further £10m for High Needs in 2024-25. This decision will confirm how this additional funding will be distributed to schools in line with Government guidelines. 

 

Background:

The Government has confirmed the Council continues to be responsible for operating a local funding formula for Kent maintained schools (and this formula is also used by the Education and Skills Funding Agency for calculating Kent academy budgets) during 2024-25 and legislation dictates that any changes to that formula is subject to an all school consultation which took place in November 2023 along with seeking views from the Schools Funding Forum. The consultation focuses on how we allocate any additional funding and a request to transfer a further 1.2% from the schools to the high needs block to support SEN Support services in schools (the latter is also subject to Secretary of State approval).

 

The Council is responsible for setting the funding formula rates for High Needs funded school places including mainstream top-up funding, specialist resource provisions, maintained and academy special schools, post 16 providers.

 

The Council is also responsible for setting the Early Years Local Funding Formula which is used for setting the rate paid to early years providers for the Free Entitlement Early Years Funding Rate and Free for Two Rate. However this will be subject to a separate key decision for 2024-25 due to the wider changes in Free Entitlement Funding.

 

Options:

The options considered for setting the primary and secondary school budgets are outlined in the consultation document to schools. Proposed changes to the primary and secondary schools funding formula have been limited to avoid any excessive deviation from the National Funding Formula (NFF) used by Government to allocate school funding to local authorities for distribution to schools. This is in line with previous recommendations from both schools & the Schools Funding Forum who have supported the general principle that “our Local Funding Formula should move towards the NFF, but at the same time continue to utilise local flexibility to address areas of local concern”.

 

The options for the setting of High Needs funding formula rates will be considered once the Government confirms final allocations.

 

The decision is linked to the key priority “Levelling up Kent” within the ‘Framing Kent’s Future (2022-26)’

 

Whilst the decision relates to the distribution of ring-fenced grant, this decision is linked to achieving the overall objectives of ‘Securing Kent’s Future – Budget Recovery Strategy’ whereby proposals will support the financial recovery of the High Needs Block of the Dedicated Schools Grant. 

 

Decision Maker: Cabinet Member for Education and Skills

Decision due date: Not before 01/02/2024 To allow 28 day notice period required under Exeuctive Decision regulations

Lead officer: Karen Stone

Notice of decision: 03/01/2024

Anticipated restriction: Open


23/01/2024 - 24/00007 - KCC Subsidy for the Gravesend to Tilbury Ferry Service Review

Proposed decision:

Subject to the outcome of public consultation to withdraw KCC subsidy for the support of the Gravesend to Tilbury Ferry service.  

 

Reason for the decision:

If taken, the decision will likely lead to the withdrawal of a service that has a high social value for users. 

 

Background:

There is a long history of a passenger boat service operating on the River Thames between Gravesend in Kent and Tilbury in Thurrock.  Since 2000, the service has operated with financial support from Kent County Council (KCC) and Thurrock Council.

 

The service operates 6 days per week offering a sailing every 30 minutes and over 100,000 passenger journeys are made on the ferry each year by users which include commuters from both Kent and Thurrock and school children attending schools in Gravesend.

  

The cost of running the service has increased due to fuel, staffing and other costs and this has increased the subsidy required to support the contract. At the same time, the pressure on Local Government finances has increased and the costs of supporting the ferry have become more difficult to sustain. 

 

In October 2023, Thurrock Council advised KCC that they could not afford an increase to the contract cost and may struggle to commit to funding for the service in the longer term. KCC have supported the continuation of the service in the immediate term and are currently meeting the cost of the subsidy in full, without a contribution from Thurrock.   However, KCC is not sure that we can cover all the costs in the longer term and the funding that we can make available would not be enough to support the service without Thurrock’s contribution.

 

This means there is a doubt about the future of the service beyond the current contract which expires at the end of March 2024. 

 

Options (other options considered but discarded):

 

To maintain subsidy but only at current (Kent only) levels.   

 

To have ceased the contract with immediate effect in light of the loss of funding from Thurrock.

 

To let contract expire in March 2024 without public consultation on impacts

 

 

How the proposed decision supports Framing Kent’s Future 2022-2026: (https://www.kent.gov.uk/about-the-council/strategies-and-policies/corporate-policies/our-council-strategy)

 

Under priority 2: Infrastructure for communities there is a stated commitment is to ensure residents have access to viable and attractive travel options that allow them to make safe, efficient and more sustainable journeys throughout Kent.

 

However due to the current financial pressures, in line with the budget recovery strategy; Securing Kent’s Future, the level of investment need to support the ferry service has to be proportionate to ensure other supported bus services can continue to operate.

 

How the proposed decision supports Securing Kent’s Future: Securing Kents Future - Budget Recovery Strategy.pdf

 

Under objective 2: Delivering savings from identified opportunity areas to set a sustainable 2024/25 budget and MTFP allcontracts that are expiring within the next 12 months are required to be reviewed to ensure they meet Best Value.

 

Under objective 3: Policy choices and scope of Council’s ambitions all discretionary spending is to be reviewed.

 

Decision Maker: Cabinet Member for Highways and Transport

Decision due date: Not before 21/02/2024 To allow 28 day notice period required under Exeuctive Decision regulations

Lead officer: Stephen Pay

Notice of decision: 23/01/2024

Anticipated restriction: Open


03/01/2024 - 23/00113 - Families First for Children - Pathfinder

Proposed decision 

 

The Cabinet Member for Integrated Children’s Services is asked (subject to selection by the DfE as an appropriate Pathfinder) to:

 

A)   Agree to enter into relevant agreements with the DfE to become a Pathfinder for the delivery of Families First for Children (agreement to include the acceptances of relevant Memorandums of Understandings and associated funding)

 

B)   Delegate authority to the Corporate Director of Children, Young People and Education, in consultation with the Cabinet Member for Integrated Children’s Services, to take other relevant actions, including but not limited to, finalising the terms of and entering into required contracts or other legal agreements, as necessary to implement the decision.

 

 

Reason for the decision

 

The Department for Education (DfE) published Stable Homes, Built on Love – an Implementation strategy and consultation on 2 February 2023, the consultation was backed by £200m additional investment. The Families First for Children (FFC) Pathfinder is a core commitment made in the strategy.

 

Kent County Council applied to become a FFC Pathfinder through Wave 2 of the programme on 6 November 2023 with support from the Assistant Chief Constable and the Director of Children’s Services in the Kent and Medway Integrated Care Board. This is in recognition that becoming a FFC Pathfinder will require greater integration and system level reform of services to transform the multi-agency safeguarding arrangements, Family Help, Child Protection and Family Networks.

 

Approval is sought to engage in progressing the application and implementing the requirements, including spending the money in line with the conditions.

 

Background

 

The Stable Homes, Built on Love strategy sets out a vision to re-balance children’s social care away from costly crisis intervention to more meaningful and effective early support. It sets out actions that seek to:

 

       Address urgent issues facing children and families now

       Lay the foundations for whole system reform

       Set national direction for change

 

The DfE states it will reform in phases, investing £200m over the next two years. After two years they will refresh this strategy, scaling up new approaches that have been tested and bring forward legislation (subject to parliamentary time).

 

The key features of this programme include:

  • Establishing a system-wide, 'Families First' culture, which addresses structural inequalities, attends to the full spectrum of families’ contexts and needs, and facilitates a welcoming and effective system for children and families.
  • Clarifying and strengthening multi-agency safeguarding arrangements, ways of working and independent scrutiny. This includes strengthening the role of education in multi-agency safeguarding arrangements at strategic level.
  • Streamlining and supporting effective multi-agency information sharing and case management systems.

 

Options (other options considered but discarded)

 

To not accept the offer, if it is forthcoming from the DfE for KCC to become a Pathfinder in Wave 2 of the programme. KCC has significant pressures and challenges and is advanced in integration, this funding would boost the delivery of integrated teams in adopting the FFC model of delivery. It is highly likely that this will be the direction of travel for all Children’s Services.  KCC would be required to transform services in the future without transformation funding.

 

How the proposed decision supports the Strategic Statement:

 

The proposed decision supports Framing Kent’s Future Our Council Strategy 2022-2026, Specifically Priority 4 New Models of Care and Support:

 

To support the most vulnerable children and families in our county, ensuring our social work practice supports manageable caseloads, reflective learning, joined up safeguarding and

effective corporate parenting arrangements incorporating the priorities as listed below:

 

  •    Support further improvement in the quality of social care practice through investing in our children’s social care workforce, ensuring appropriate caseloads and reflective learning time available for our social workers, and further developing the Kent Social Work Academy.
  •    Embed our ‘One front door’ approach, working with partners to ensure referrals to children’s social care are efficiently and consistently managed to provide the child or family with the right help at the right time.
  •    Embed a whole-family approach, tackling the underlying problems that might cause concern in a child’s family, such as domestic abuse, substance misuse and parental mental health.”

 

Decision Maker: Cabinet Member for Integrated Children's Services

Decision due date: Not before 10/01/2024 To allow 28 day notice period required under Exeuctive Decision regulations

Lead officer: Florah Shiringo

Notice of decision: 12/12/2023

Anticipated restriction: Open


03/01/2024 - 23/00120 - KCC Digital Strategy 2024 - 2027

Proposed decision

 

The Deputy Leader and Cabinet Member for Finance, Corporate and Traded Services to agree to the adoption of theKCC Digital Strategy 2024-2027.

 

Reason for the decision

KCC requires a Digital Strategy to coordinate and drive digital transformation activity and to provide an overarching framework that encompasses KCC’s current and future digitally focused strategies and policies.

 

Background

KCC has a Technology Strategy but has never had a Digital Strategy. The Digital Strategy will focus on how KCC exploits technology to support and facilitate better digital experiences.

 

Options (other options considered but discarded)

Do nothing – discarded.

 

How the proposed decision supports the Framing Kent's Future - Our Council Strategy 2022-2026

This Strategy directly supports KCC response within the KCC Strategy, “Framing Kent’s Future, 2022-26”. Within this, KCC emphasise the importance of further digitising our services to improve the experiences of both our staff and our residents, the significance of investing in our ICT infrastructure and harnessing digital technologies. Substantial investments in technology have already been made, establishing robust architecture, and implementing modern internal tools, such as the enterprise-level Microsoft 365 environment. These advancements have significantly improved our technological foundations, providing a strong basis for the next phase of digital transformation, which will empower staff to excel in their roles, and improve customer experience for the residents of Kent. This is further demonstrated through our commitment to the Local Digital Declaration.

 

How the proposed decision supports Securing Kent’s Future

 The Digital Strategy supports the Council’s Securing Kent’s Future strategy, which states “The Digital Strategy sets out how the council can accelerate digital change to drive further efficiencies whilst also improving service quality and responsiveness.”

 

Objective Four of Securing Kent’s Future Strategy identifies the requirement for “Further transforming the operating model of the Council” and that “almost certainly, KCC will need to be a leaner organisation” and “drive new ICT and digital capabilities into its core service offer”. 

 

Decision Maker: Deputy Leader and Cabinet Member for Finance, Corporate and Traded Services

Decision due date: Not before 01/02/2024 To allow 28 day notice period required under Exeuctive Decision regulations

Lead officer: Dave Lindsay

Notice of decision: 03/01/2024

Anticipated restriction: Open


03/01/2024 - 23/00119 - Kent Public Service Network (KPSN) 2024 re procurement

Proposed decision:

 

The Deputy Leader and Cabinet Member for Finance, Corporate and Traded Services is asked to:

 

i.       APPROVE the award of a contract for the provision of network and telecommunication connectivity services for a period of 4 years, from 8 August 2024 to 7 August 2028, with the option for a contract extension of a further 3 years from 8 August 2028 to 7 August 2031, which will continue to be managed by the Kent Public Services Network Partnership.

 

ii.      DELEGATE authority to the Director of Technology, to finalise terms of and award contracts to the successful provider and to approve, in consultation with the Deputy Leader and Cabinet Member for Finance, Corporate and Traded Services, the exercise of any extensions permitted within the agreed contacts; and

 

iii.     DELEGATE authority to the Director of Technology to take other relevant actions, including but not limited to entering into contracts and other legal agreements, as required to implement the decision.

 

 

Reason for the decision

The Kent Public Services Network (KPSN) contract with Daisy Updata Communications Ltd (DUCL), part of Capita plc, is due to expire in August 2024. This decision will enable the award of the replacement contract for the next 4 years (maximum 7 years).

 

Background

KPSN is a self-funding, single ICT network delivering Wide Area Network (WAN), broadband and internet connectivity services to in excess of 1500 establishments, 500,000+ users, across 32 Kent partners (public sector organisations), including fire stations, schools, local Government offices, universities, colleges and health organisations.

 

In August 2014, KCC awarded a 10-year contract to DUCL to be the Service Provider of the KPSN network.

 

In September 2022, KPSN issued a Prior Invitation Notice (PIN) and conducted market engagement sessions with 8 network and communication suppliers, to ascertain an understanding of what the network and telecommunications market can provide and what has changed in terms of service offerings since the last contract was procured.

 

In August 2023, KPSN proposed a business case to KCC, recommending that the KPSN contract should be reprocured on a like for like basis via further competition on the YPO 976 framework, with a provision of continued flexibility to allow partners to migrate to KPSN provided Cloud services as and when required.

Options

A full options appraisal included direct award to an incumbent provider via a compliant framework, further competition via an alternative compliant framework and a full Public Contracts Regulations (PCR) Tender.

 

How the proposed decision supports the Interim Strategic Plan:

This decision will maintain continuity of critical business processes and services by continuing to provide connectivity and telecommunication services  to Kent County Council and 31 other Kent based public sector organisations.

 

KPSN are in the process of completing a full competitive procurement process which will ensure the market is thoroughly tested and ensures the awarded contract will continue to provide best value for money. 

 

 

 

 

Decision Maker: Deputy Leader and Cabinet Member for Finance, Corporate and Traded Services

Decision due date: Not before 01/02/2024 To allow 28 day notice period required under Exeuctive Decision regulations

Lead officer: Stuart Cockett

Notice of decision: 03/01/2024

Anticipated restriction: Open


15/11/2023 - 23/00108 - Disposal of the Former Halfway Houses Primary School site, Southdown Road, Halfway, Sheerness, Kent, ME12 3BE

Proposed decision:

 

To agree to the disposal of the property, the former Halfway Houses Primary School site, Southdown Road, Halfway, Sheerness, Kent, ME12 3BE and delegate authority to:

 

1.       The Director of Infrastructure, in consultation with the Deputy Leader and Cabinet Member for Finance, Corporate and Traded Services, to finalise the terms of the disposal; and

 

2.       The Director of Infrastructure to authorise the execution of all necessary or desirable documentation required to implement the above.

 

 

Reason for Decision:

 

The property is surplus to the Council’s operational requirements and due to the projected value, a key decision is required as per Kent County Council’s constitution.

 

Background Information:

 

The site is a former school building and playing field. It has been declared surplus by the Council as it is no longer required for operational purposes. The school was relocated to a new purpose-built facility on another site.

 

The Council intends to progress with the disposal of the site in line with its adopted Freehold Asset Disposal Policy. Initial advice provided from agents regarding anticipated values, indicates that a key decision is required.

 

Consent has been gained from the Secretary of State for Education, allowing Kent County Council to progress with a disposal, given the former education use of the site.

 

A decision is sought to authorise the disposal of the site and to delegate authority to the Director of Infrastructure to finalise the terms, subject to consultation with the relevant Cabinet Member.

 

Options:

 

The Council has an overarching duty under Section 123 of the Local Government Act 1972 to secure not less than best consideration in respect of property disposals. It also has a fiduciary duty to the residents of Kent.

 

The property is not required for the Council’s operational purposes and has been considered surplus to education needs following the relocation of the school to the new site.  Since vacation of the school site, alternative service needs were considered, and none have been identified. A disposal provides an opportunity to reinvest capital in agreed priorities, as set out in the Council’s Capital programme.

 

How the proposed decision supports the County Council’s Strategic Plan:

 

By securing a capital receipt to fund the Capital programme and to streamline the Council’s property portfolio to achieve financial and efficiency benefits in line with appropriate policy.

 

 

 

 

 

Decision Maker: Deputy Leader and Cabinet Member for Finance, Corporate and Traded Services

Decision due date: Not before 14/12/2023 To allow 28 day notice period required under Exeuctive Decision regulations

Lead officer: Hugh D'Alton

Notice of decision: 15/11/2023

Anticipated restriction: Part exempt


13/03/2023 - 23/00030 - Implementation of an independent Construction Consultancy Services Framework to support the implementation and delivery of the Capital Works Programmes

Proposed decision:

The Deputy Leader and Cabinet Member for Finance, Corporate and Traded Services to agree to the implementation of a new Independent Consultancy Services Framework to support the delivery of the Capital Works Programmes over a 6-year (4-year+1+1) contract period to include the following disciplines:

              Lot 1 – Multi-discipline (client delegated duties)

              Lot 2 – Project Manager (including client delegated Quantity Surveying duties)

              Lot 3 – Supervisor

              Lot 4 – Technical Advisor

              Lot 5 – Construction Design and Management Advisor

 

Reason for the decision

The Kent County Council had previously appointed consultants on a project-by-project basis via the Property Services Consultancy Framework, to provide professional consultancy services to support construction projects. However, the Framework expired in June 2020 and procurement of such services has since been conducted on a project-by-project basis, tendered or direct award procurements in-line with Spending the Council’s Money Policy and Public Contract Regulations.

 

The current method of procuring consultancy services is time consuming and resource intensive and requires a more efficient approach. In addition, a new professional consultancy services framework that aligns to the new construction partnership framework (already in place) and proposed minor work construction partnership framework (subject to procurement).

 

Options

There are 3 options to consider for the ongoing procurement of consultancy services:

              Insource of consultancy provision.

              Continuing with current arrangement of tendering/direct award for each requirement

              Establishing a new Construction Consultancy Framework.

 

Option 3, to establishing a new Construction Consultancy Framework is the preferred option, as this would provide a pre-qualified framework of consultants to efficiently support the projects procured via the new Construction and proposed Minor Works Partnership Frameworks on behalf of Kent County Council. It is likely that the Frameworks will work on a rotational basis so that all suppliers get equal allocation of works (performance and project dependant).  In addition to this the facility to undertake mini tenders will be included.

 

It is envisaged that the new Independent Construction Consultancy Services Frameworks will commence by October 2023.

 

How the proposed decision supports the Interim Strategic Plan

The proposed decision will support the objectives of Strategic Delivery Plan 2020 – 2023 by:

              Supporting the delivery of the Council’s Infrastructure Capital Delivery Programme

              Supporting the delivery of the Kent Commissioning Plan for Education Provision 2020-2024, including the Basic Need programme

              Supporting the KCC Corporate Estate maintenance programme.

              Supporting the KCC Education Estate maintenance programme.

Decision Maker: Deputy Leader and Cabinet Member for Finance, Corporate and Traded Services

Decision due date: Not before 11/04/2023

Lead officer: James Sanderson

Notice of decision: 13/03/2023

Anticipated restriction: Part exempt  - view reasons


29/10/2021 - 21/00096 - Contract for Post Mortem Facilities for the North West Kent Coroner area

Proposed Decision:

To award a 12 month extension to the contract for the provision of post mortem (PM) facilities to Dartford & Gravesham NHS Trust.

 

Background

The Coroners and Justice Act 2009 places a duty on Coroners to investigate deaths that are referred to them if they have reason to think that:

  • The death was violent or unnatural;
  • The cause of death is unknown; or
  • The deceased died while in prison, police custody or another form of state detention eg where a Deprivation of Liberty Safeguard Order (DoLS) is in place

In some cases the Coroner will order a PM to establish the cause of death and in such cases the deceased is taken to one of 5 NHS mortuaries across Kent and Medway located at Margate, Ashford, Dartford, Tunbridge Wells and Gillingham.

On behalf of the Senior Coroners, KCC ensures there is adequate storage capacity for coroner’s bodies and that the oroners have access to PM facilities.  KCC does not have its own public mortuary facility, and so like many other coroner areas across England and Wales it has no choice but to use local NHS hospitals which have the necessary facilities for this purpose; there are no private sector providers of PM facilities anywhere in England and Wales.

The contract with Dartford & Gravesham NHS Trust expired on the 30th September 2021 and it has been necessary to put a contract extension in place to secure this critical service until such time as the proposed Digital Autopsy facility at Aylesford opens for business, currently estimated for August/September 2022. The Trust is agreeable to extend the contract for 12 months as this will guarantee that all their fixed and variable costs are met, which is an understandable approach.  It has therefore been agreed that the contract will be extended from 1 October 2021 to 30 September 2022 and if need be, can be terminated early by KCC serving six months’ notice.

Decision Maker: Cabinet Member for Community and Regulatory Services

Decision due date: 29/11/2021

Notice of decision: 29/10/2021

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
The report will include commercially sensitive information.


14/10/2021 - 21/00089 - Kent Minerals and Waste Local Plan 2013-30: 2021 Review - Public Consultation

Proposed decision

Following a review of the 2016 Kent Minerals and Waste Local Plan, to approve and publish for public consultation (Regulation 18) proposed changes to the Kent Mineral and Waste Local Plan 2013-30 (the 2021 Review).

 

Background

The County Council has a statutory responsibility to plan for future minerals supply and waste management within Kent as set out in the National Planning Policy Framework 2021 (NPPF) and the National Planning Policy for Waste 2014 (NPPW). This responsibility is realised through the preparation of a Local Plan, in line with the Town and Country Planning (Local Planning) (England) Regulations 2012 (The Regulations).

 

The Kent Minerals and Waste Local Plan 2013-30 (KMWLP) was adopted by Full Council in July 2016 and subject to an early partial review of a limited number of policies in 2020 represents the planning policy framework for minerals and waste development in Kent. The KMWLP contains a number of policies relating to strategic planning for minerals supply and waste management capacity, as well as Development Management policies against which planning applications for these types of development should be assessed. The Plan also includes a number of policies related to the safeguarding of mineral resources and waste management facilities. 

 

The Regulations require Local Planning Authorities to review their Local Plans every 5 years.  This is to ensure that the policies remain relevant, conform to national policy and guidance and satisfactorily address the needs of the local community. Policies must be both legally compliant and sound, and in order to be considered sound they should meet the tests of being positively prepared, justified, effective and compliant with national policy. The Plan was partially reviewed in 2020 in the KMWLP Early Partial Review 2020. 

 

In accordance with plan making requirements set out in the Regulations, the Council has undertaken a 5 year review of the 2016 adopted KMWLP and identified a number of policies as outdated or no longer meeting the tests of soundness. This assessment is set out in detail in the Review of the Kent Minerals & Waste Local Plan 2021. The identified changes needed to the 2016 Kent Mineral and Waste Local Plan form the basis for the next plan making cycle.

 

Revisions are proposed to the Local Plan to principally reflect changes in national policy and guidance since 2016. These include amongst others changes to the National Planning Policy Framework, government policy and guidance on the achievement of a circular economy and those concerned with climate change and protection and enhancement of the natural environment. Revised draft policy and supporting text has been prepared. To satisfy the requirements of the Plan Making Regulations, consultation is now required on the proposed revisions to the adopted Plan so as to inform and influence future local plan work and the version that the Council will ultimately submit for examination to the Planning Inspectorate.

How the proposed decision meets the objectives of ‘Setting the Course’: Kent County Council’s Interim Strategic Statement (December 2020)

The Kent Minerals and Waste Local Plan delivers the Council’s adopted Mineral and Waste planning strategy and policies and is important in the determination of planning applications in Kent. A local plan is in accordance with national planning policy and guidance and provides a local perspective.  It supports the County Council’s corporate policies contained within the Council’s Setting the Course – Kent County Council’s Interim Strategic Plan 2020, which sets the Council’s priorities until 2022.

 

Kent’s mineral and waste planning policies support and facilitate sustainable growth in Kent’s economy. In addition, they support the protection and creation of a high-quality environment, with accessible local services that reflect the needs of the community. The proposed revised policy will reflect recent changes to the environmental agenda including mitigation and adaptation to climate change and Kent’s Climate Change Statement and measures to support covid recovery.

Decision Maker: Cabinet Member for Environment

Decision due date: Not before 12/11/2021 Affects two or more Electoral Divisions

Division affected: (All Division);

Notice of decision: 14/10/2021

Anticipated restriction: Open


09/09/2021 - 21/00076 - Provision of Community Support Services for Disabled Children and Young People - Outcome of Procurement Process

Proposed decision –

 

Contracts to be awarded to successful providers for the provision of Community Support Services (Care and Support in the Home) for Disabled Children and Young People following a recent procurement exercise linked to the Adults Care and Support in the Home contract.

 

Delegate decisions on the implementation to the Corporate Director of Children, Young People and Education, or other Officer, in consultation with the Corporate Director of Adult Social Care and Health as appropriate.

 

Further information –

 

Decision 20/00102 - Community Support Services for Disabled Children & Young People was taken on 19 March 2020 and allowed officers to follow a competitive procurement process for children’s community support services within the Adults ‘Care and Support in the Home’ contract. 

 

Following the competitive procurement process a further decision is required to award the contracts to the successful providers. 

Decision Maker: Cabinet Member for Integrated Children's Services

Decision due date: Not before 08/10/2021

Division affected: (All Division);

Lead officer: Christy Holden

Notice of decision: 09/09/2021

Anticipated restriction: Open


09/09/2021 - 21/00079 - Contracts for Post Mortem Facilities for the Mid Kent & Medway, North East Kent and Central & South East Kent coroner areas

Proposed Decision

 

To award 12 month extensions to the contracts for the provision of post mortem (PM) facilities to East Kent Hospitals NHS Trust and Medway NHS Trust.

 

Further Information

The Coroners and Justice Act 2009 places a duty on Coroners to investigate deaths that are referred to them if they have reason to think that:

  • The death was violent or unnatural;
  • The cause of death is unknown; or
  • The deceased died while in prison, police custody or another form of state detention eg where a Deprivation of Liberty Safeguard Order (DoLS) is in place

In some cases the Coroner will order a PM to establish the cause of death and in such cases the deceased is taken to one of 5 NHS mortuaries across Kent and Medway located at Margate, Ashford, Dartford, Tunbridge Wells and Gillingham.

On behalf of the Senior Coroner, KCC ensures there is adequate storage capacity for Coroner’s bodies and that the Coroner has access to PM facilities.  KCC does not have its own public mortuary facility and so like many other coroner areas across England and Wales it has no choice but to use local NHS hospitals which have the necessary facilities for this purpose; there are  no private sector providers of PM facilities anywhere in England and Wales.

The contracts with these two NHS Trusts expire on the 30th September 2021 and it is necessary to put in place contract extensions to secure this critical service until such time as the proposed Digital Autopsy facility at Aylesford opens for business, currently estimated for July 2022. Discussions have been held with each of the Trusts and whilst they are happy to extend the contracts they have insisted this must be for 12 months to guarantee that all their fixed and variable costs are met, which is an understandable approach.  It has therefore been agreed that the contracts will be extended from 1 October 2021 to 30 September 2022 and if need be, can be terminated early by KCC serving six months notice.  

 

Financial Implications

 

The contract with East Kent NHS Trust is a fixed fee regardless of activity levels and is paid in 12 equal installments.  At the point where the DA facility opens, all deceased that would normally have undergone an invasive PM will be scanned, so dependent on if and when notice is served to end the contract extension, KCC could potentially be liable for both DA scanning charges and the monthly charge for PM’s even though no PM’s will be taking place in the East Kent area.  To mitigate this scenario, the move over to DA will be phased with deaths in the East Kent area not being scanned until the contract extension comes to an end.  Based on 2020 activity levels the estimated cost of the East Kent contract extension is within the budgeted revenue cost for 2021-22.

 

The contract with Medway NHS Trust is based on a cost per PM, so if there are no PM’s, there are no costs to KCC.  This means that at the point where the DA facility opens, KCC will only have to meet the scan charge.    Based on 2020 activity levels the estimated costs of the Medway contract extension is within the budgeted revenue cost for 2021-22. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Decision Maker: Cabinet Member for Community and Regulatory Services

Decision due date: Not before 08/10/2021

Division affected: (All Division);

Lead officer: Giles Adey

Notice of decision: 09/09/2021

Anticipated restriction: Part exempt

Explanation of anticipated restriction:
The report will include commercially sensitive information.


16/03/2020 - 20/00027 - Clean Up Kent and Public Realm Improvements

Proposed Decision:

 

a)            Approve a programme of works to deliver a range of projects to ‘clean up’ Kent and to improve the public realm  across Kent

 

b)            Approve the proposed funding allocations and project development arrangements required to support and deliver the programme; and

 

c)            Delegate authority to the Corporate Director for Growth Environment and Transport to take relevant actions, including but not limited to, entering into relevant contracts, legal arrangements or other arrangements, as necessary to implement this decision.

 

 

Background:

 

Kent’s Future, Our Priority’ will become Kent County Council’s new 5 Year Plan, to replace the previous strategic statement ‘Increasing Opportunities, Improving Outcomes (2015-2020)’. The Plan is structured around seven outcomes which reflect the key things that residents and businesses said were essential to a good quality of life in Kent. One of the seven outcomes is, A cleaner and greener Kent.’  

 

A key message from the recent public consultation was that residents care about the places they live in, they are proud of where they live, and want to protect these places by looking after the quality, maintenance and cleanliness of our physical environment, especially town centres, local streets, beaches, public rights of way and green spaces.

 

Options:

 

It was also clear from the public consultation that residents wantedthe County to be clear how it will deliver the plan. This detail is contained within the 5-Year Plan objectives including working with partners to improve the quality of Kent’s public realm.  It is intended that a range of physical improvements will be developed, in conjunction with local stakeholders to reflect different priorities  but will be targeted at cleaning up and improving the quality and appearance of the public realm.

 

Decision Maker: Cabinet

Decision due date: Not before 14/04/2020 In order that the proposed decision can be published for a minimum of 28 days in accordance to statutory requirements

Lead officer: Simon Jones

Notice of decision: 16/03/2020

Anticipated restriction: Open


19/11/2019 - 19/00095 - Discovery Park: Growing Places Fund

Proposed Decision:

 

·         Kent County Council be the administration and funding decision authority for the £5.3m allocation from SELEP’s Growing Places Fund;

 

·         KCC draws down capital funds of £5.3m from the Growing Places Fund;

 

·         KCC makes available loan finance of up to £5.3m from the Growing Places Fund to support works at Discovery Park to build a spine road and associated infrastructure to enable the building of 500 new residential homes;

 

·         Authority be delegated to the Director of Economic Development to take appropriate actions, including but not limited to, entering into legal agreements as necessary to implement this decision.

   

Provided that:

 

1.    Kent County Council is able to agree a satisfactory loan agreement from Essex County Council as the accountable body for SELEP’s Growing Places Fund; and

 

2.    The receipt of a satisfactory application for loan finance for the works at Discovery Park subject to the rules of the Growing places Fund and the findings of an independent financial appraisal.

 

 

Background:

 

KCC shall invite applications for loan finance of up to £5.3m for infrastructure at Discovery Park. This £5.3m will be obtained from the Growing Places Fund (GPF), which is administered by the South East Local Enterprise Partnership (SELEP). Applications will then be appraised and considered through the same process as that which is currently used to determine applications for loans from the Kent and Medway Business Fund (KMBF). This means that any application will be required to submit a full business plan, be subject to independent appraisal and be considered by the KMBF Investment Advisory board before a decision is made by KCC. The owners of the Discovery Park site are aware of this proposed process and we anticipate that an application will be forthcoming when the process is launched. In parallel with this process, KCC shall seek to enter into a loan agreement with Essex County Council (the Accountable Body for GPF). These terms have been discussed with Essex County Council and have received an in-principle agreement. However, they will need to be formalised when an agreement to lend to a borrower have been reached.  

 

Options (it is a legal requirement (2012 Executive Arrangements regulations) to outline other options considered)

 

The alternative would be for Kent County Council not to act as an agent for SELEP for the £5.3m Growing Places Fund loan. There is no evidence that this would be a more effective way of achieving the outcome of securing investment in Discovery Park, and there is a risk if the funding allocation is returned to SELEP that it is no longer ring-fenced for investment in Discovery Park or the wider Kent area.

 

 

Decision Maker: Cabinet Member for Economic Development

Decision due date: Not before 18/12/2019 In order that the proposed decision can be published for a minimum of 28 days, in accordance to statutory requirements

Lead officer: Martyn Riley

Notice of decision: 19/11/2019

Anticipated restriction: Open


20/09/2017 - 17/00094 - Disposal of Land East of Great Chart Primary School, Singleton

Approval to the Director of Infrastructure to progress with and enter into the necessary documentation to complete the disposal of the aforementioned property in consultation with the Cabinet Member for Corporate and Democratic Services. The Decision will seek legal agreements to be actioned to complete the sale of the relevant properties.

Decision Maker: Cabinet Member for Corporate and Democratic Services

Decision due date: Not before 18/10/2017 In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Lead officer: Roderick Lemerle

Notice of decision: 20/09/2017

Anticipated restriction: Part exempt  - view reasons