Proposed decision to re-procure and delegate to the Director of Highways, Transportation and Waste to award contract/s for the Highway Arboriculture Programmed Works Service (All Districts within Kent). Contract start date: September 1st, 2019.
Background - The current contract expires 31st August 2019. Accordingly, in order to ensure a seamless service remains in place a new procurement is required. Ongoing procurement enables market testing and ensures that the rates KCC pay for the work are competitive and reflective of the current market.
The proposed decision meets the objectives of ‘Increasing Opportunities, Improving Outcomes: Kent County Council’s Strategic Statement (2015-2020)’ because the arboriculture works service is a safety critical service that keeps Kent’s roads moving and assists economic growth.
Decision type: Key
Reason Key: Expenditure or savings of more than £1m;
Decision status: Recommendations Approved
Division affected: (All Division);
Notice of proposed decision first published: 05/02/2019
Decision due: Not before 19th Mar 2019 by Cabinet Member for Planning, Highways, Transport and Waste
Reason: In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements and to allow for Cabinet Committee consideration.
Lead member: Cabinet Member for Planning, Highways, Transport and Waste
Lead director: Simon Jones
Department: Growth, Environment & Transport
Contact: Robin Hadley, Soft Landscape Asset Manager? 03000 413647 Email: robin.hadley@kent.gov.uk.
Consultees
The proposed decision was considered and endorsed at the Envrionment and Transport Cabinet Committee on 19 March 2019.
Financial implications: The annual spend is estimated at £686k per annum and will continue to be funded from the soft landscape budget . The new contract will continue to provide tree safety inspections and the reactive works necessary to limit the Councils liability regarding claims. The proposed contract length will be three years with an option to extend the contract for up to a further two years, on a one plus one basis. The total contract value for the full term, including extensions (five years) is estimated at £3,430,000.
Legal implications: There are no significant legal constraints. Standard procurement risks would apply.
Equalities implications: Equality implications were considered during the analyse phase of the commissioning cycle. No significant impacts were identified through re-procurement of the services.