Issue details

17/00140 - HT&W Soft Landscape service - Re-procurement of the Urban Grass Shrubs & Hedges Contract

The Soft Landscape urban grass shrubs & hedges contract ended on 31 December 2017. Following a procurement process two contracts were awarded. Since the contracts were awarded one of the successful tenderes went into liquidation and the other withdrew. It has therefore become urgent to re-tender this contract for commencement from  2 April 2018.

Decision type: Key

Reason Key: Expenditure or savings of more than £1m;

Decision status: Recommendations Approved

Division affected: Birchington & Rural; Broadstairs; Canterbury City North; Canterbury City South; Canterbury North; Canterbury South; Cliftonville; Cranbrook; Dartford East; Dartford North East; Dartford Rural; Dartford West; Faversham; Gravesend East; Gravesham Rural; Herne Bay East; Herne Village & Sturry; Maidstone Central; Maidstone North East; Maidstone Rural East; Maidstone Rural North; Maidstone Rural South; Maidstone Rural West; Maidstone South; Maidstone South East; Malling Central; Malling North; Malling North East; Malling Rural East; Malling West; Margate; Northfleet & Gravesend West; Ramsgate; Sevenoaks North & Darent Valley; Sevenoaks Rural North East; Sevenoaks Rural South; Sevenoaks Town; Sevenoaks West; Sheppey; Sittingbourne North; Sittingbourne South; Swale East; Swale West; Swanley; Swanscombe and Greenhithe; Tonbridge; Tunbridge Wells East; Tunbridge Wells North; Tunbridge Wells Rural; Tunbridge Wells South; Tunbridge Wells West; Whitstable East & Herne Bay West; Whitstable West; Wilmington;

Notice of proposed decision first published: 09/01/2018

Decision due: Not before 6th Feb 2018 by Cabinet Member for Planning, Highways, Transport and Waste
Reason: In order that the proposed decision can be published for a minimum of 28 days in accordance with statutory requirements

Lead member: Cabinet Member for Planning, Highways, Transport and Waste

Lead director: Roger Wilkin

Contact: Andrew Loosemore, Head of Highway Asset Management 03000 411652 Email: Tel: 03000 411652.



The initial proposal to procure the contracts was discussed at the Environment & Transport Cabinet Committee Meeting on 13 March 2017 where Members endorsed the recommendation.


This was discussed at the Environment and Transport Cabinet Committee on 31 January 2018


Financial implications: The annual spend is estimated between £430k - £550k pa estimate and will continue to be funded from the soft landscape revenue budget. The proposed contract length will be five years with an option to extend the contract for up to a further two years, on a one plus one basis. Should KCC decide to run the contract for the full term (seven years), including extensions the total expenditure is estimated at £3.5 million.

Legal implications: There are no significant legal constraints. Standard procurement risks would apply.

Equalities implications: Equality implications were considered during the analyse phase of the commissioning cycle. No significant impacts were identified through reprocurement of the services.


Agenda items