To seek approval of the award of the Technical and Environmental
Services Contract(s) (TESC) to the preferred bidder.
The decision works toward priority 1 of Bold Steps for Kent by seeking to “Improve how we procure and commission services (to help the Kent economy to grow)”.
Impact/costs and risks of proposed decision:
This is a contract(s) to supply a wide range of consultancy services to the Enterprise and Environment Directorate covering Transportation Engineering (including public transport); Highway Engineering (including maintenance, design, construction supervision, health and safety); and Environmental Support (including air quality, noise, landscaping, planning, regeneration, ecology and waste). The proposed contract spend by KCC will be approximately £5M per year for an initial period of up to five years, with possible extension.
Decision type: Key
Decision status: Recommendations Approved
Notice of proposed decision first published: 21/12/2012
Decision due: December 2012 by Cabinet Member for Environment, Highways and Waste
Department: Growth, Environment & Transport
Contact: Paul Denman, Project Manager (H&T Procurement) Email: email@example.com.
Aims and level(s) of consultation
Gather opinions. Environment, Highways & Waste Cabinet Committee opinions will be sought to help ensure that the tender and evaluation process is sufficiently robust, in order to allow the Cabinet Member to sign off the final procurement outcome, prior to 4 January 2013.
Key consultee groups
§ Corporate Procurement
§ Legal Services
§ Potential Suppliers (Market Engagement)
Start and finish dates of consultation.
On-going consultation and engagement throughout the procurement process. To include:
§ Market Engagement: 24 and 25 May 2012
§ Bidders Day: July/August 2012
Plus the following key dates that must be adhered to:
§ Preferred Bidder/s Identified: December 2012
§ Standstill Period: 4 January 2013
§ Contract Award: 16 January 2013
§ Mobilisation: 21 January 2013
§ Contract Start: 1 April 2013
Equalities Impact Assessment included in the consultation documentation. Please state where this can be found.
The EIA will be part of the procurement project documentation.
Date of publication of consultation outcomes and updated Equalities Impact Assessment
December 2012: Preferred bidder(s) identified.
Informing Only (Who and when)
A working group exists to include Highways and Transportation, Regeneration, Waste, Planning and Environment, Legal, Procurement and Audit. A wide range of stakeholders will be informed as a part of the contract mobilisation process.
Has the matter already been discussed by a Cabinet Committee? If not when will be it discussed by the Cabinet Committee and the date of the meeting
Yes – on 12 January 2012 and 14 March 2012 at POSC. Three meetings of an Informal Members Groups (IMG) have also helped to explore the procurement options available. As the procurement process progresses further updates will be made to the EHW Cabinet Committee most likely at the September and November 2012 meetings.
Is the matter referred to in your Business Plan or Medium Term Capital Programme?
Yes. H&T Annual Plan 2012/13.
Which Members and electoral Divisions are affected by this proposed decision? Is it All Members?
The TESC is a county-wide contract(s) and it is anticipated that there will be provision for Districts to use the services.
Financial implications: Paul Denman - Project Manager (H&T Procurement) 01622 221857 -firstname.lastname@example.org
Legal implications: 12/01935
Equalities implications: The Technical and Environmental Services Contract(s) will have a “significant” effect on KCC’s services and are major contract(s) of approximately £5M per year. (Historically, the value has been around £12M per year). The preferred bidder(s) will be identified by following a robust procurement and tender evaluation process, which uses a series of strict selection criteria around cost, quality and value for money to generate the chosen contractor(s). Regular progress updates and decision meetings are taking place with the relevant KCC Procurement Boards. The Environment, Highways & Waste Cabinet Committee will be asked to endorse the final tender process, prior to Cabinet Member sign off and subsequent award.