To approve the use of the Dynamic Purchasing System to enable new services to join the Residential Care Home Services Contract and delegate authority to the Corporate Director of Adult Social Care and Health to take other relevant actions, including, but not limited to, entering into and finalising the terms of relevant contracts or other legal agreements, as necessary, to implement the decision.
Reason for the decision:
The Dynamic Purchasing System is a procurement method designed to be opened periodically to enable new entrants to join, to meet our needs and demand and forms part of the process for the commissioning of Residential Care Home Services for People with a Learning Disability, People with a Physical Disability and People with Mental Health Needs. Contracts for these services were awarded under decision number 18/00030, however, provision was not made in that decision to allow new services to join the contract. This decision seeks authority to use the Dynamic Purchasing System on a regular basis to ensure the appropriate mechanism is in place to award contracts to new services joining the Residential Care Home Services Contract.
Care homes form part of the services to meet statutory requirement for provision of services across Kent for People with a Learning Disability, People with a Physical Disability and People with Mental Health Needs. This provision relates to Strategic Outcome 2 and 3.
• Focus on improving lives by ensuring that every penny spent in Kent is delivering better outcomes for Kent’s residents, communities and businesses
• Older and vulnerable residents are safe and supported with choices to live independently
• Those with long term conditions are supported to manage their conditions through access to good quality care and support
Decision type: Key
Reason Key: Expenditure or savings of more than £1m;
Decision status: Recommendations Approved
Division affected: (All Division);
Notice of proposed decision first published: 18/11/2020
Decision due: Not before 17th Dec 2020 by Cabinet Member for Adult Social Care and Public Health
Reason: in order that the proposed decision can be publish for a minimum of 28 days, to meet statutoiy requirement
Lead member: Cabinet Member for Adult Social Care and Public Health
Lead director: Richard Smith
Department: Social Care, Health & Wellbeing
Contact: Clare Maynard, Head of Commissioning Portfolio - Outcome 2 and 3 03000 416449.
Cabinet Committee consultation planned: The proposed decision will be discussed at the Adult Social Care Cabinet Committee meeting on 25 November 2020.
Has any public consultation been undertaken or is any planned?
Market and stakeholder engagement was undertaken around shaping the new contracts.
Financial implications: The Dynamic Purchasing System is a procurement method to allow new entrants to join the contract. It is estimated that costs for services joining the Residential Care Home Services Contract through the Dynamic Purchasing System will be the same as previously reported and in line with the current overall value of the contract. Current contract arrangements are for a minimum of 4 years with 2 x 2year extensions. The total value of the 4-year contract is approximately £412m.
Legal implications: New services joining the contract will be assessed in line with current Public Contract Regulations 2015 and therefore there is a low risk of legal challenge.
Equalities implications: The Equality Impact Assessment has been updated with the changes proposed and can be fully considered.