Agenda and minutes

The Committee noted that Mr L Burgess had replaced Mr M Heale.

12 March 2014

25 March 2014

RESOLVED that the Minutes of the meetings held on 12 March 2014 and 25 March 2014 are correctly recorded and that they be signed by the Chairman.

The Committee noted that it would hold a local meeting at Tunstall Village Hall on Wednesday, 9 April 2014 and that there would be a site visit to Glebe Farm, Shadoxhurst on Wednesday, 14 May 2014.

RESOLVED that:-

(a)       permission be granted to the application subject to conditions, including conditions covering the development being commenced within 3 years; the development being carried out in accordance with the submitted plans and details and any approved pursuant to the following conditions;  the submission for approval of a final landscape and planting specification, in accordance with the principles detailed in the landscape masterplan received with the application; the submission for approval of a foul and surface water drainage scheme; the submission for approval of details of all external lighting; the submission for approval of details of any external storage outside the proposed pre-sort area; tree protection measures during construction; the implementation of the mitigation and enhancement measures proposed within the Ecological Appraisal; measures to be taken during construction if contamination not previously identified is found on site; precautions to guard against the deposit of mud on the highway during the construction period;  the buildings being  finished in green; the sorting and processing buildings being constructed using the insulated cladding set out within the application; the proposed 3m high concrete retaining walls being erected and retained on site;  the recommended improvements to the signage on the A249; controls on the hours of operation of the waste management facility to those applied for (0600 – 1800 hours on Mondays to Fridays, 0700 – 1700 hours on Saturdays, and no operations on Sundays and Public Holidays); the noise from the development at the closest noise sensitive properties not exceeding the predicted levels set out within the noise assessment; the entrance to the site being secured outside operational hours; all external lighting being extinguished outside of the permitted hours of operation (with the exception of low level security lighting or during any repair or maintenance); controls on the total combined waste throughput (to a maximum of 75,000tpa); only those wastes specified within the planning application, namely commercial and industrial waste (mainly skip waste) being received, deposited, stored or managed on site; no crushing of materials to take place on site; all biodegradable/ putrescible waste being removed within 48 hours of arrival on site; controls on the overall number of HGV movements to those applied for (265 HGV movements per day); records of all HGV movements and details of quantities of all waste handled at the site being maintained for a period of 3 years and being made available on request; all loaded, open backed HGVs entering or leaving the site being sheeted or netted;  only vehicles, storage containers and skips that are ancillary to the development being stored within the site; all vehicles, plant and machinery operated on site being maintained in accordance with the manufacturer’s specification at all times and being fitted with and using effective silencers; the mitigation measures set out with the dust and odour assessment received with the application being implemented and maintained on site; the hard surfacing on site being maintained in a good state of repair, kept clean and free of mud and other debris;  ...  view the full minutes text for item 27.

(1)          Mrs M E Crabtree had already advised the Committee that she was the Deputy Cabinet Member for Education and Health Reform.  She remained outside the meeting room and took no part in the decision-making for this item. 

(2)       The Head of Planning Applications Group reported correspondence from the Local Member, Mr A J King fully supporting the proposal. 

(3)       RESOLVED  that:-

(a)   permission be granted to the proposal subject to conditions,   including conditions covering the 5 year time limit; the development being carried out in accordance with the submitted details; the implementation of the School Travel Plan actions with the submission of a revised travel plan within 6 months of the date of the permission and subsequent annual review; the provision and retention of 2 additional vehicle parking spaces before the premises are occupied; the provision of the additional cycle parking shelter; the submission prior to construction works of details of the proposed means of foul and surface water sewerage disposal for approval by the Planning Authority in consultation with Southern Water;  tree protection measures in accordance with the submitted Tree Protection Plan; biodiversity measures concerning the removal of vegetation and protection of breeding birds; the restriction of construction hours to between 0800 and 1800 on Mondays to Fridays, 0900 and 1300 on Saturdays with no operations on Sundays and Bank Holidays; the restriction on construction vehicles delivering materials to between the hours of 0800 to 0900 and 1445  to 1545 on Mondays to Fridays; and

(b)        the applicant be advised by Informative that:-

(i)            they should contact Kent Highways Services in respect of manoeuvrability within the car park, procuring the necessary highway approval and consent and establishing the limits of the highway boundary in order to progress these aspects of the works prior to commencement on site;

(ii)           assistance in the production of a revised Travel Plan can be obtained from Kent Highway Services’ Travel Planning Team.   The revised Plan should include clear action and target dates with measureable travel mode shift targets, detailing those with responsibility for taking it forward. It should include monitoring and annual review. Discussion with the local community is encouraged with regard to the community’s suggestions for parking and school travel issues, making use of the www.jambusterstpms.co.uk and www.responsibleparking.co.uk websites;

(iii)               discussion with the local community is encouraged in  respect of school travel issues;

(iv)               general advice is given regarding tree protection measures during construction and in order to ensure that the necessary approvals are sought from Tunbridge Wells BC in respect of works to the tree located outside the site in the Conservation Area; and 

(v)                general advice is available from the Environment Agency with regard to consents and Southern Water with regard to site drainage and foul and surface water connection.

(1)          Mr M J Angell advised the Committee that he had taken part in the development of this proposal in his former capacity as Deputy Cabinet Member for Education.  In order to avoid the perception of pre-determination, he took no part in the decision making for this item. 

 (2)       The Head of Planning Applications Group tabled a Supplementary Information report.  

 (3)       Mr P M Hill was present for this item pursuant to Committee Procedure Rule 2.27 and spoke.

(4)       Mrs J Crickmore-Porter (Tenterden TC), Mrs S Maxwell-Scott and Mr R Evans addressed the Committee in opposition to the proposal. Mr M Leader (West Kent Housing Association) spoke in reply on behalf of the applicants.   

 (5)       On being put to the vote, the recommendations of the Head of Planning Applications Group were carried by 13 votes to 4 with 1 abstention.

(6)       Mr M Baldock requested pursuant to Committee Procedure 2.26 (3) that his vote against the motion be recorded.

(7)       RESOLVED that:-

(a)     permission be granted to the proposal subject to conditions,  including conditions covering the standard  3 year time limit for implementation; the development being carried out in accordance with the permitted details; the development to be used for extra care accommodation only; the submission of details of all materials to be used externally; the submission of details of external lighting; the provision of access, car parking, turning and circulatory space prior to first occupation, and their subsequent retention; the submission of a detailed landscaping scheme, to include replacement tree planting, and boundary treatments which contribute positively to the landscape character, local amenity, and benefit wildlife; tree protection measures, and the development being undertaken in accordance with the recommendations of the Tree Survey; the development being undertaken in accordance with the recommendations of the Ecological Scoping Survey, including ecological enhancements;  the submission of an updated bat emergence survey and updated mitigation strategy/method statement for Bats prior to the commencement of the development; the development meeting the Code for Sustainable Homes Level 3 and a CO² reduction of 9.2% as set out in the Energy Strategy report accompanying the application; hours of working during construction and demolition being restricted to between 0800 and 1800 Mondays to Fridays and between the hours of 0900 and 1300 on Saturdays, with no operations on Sundays and Bank Holidays; the submission of a construction management strategy, including access, parking and circulation within the site for contractors and other vehicles related to construction and demolition operations; and measures to prevent mud and debris being taken onto the public highway; and

            (b)       the applicant be advised by Informatives that:-

(i)        their attention is drawn to the letter from Public Rights of Way which contains general Informatives regarding works adjacent to and/or on a Public Right of Way. It is also advised that “the granting of planning permission confers on the developer no other permission or consent or right to close or divert any Public Right of Way at any time  ...  view the full minutes text for item 30.

(1)          Mr M J Angell advised the Committee that he had taken part in the development of this proposal in his former capacity as Deputy Cabinet Member for Education.  In order to avoid the perception of pre-determination, he took no part in the decision making for this item. 

 (2)       The Head of Planning Applications Group tabled a Supplementary Information report. 

 (3)       Mr K Brown (Hawkhurst PC) addressed the Committee in opposition to the application. Mr M Leader (West Kent Housing Association) spoke in reply on behalf of the applicants.

 (4)       On being put to the vote, the recommendations of the Head of Planning Applications Group were carried by 13 votes to 4.

(5)       Mr M Baldock requested pursuant to Committee Procedure Rule 2.26 (3) that his vote against the motion be recorded.

(6)       RESOLVED that:-

(a)          permission be granted to the proposal subject to conditions,  including conditions covering the standard limit for implementation; the development be carried out in accordance with submitted details; the submission of details of the final root protection zones, tree protection plan, detailed arboriculture implications assessment and method statement;  the provision of detailed drainage details prior to commencement; the submission of details of PV panels prior to commencement; the submission of a revised roof plan prior to commencement; the submission of a revised landscaping plan, including amendments to the planting at the east, west and southern elevations and incorporating planning of the retaining wall; the submission, approval and maintenance of details of visibility splays at the access; the submission of a Construction Management Plan; the submission of details of retaining walling and fencing details prior to construction; the submission of external lighting details; the submission of details of external building materials; the restriction of demolition and construction working hours to between 0800 and 1800 on Mondays to Fridays and between 0800 and 1300 on Saturdays with no work on Sundays and Public Holidays;  the implementation of the Enhancement and Ecological Mitigation Strategy; the removal of tiles from the building in accordance with the Enhancement and Ecological Mitigation Strategy; and the implementation of biodiversity measures concerning the removal of vegetation and protection of breeding birds; and

(b)          the applicant be advised by Informatives covering:-

(i)            the need to ensure that all necessary highway approvals and consents are obtained where required and that the limits of the highway boundary are clearly established.  The applicant is advised to contact Kent Highways Services in order to progress this aspect of the works prior to commencement;

                     (ii)      biodiversity, tree protection, crime prevention advice

(ii)          the need to work with those directly affected by the proposals in order to address good neighbour issues throughout the duration of the demolition and construction phases of the development and following occupation of the development.

RESOLVED to note matters dealt with under delegated powers since the last meeting relating to:-

(a)               County matter applications;

(b)               County Council developments;

(c)       Screening opinions under the Town and Country Planning         (Environmental Impact Assessment) Regulations 2011 (None); and

(d)       Scoping opinions under the Town and Country Planning (Environmental Impact Assessment) Regulations (None).