Issue details

Household Waste and Recycling Centres and Transfer Station Contract

To seek approval for the award of the Household Waste and Recycling Contract (HWRC) and Transfer Station (TS) Contract to the preferred bidder or bidders.


Financial Implications: The proposed contract spend by KCC will be approximately £7.8M per year for an initial period of up to six years, with a possible six year extension based on performance.

Legal Implications: KCC have a statutory responsibility to provide a service to enable householders to dispose of their waste.

Equality Implications: Relevant EIA’s will be part of the procurement project documentation.

Bold Steps for Kent: The proposed decision is in line with priority 1 of Bold Steps for Kent ‘Improve how we procure and commission services (to help the Kent economy to grow)’.

The matter is referred to in the Waste Business Plan 2013

Decision type: Key

Reason Key: Expenditure or savings of more than £1m;

Decision status: For Determination

Division affected: (All Division);

Notice of proposed decision first published: 03/03/2014

Anticipated restriction: Part exempt  - View reasons

Explanation of anticipated restriction:
It is likely that some financial information relating to individuals or business involved but not yet awarded the contract will be exempt from publication. County Councillors will have access to the information, some of which will be released in to the public domain on completion of contracts.

Department: Growth, Environment & Transport

Contact: Melanie Price, Partnership and Development Manager 01622 605841 Email: Tel: 01622 605841, Roger Wilkin, Director of Highways, Transformation and Waste Email: Tel: +443000413479.


The relevant Cabinet Committee will receive a Procurement update during the April 2014 meeting cycle.

Further consultation will be undertaken to gather opinions from key consultee groups to ensure that the tender and evaluation process is sufficiently robust, in order to allow the Cabinet Member to sign off the final procurement outcome, prior to 01 September 2014.
Key consultee groups are as follows:
? Corporate Procurement
? Legal Services
? Property
? Finance
? Potential Suppliers (Market Engagement)
? Executive Director
? Key Waste Officers

IN addition, on-going consultation and engagement throughout the procurement process. To include:
Market Engagement with Potential Bidders
Waste Collection Authorities (District Councils) Liaison
Other Waste Disposal Authorities Engagement/Benchmarking
Focus Groups

Finally the following key dates must be adhered to:
? Preferred Bidder/s Identified: 15/16 May 2014
? Standstill Period: 3-17 June 2014
? Contract Sign: 26 June 2014
? Mobilisation: 3 July 2014
? Contract Start: 1 September 2014

Local Members and electoral Divisions in East and Mid Kent are particularly affected.

Financial implications: Lead Officer: Melanie Price, Partnerships and Development Manager 01622 605841 Lead Director: Roger Wilkin, Acting Director of Waste Resource Management 01622 605996

Legal implications: 14/00035

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