Issue details

20/00130 - New leasing arrangement to develop a new Waste Transfer Station for KCC's use at Dunbrik, Sundridge.

         Reason for the decision

 

To secure new leasing arrangements for KCC to enable sustainable waste disposal operations through the provision of a new Waste Transfer Station. To provide enhanced capacity that is fit for purpose whilst accommodating future legislative changes.

 

         Background

 

A Waste Transfer Station has been located at Dunbrik, Sevenoaks since 1992. It is used for the bulking of household waste collected by Sevenoaks District Council; the site also receives quantities of trade waste on a commercial basis.

 

The transfer station is small and logistically limited in that there is insufficient capacity to receive all waste arisings collected by the District as the Waste Collection Authority. Alternative, but unsustainable arrangements exist at different locations to receive and bulk the local authority’s garden waste and some recycled materials. In addition to this, the Government’s Resources and Waste Strategy is expected  to mandate the separate collection of food waste from 2023 by the District Council, therefore the Kent County Council must make provision for this as part of its statutory undertaking as Waste Disposal Authority (WDA).

 

Further to this, the current facility is also unsustainable in terms of its ability to receive additional waste arisings expected as a result of planned housing growth within the district.

 

The landlord has existing planning consent to develop a new, much larger facility at the site for KCC’s use, although non-material, minor amendments would require further approval  by KCC’s Planning which is most likely to be administered via Officer delegation.  

 

An existing lease for the Transfer Station is in place until  2030, This lease will be relinquished and replaced by a new lease upon the completion of the new development, the current lease costs will be held until 2030 and to budget. In order that the Landlord recovers the capital investment, the term of the lease will extend for up to thirty years.

 

         Options (other options considered but discarded)

 

Over recent years KCC has investigated the potential of developing a Waste Transfer Station in alternative locals within the District but given the extent  of the green belt within the District, there are no viable alternative locations to develop a new site. The proximity to the capital and strategic road network makes this area highly desirable and costly which prohibits viable alternative arrangements.

 

Dunbrik has excellent transport links and is also sited closely to the waste transport depot for waste vehicles belonging to the District Council.

 

KCC does not have alternate waste sites outside the immediate border to support the District, and even if these were available compensatory revenue payments would be due to the Collection Authority due to additional travel – these would create an unnecessary higher carbon footprint.

Decision type: Key

Reason Key: Expenditure or savings of more than £1m;

Decision status: For Determination

Division affected: Sevenoaks North & Darent Valley; Sevenoaks Rural North East; Sevenoaks Rural South; Sevenoaks Town; Sevenoaks West;

Notice of proposed decision first published: 04/01/2021

Anticipated restriction: Fully exempt  - View reasons

Decision due: Not before 2nd Feb 2021 by Cabinet Member for Environment
Reason: In order that the proposed decision can be published for a minimum of 28 days, in accordance with statutory requirements

Lead member: Cabinet Member for Environment

Lead director: Simon Jones

Department: Growth, Environment & Transport

Contact: David Beaver, Head of Waste Management and Business Services Tel: 03000 411620 Email: david.beaver@kent.gov.uk.

Financial implications: - The total overall lease costs to 2052 would be £18m, but subject to indexation - Lease provision to 2030 at £3.8m in line with budget. From 2031 up to 2052 £14.2m – subject to indexation. These increased costs will be funded by savings of waste disposal, increase revenues from agreed sub-letting and additional receipts from trade waste. - Market assessment is arranged to satisfy that this lease offers good value - Existing lease costs are held until 2030 and increase will be applied for the duration so will form part of the MTFP - Funding and budget line P7WG61040120000000000

Legal implications: - Legal Services will be required to draft the Head of Terms and Lease Agreement and will be commissioned through Infrastructure part of Strategic and Corporate Services - Provision of this facility will ensure that the WDA fulfils its statutory duty

Equalities implications: - An EqIA has been undertaken with no identified impacted protected characteristics as this is a Business to Business agreement

Agenda items