Issue details

17/00018 Proposed delegation to KCC officers to award and signing of the contract for the Records Management Storage

Proposed delegationto KCCofficers toaward andsigning ofthe contract for theRecords Managementstorage


The RecordsManagement Service(RMS) is an internal  service managed by Libraries, Registration & Archives(LRA) inpartnership withthe KCCRecords Managerwho isbased in theInformation, Resilienceand TransparencyTeam. Theservice operatesin orderthat KCCis compliant with theLord Chancellor's Codeof Practiceon themanagement of recordsissued under section 46of theFreedom ofInformation Act2000.


The contractto outsourcethe storageof KCC'smodem recordswas awardedto TNTBusiness Solutions,based inThurrock, onthe 1September 2011.


,Thecurrent contract withTNT BusinessSolutions isdue toexpire onthe 30July 2017.The value ofthe currentcontract isapproximately £200,000.00a year. The newcontract is proposed tobe upto tenyears meaningan estimatedtotal contractlife costof £2,160,000.00. This includesan additionalpotential £160,000for thepotential thatthe contractis let toa new 1               supplier.

Decision type: Key

Reason Key: Expenditure or savings of more than £1m;

Decision status: Recommendations Approved

Division affected: (All Division);

Notice of proposed decision first published: 06/03/2017

Department: Growth, Environment & Transport

Contact: James Pearson, Service Improvement Programme Manager Email:

Consultation process

This proposal has been and endorsed by the Strategic Commissioning Board (SCB) which met on 7 February 2017. It is proposed to take this matter to the Growth, Economic Development and Communities Cabinet Committee in March 2017

The final contract award report will go back to the Strategic Commissioning Board (SCB) in
April for endorsement of award recommendation.



This proposal has been endorsed by the Strategic Commissioning Board which met on 7 February 2017.


Itis proposed totake thismatter to theGrowth, Economic Development and Communities CabinetCommittee inMarch2017


Thefinal contractaward report willgo backto theStrategic Commissioning Board in April forendorsement ofaward recommendation.

Financial implications: James Pearson Interim Head of Service Libraries,Registration& Archives E-mail:

Legal implications: 17/00018


Agenda items