Issue details

19/00092 - The commissioning of contracts for the Management and Operation of Household Waste Recycling Centres (HWRCs) and Waste Transfer Stations (WTSs) in Kent, including haulage Services

Background:

 

KCC currently has three contracts for the management and operation of the waste sites that fall within the scope of this project.

 

KCC has a statutory responsibility to provide municipal waste collection facilities for residents to deposit their civic waste through Household Waste Recycling Centres (HWRCs) and to make final disposal of all waste, which includes kerbside collected waste; such waste is transferred, bulked and hauled to final disposal processors through a network of Transfer Stations. Kerbside waste is collected by the District Councils who are the Statutory Waste Collection Authority and transferred to KCC as the Waste Disposal Authority.

 

Contracts for the operation and management of HWRC & Transfer Stations provide plant, labour, bulking and haulage to process Kent’s municipal waste and to maximise recycling and transport materials to final disposal points for treatment or energy recovery.

 

Waste Management operates 18 HWRCs and incorporated within this, are six Transfer Stations. The management and operation of these sites is currently contracted to four Providers. These contractual arrangements are delivered through three Lots, 0, 1 and 2.

 

Options that have been considered:

 

The current Supplier operates two contract Lots 1 & 2. These were awarded in 2014, the initial six-year term concludes at 31st October 2020, the option of a further six-year extension is not viable as the Supplier is unprepared to enter into an extension period without substantially modifying contract rates, material risk and increasing overhead costs. Extension is not therefore a recommended option. Lot 0 is operated by Commercial Services Group; this agreement is due to end on 31st October 2020.

Decision type: Key

Reason Key: Expenditure or savings of more than £1m;

Decision status: Recommendations Approved (subject to call-in)

Division affected: (All Division);

Notice of proposed decision first published: 12/11/2019

Decision due: Not before 11th Dec 2019 by Cabinet Member for Environment
Reason: In order that the proposed decision can be published for a minimum of 28 days in accordance to statutory requirements

Lead member: Cabinet Member for Environment

Lead director: Simon Jones

Department: Growth, Environment & Transport

Contact: David Beaver, Head of Network Management and Performance 03000 411620 Email: david.beaver@kent.gov.uk.

Consultees

The proposed decision was considered and endorsed at the Environment and Transport Cabinet Committee on 29 November 2019.

Financial implications: Current revenue costs of £50m total for the overall cost to KCC over the total term of the initial five-year contract. Allocation from latest approved KCC Budget; • Waste Processing – Operation of Waste Facilities – Transfer Station – P7WF-61083-523-000-0000-00 • Waste Processing – Operation of Waste Facilities – HWRC – P-7WG-61083-523-000-0000-00

Legal implications: Under the Environmental Protection Act 1990, as the Waste Disposal Authority, KCC has a legal obligation to provide a waste disposal service. The proposed commissioning solution enables the Authority to discharge its statutory duty as Waste Disposal Authority. KCC will be using Regulation 12 (Public Contracts between entities within the public sector) of the Public Contracts Regulations 2015 to vary this Contract.

Equalities implications: Equalities implications: No issues identified at early stage EqIA, note that this should be reviewed as project continues. Data Protection implications: Initial screening is that a full DPIA will not be necessary as no personal data is collected

Decisions

Agenda items