Agenda and minutes

Kent Health and Wellbeing Board - Wednesday, 23rd November, 2016 6.30 pm

Venue: Darent Room, Sessions House, County Hall, Maidstone. View directions

Contact: Ann Hunter  03000 416287


No. Item


Chairman's Welcome

Additional documents:


(1)       The Chairman said that he proposed to consider the Sustainability and Transformation Plan (STP), which had been published earlier in the day, as an urgent item and welcomed Glenn Douglas who had been asked to introduce it.


(2)       The Chairman referred to a letter from the Home Secretary and the Secretary for Health about the desirability of police and crime commissioners and health and wellbeing boards working together.  He also said that this Board had planned to invite the Kent Police and Crime Commissioner to a future meeting and suggested that the Kent Health and Wellbeing Board might, in due course, re-consider its membership.


(3)       Mr Gough also referred to a letter received from the Parliamentary Undersecretary at the Department of Health, David Mowat MP, encouraging health and wellbeing boards to develop strong relationships with general practices in their areas and highlighting good practice.


(4)       The Chairman concluded his opening remarks by saying that a response to the letter about community pharmacies that he had sent together with the Leader of the Council (Paul Carter) and the Cabinet Member for Adult Social Care and Health (Graham Gibbens) had been received.  Mr Gibbens said it was important to continue to promote the role of community pharmacies.


Apologies and Substitutes

To receive apologies for absence and notification of any substitutes

Additional documents:


Apologies for absence were received from Dr F Armstrong, Mr P Carter, Ms F Cox, Dr S Phillips, Cllr K Pugh and Cllr P Watkins.  Mr I Duffy and Cllr Mrs S Chandler attended as substitutes for Ms F Cox and Cllr P Watkins respectively.



Declarations of Interest by Members in items on the agenda for this meeting

To receive any declarations of Interest by Members in items on the agenda for the meeting

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There were no declarations of interest.



Minutes of the Meeting held on 21 September 2016 pdf icon PDF 99 KB

To receive and agree the minutes of the last meeting

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Resolved that the minutes of the last meeting are correctly recorded and that they be signed by the Chairman.


Kent Safeguarding Children Board - 2015/16 Annual Report pdf icon PDF 2 MB

To receive and note the annual report for 2015/16

Additional documents:


(1)       Mark Janaway (Programme and Performance Manager) introduced the report and said it was a statutory requirement that the Kent Safeguarding Children Board (KSCB) reported its annual report to the Health and Wellbeing Board.  He also said:


·         The new independent Chair of the KSCB (Gill Rigg) had built on the previous year’s significant re-organisation of the Board and the increased contribution being made by the Board’s sub-groups was having a significant impact on  the conduct of the Board’s business;


·         One of the key challenges for the Board had been the continuing development of its response to Child Sexual Exploitation (CSE).  Work in this area included: the establishment of a multi-agency child sexual exploitation group; the establishment of a cohort of 100 multi-agency CSE Champions; and the development of training for taxi drivers and hoteliers in conjunction with district councils in support of Operation Willow;


·         A second challenge was to ensure that the voices of children and young people were captured and used to influence the priorities and activity of the Board and partner agencies. The Board has a standing item on its agenda to give young people the opportunity to give presentations to the Board and had provided the opportunity for significant challenge to the Board members from some young people who have experienced services as clients.  In addition young people had been directly involved in the KSCB annual conference 


·         The number of children with a Child Protection Plan in Kent had fallen from 1,240 in March 2015 to 1,049 in March 2016. The Board continued to monitor the position to ensure it was in line with its statistical neighbours and that all agencies had a common understanding of the thresholds for child protection intervention.


·         The number of Children in Care (excluding Unaccompanied Asylum Seeking Children) had fallen from 1,502 to 1,454 over the period being reviewed.  As of 31 March 2016 (excluding Unaccompanied Asylum Seeking Children) 1,283  Children in Care had been placed in Kent by other local authorities which was an increase of 72 on the previous year; 


·         At year end, 2014/15, there were 1,052 Children In Need (CIN) cases that had been open for 12 months or more compared with 992 in 2015-16, a reduction of 60 cases.  For CIN cases open for 6 months or more, the figures were 1,472 for 2015/16 against 1,633 for 2014/15, a decrease of 161;


·         The Kent Family Support Framework (KFSF) had been launched to ensure the highest quality service delivery and improved outcomes for children, young people and families who need Early Help.  The Early Help Triage team had received around 800 Early Help Notifications (EHNs) per month.  At 31 March 2016, there were 3,143 open cases of children and families being supported by Early Help Units.  The percentage of cases closed with a positive outcome had increased from 68.8% in March 2015 to 83.4% in March 2016.  The percentage of cases stepped up from Early Help to Specialist Children’s Services had reduced from 9.4% in March 2015 to 5.5%  ...  view the full minutes text for item 250.


Sustainability and Transformation Plan pdf icon PDF 561 KB

Additional documents:


(1)       The Chairman welcomed Glenn Douglas (Chief Executive of Maidstone and Tunbridge Wells NHS Trust and former Chairman of the STP Steering Group) and Ian Sutherland from Medway HWB to the meeting.


(2)       Mr Douglas said that the publication of the Sustainability and Transformation Plan (STP) earlier in the day had been a significant step forward.  He said that progress had been made in establishing the governance arrangements and acknowledged that further work was required in relation to communications and public engagement.  Mr Douglas also said:

·         The publication of the STP created the ability for the NHS and Social Care to discuss plans and ideas with the public and their own staff;

·         The STP for Kent and Medway was very similar to plans produced elsewhere in the country; and reflected the fact that all organisations were facing similar issues;

·         It was an advantage that the Kent and Medway STP was a work in progress as it could be influenced following public engagement which was planned for early 2017.

·         Ruth Carnall was now Chairman of the STP Programme Board.


(3)       Mr Douglas concluded his introduction by asking the HWB to consider its role in supporting the next stages in the process.


(4)       The Members of the Board generally welcomed the publication of the STP and considered that the HWB had number of roles in relation to the STP including:

·         System leadership in relation to the prevention agenda;

·         Ensuring that social care featured in local care plans;

·         Establishing linkages between the work being done at Board level, at the health economy level and by CCGs through commissioning plans and working towards using a common language across all plans to facility effective community engagement;

·         Strategic oversight of plans to deliver the STP;

·         Clinical leadership;

·         Promoting further health and social care integration through the BCF including the ESTHER program which was an important element in the workforce development of the STP under the Integration Pioneer programme, managed by the Design and Learning Centre and the work of the Kent Integration Pioneer Implementation Group.


(5)       It was also said that:

·         The public understood that services needed to change and were keen to be part of that process;

·         Current organisation structures had evolved over 20 years and were largely predicated on an internal market in the NHS,  however, there was an urgent need to re-align ways of working to meet the demands of the STP;

·         Members of the public had expressed concerns about difficulties in making GP appointments;

·         Any financial deficit in the system would have to be managed by the STP.


(6)       In response to questions, Mr Douglas said:

·         Engagement with the public about the STP was planned for early 2017 with any formal consultations  starting no sooner than June;

·         The drive for greater integration between health and social care made intellectual sense but the challenge was to identify specific issues and projects and assess their effectiveness in enabling greater integration;

·         A significant  key to success of the STP was effective out of hospital care;  ...  view the full minutes text for item 251.


Review of Outcome 5 - Dementia pdf icon PDF 98 KB

To consider progress made by the health and social care system towards Outcome 5 of the Health and Wellbeing Strategy

Additional documents:


(1)       Alison Duggal (Deputy Director of Public Health) introduced the Assurance Framework report which set out information on indicators related to Outcome 5 of the Health and Wellbeing Strategy, focussing on “People with Dementia are assessed and treated earlier and are supported to live well” and also considered the interface with the Sustainability and Transformation Plan.  She said there was evidence that progress had been made in increasing the number of patients diagnosed with dementia as a percentage of the estimated prevalence; however, for some of the indicators data was either not available or very limited.


(2)       Anne Tidmarsh Director Older People and Disability - KCC), Elizabeth Lunt (Clinical Chair- Dartford Gravesham and Swanley CCG), Dave Holman (Commissioner – West Kent CCG) and Linda Caldwell (Commissioner - East Kent CCGs) gave a presentation which is available on-line as an appendix to these minutes.


(3)       During the discussion the move away from the medicalisation of dementia and increased support being provided by local communities and the voluntary sector to enable people to continue to live independent and social lives was welcomed and supported.  Some examples of good practice were shared including: dementia drop-in clinics being trialled in Deal; the development of extra care housing in conjunction with district councils; and the provision of training and education programmes for care and nursing home staff;


(4)       The importance of support and training for staff in nursing and residential care homes and for domiciliary care staff to enable them to respond to the challenging behaviour associated with some cases of dementia was emphasised.  The need to engage with regulatory organisations was also mentioned particularly as care home owners needed to be confident they would not transgress any regulation while providing good quality end of life care.


(5)       It was also said that the care pathway should start prior to diagnosis as there was evidence that the progress of or onset of dementia could be delayed.


(6)       In addition to prevention and early diagnosis, it was also acknowledged that some people will inevitably get to a more advanced stage of dementia, especially close to the end of their lives and it was important to ensure that training and attitudes in care homes and among regulators did not encourage unnecessary hospital admissions.


(7)       In response to a question Mr Holman said that the framework for commissioning services to provide support from diagnosis to end of life should be re-visited.  Ms Caldwell said that the mental health service could be involved in supporting patients make the transition into a care home and ensuring that the staff understood any individual needs.


(8)       Resolved that:

(a)     Given the changes made in the arrangements for data collection and reporting, Health and Social Care Commissioners would collectively develop and agree a new set of dementia related indicators across Kent and Medway;


(b)     NHS Clinical Commissioning Groups work with NHS providers to further consider ways of improving services for people with dementia who are admitted as an emergency;


(c)     Following the Dementia  ...  view the full minutes text for item 252.


Developing a Joint Health and Wellbeing Strategy 2018-21 pdf icon PDF 154 KB

To receive a report that presents an overview of initial thinking about the development of the next Kent Joint Health and Wellbeing Strategy as the current strategy ends in 2017.

Additional documents:


(1)       Karen Cook (Policy and Relationships Adviser – Health) and Mark Lemon (Strategic Relationships Adviser – Health) introduced the report which set out an overview of initial thinking about the development of the next Kent Joint Health and Wellbeing Strategy (JHWS). 


(2)       In response to a question, Mrs Cook said that the proposed JHWS working group would use the multi-agency data and information group and the findings of the Kent Integrated Dataset to inform the development of performance indicators and outcome measures for the strategy.


(3)       Steve Inett volunteered to be a member of the proposed JHWS working group. 


(4)       Members of the Board expressed concerns about the capacity of staff and Board members to undertake the work associated with the STP and the development of a new JHWS.  It was, however, also recognised that a new JHWS was required and that it should be done as soon as possible so it could inform and guide the STP work.


(5)       Resolved that:


(a)       The guidance on the timeline and structure for the new JHWS 2018-21 outlined in the report be noted; and


(b)       A Joint Health and Wellbeing Strategy working group be established as a sub group of the Health and Wellbeing Board.


Developing the Relationship between the Kent Health and Wellbeing Board and the VCS pdf icon PDF 88 KB

To receive a report providing an update on the findings of the survey conducted to gather the view of the VCS in relation to its relationship and engagement with the Health and Wellbeing Board

Additional documents:


(1)       Lydia Jackson (Policy and Relationships Adviser -VCS) and Steve Inett (CEO – HealthWatch) introduced the report which set out details of a survey conducted by HealthWatch Kent to gather the views of the of the voluntary and community sector (VCS) in relation to its future relationship with this Board and suggested some possible next steps.

(2)       The survey had provided sound evidence of a desire amongst the VCS to engage with the Board and to influence the design and delivery of health and social care services and most preferred email or communication via an umbrella organisation.

(3)       Ms Jackson also said that to be effective, any engagement needed a well-defined purpose and clear parameters and suggested that the development of the Joint Health and Wellbeing Strategy provided an opportunity to test out how the relationship between the Board and VCS might work in practice.

(4)       Mr Ireland said that the re-commissioning of the infrastructure support referred to in paragraph 3.2 had not yet been fully completed as work was underway to overcome technical procurement issues before the contract was finalised.

(5)       During the discussion of the items it was suggested that the HWB may need to re-consider its previous decision not to include health and social care providers in the Board’s membership.

(6)       Resolved that:


(a)       The findings of the recent survey conducted by Healthwatch be noted;


(b)       The proposals to engage with the VCS be noted;


(c)        The establishment of a working group to consider how engagement is best taken forward over the longer term be agreed.


Kent Transformation Plan for Children, Young People and Young Adults’ Mental Health and Wellbeing pdf icon PDF 1 MB

To note the refreshed transformation plan

Additional documents:


(1)       Andrew Ireland and Ian Ayres introduced the report. 


(2)       Mr Ireland said that the Kent Transformation Plan for Children, Young People and Young Adults’ Mental Health and Wellbeing was a very important document which addressed previous concerns and demonstrated the ability of the system to develop a coherent and transformational policy that could influence the commissioning and procurement of services.  He also said young people had been involved in every stage of its development and drew the Board’s attention to figure 1 in the report.


(3)       Mr Ayres said that a number of lessons had been learned from the process including the length of time taken to reach the point where co-commissioning could take place.  He also said that dialogue with providers had started and the plan was to send out invitations to tender for CAMHS services early in 2017, award contracts in February and for the new providers to start in September.


(4)       Resolved that the Kent Transformation Plan for Children, Young People and Young Adults’ Mental Health and Wellbeing be noted.


0-25 Health and Wellbeing Board pdf icon PDF 115 KB

To note the minutes of the 0-25 Health and Wellbeing Board held on 15 June 2016

Additional documents:


Resolved that the minutes of the meeting of the 0-25 Health and Wellbeing Board held on 15 June 2016 be noted.


Kent Health and Wellbeing Board Work Programme pdf icon PDF 50 KB

To agree a Forward Work Programme

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Resolved that work programme be endorsed subject to links with the Sustainability and Transformation Plan being considered at the next agenda setting meeting.


Minutes of the Local Health and Wellbeing Boards pdf icon PDF 44 KB

To note the minutes of local health and wellbeing boards as follows:


Ashford -  19 October 2016

Dartford, Gravesham and Swanley – 25 August 2016

Swale – 21 September 2016

Thanet – 8 September 2016

West Kent CCG – 18 October 2016

Additional documents:


Resolved that the minutes of the local health and wellbeing boards be noted as follows:


Ashford – 19 October 2016

Dartford, Gravesham and Swanley – 25 August 2016

Swale – 21 September 2016

Thanet – 8 September 2016

West Kent CCG – 18 October 2016.


Dates of Health and Wellbeing Board Meetings in 2017/18

To agree that meetings of the Health and Wellbeing Board will take place at 6:30pm on the following dates:


Weds 7 June 2017

Weds 19 July 2017

Weds 20 September 2017

Weds 22 November 2017

Weds 24 January 2018

Weds 21 March 2018


(It has previously been agreed that meetings of the Board will take place on

 25 January and 22 March 2017)


Additional documents:


Resolved that meetings of the Health and Wellbeing Board take place at 6:30pm on 7 June, 19 July, 20 September, 22 November 2017, 24 January and 21 March 2018.